ITEM 1
City of Otsego│13400 90th Street NE, Otsego, MN 55330│Tel. (763) 441-4414 Fax (763) 441-9163
TO: Mayor and City Council
FROM: Adam Flaherty, City Administrator & Finance Director
DATE: November 13, 2017
SUBJECT: Budget Meeting #8
On Monday, Council and staff will continue the review of the 2018-2027 Capital Improvement
Plan. I have developed an outline of discussion topics below.
Pavement Management Fund
The City has established Fund #201 – Pavement Management. The purpose of this fund is to
provide funds and to account for the expenditure of such funds for costs associated with the City’s
street maintenance and replacement plan adopted annually within the Capital Improvement Plan.
The funding for the street maintenance and replacement plan is generated through:
- Property Taxes
- Municipal State Aid – Maintenance
- Local Government Aid
- Special Assessments
The City Engineer and Street Operations Manager have prepared recommendations for those streets
to be included in the Street Maintenance Program each year based on the age and condition of the
City streets.
When a street’s condition has degraded to a condition where the Street Management Program is no
longer an effective measure of maintenance, it is placed into our Preventative Maintenance list.
Streets on this list will typically not receive any type of maintenance other than patching as failures
develop.
Each section of street is given an annual PCI rating from 0-100 and once a street is given a low
enough rating it is placed on a watch list. Once on this watch list, staff will determine what type
renewal process the street shall receive, in most cases an overlay or complete reconstruction. These
recommendations will then be added to the CIP for ultimate approval from the Council.
City staff presented this information to the Public Works Sub-Committee on October 18th.
City of Otsego│13400 90th Street NE, Otsego, MN 55330│Tel. (763) 441-4414 Fax (763) 441-9163
It should be noted that inclusion of a certain item within the Capital Improvement Plan does not
commit final approval by the City Council. Rather, it directs City staff to plan towards and gather
necessary information for an educated final approval on each respective item. Each individual item
is planned, researched and brought back to the City Council for final approval when the respective
purchase is ready to move forward.
Materials for Review and Discussion
1) Streets Maintenance
a. Annual Cost Summary
b. Map of 2018 Maintenance Projects
2) Streets Renewal
a. Projects Cost Summary
3) CIP Projects by Funding Source
4) Financial Analysis – Cash Flows
5) Municipal State Aid for Construction – Project Summary & Cash Flow
Other Street Related Items
City staff has some additional transportation related items to review with the City Council,
including, but not limited to:
- Cost Sharing with Wright County for reconstruction of CSAH 38
- Future update to the: NE Wright County Sub-Area Transportation Study
General Fund
There currently are no proposed changes to the General fund budget that was used to develop the
2018 preliminary property tax levy. In the event there are proposed changes, City staff will review
those with the City Council at one of the meeting dates below. The City Council will adopt the Final
2018 General Fund Budget in December.
Property Tax Levy
There currently are no proposed changes to the 2018 property tax levy. In the event there are
proposed changes, City staff will review those with the City Council at one of the meeting dates
below. The City Council will adopt the Final 2018 Property Tax Levy in December.
Next Meetings
At the September 11th City Council meeting, the Council made a motion to schedule special City
Council meetings to review the 2018-2027 Capital Improvement Plan and the 2018 Public Utility
operating budgets. The schedule for these meetings is as follows:
1) November 27th – Remaining CIP Items / General Fund Update / Tax Levy Update
Each of the meetings above is scheduled to immediately follow the regular City Council meetings
on each respective date.