Packet - Capital ImprovementsCAPITAL IMPROVEMENTS CIP - 1
City of Otsego, Minnesota
Capital Improvement Plan
2018 thru 2027
PROJECTS BY FUNDING SOURCE
Source # Priority 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
1414 - Capital Improvements I
Election Voting Tabulators ADMIN -19-01 n/a
40,200
40,200
City Hall Tile Work BLDG -2018-01 n/a
4,975
4,975
Audio/Visual Systems - City Hall IT -2018-01 n/a
10,000
10,000
Audio/Visual Systems - Council IT -2018-02 n/a
25,000
25,000
Chambers
Business Services Installation IT -2018-03 n/a
5,000
5,000
Server System IT -2020-01 n/a
50,000
50,000
CSAH 38 Trail Construction (Odean PARK -2018-04 n/a
187,419
187,419
to TH101)
Carrick Waterfront Park Landscaping PARK -2018-05 n/a
35,000
35,000
Historic Park Signage PARK -2018-06 n/a
10,109
10,109
Signal Light Painting STREET -18-05 n/a
35,150
35,150
Signal Light Painting STREET -20-03 n/a
39,984
39,984
414 - Capital Improvements Total
312,653
40,200 89,984
44Z837
�Unfunded
Public Works Building Expansion BLDG -2021-01 n1a
5,000,000
5,000,000
Security Camera Systems BLDG -2027-01 n/a
20,000
20,000
Automated Entry & Security Systems BLDG -2027-02 n/a
30,000
30,000
Unfunded Total
5,000,000
50,000
5,050,000
GRAND TOTAL
312,653
40,200 89,984 5,000,000
50,000
5,492,837
Tuesday, November 21, 2017
Project # ADMIN -19-01
ProjectName Election Voting Tabulators
Description
3ix (6) - DS200 Voting Tabulator Machines
Total Cost $40,200
CAPITAL IMPROVEMENTS CIP - 2
Department Administrative
Contact City Administrator
Type Equipment
Useful Life
Category Equipment
Priority n/a
Fhe City currently has five (5) tabulator machines at two locations for three voting precincts. As the City continues to grow, the addition of another voting precinct will need to be considered. This
-equest includes the purchase of six (6) tabulator machines, which would accommodate for an additional precinct for the 2020 elections.
Justification I
Fhis was orginally budgeted for 2017 although postponed due to a proposed Equipment Grant from the State. The County has stated they will submit the grant application to include poll books
ind DS200s for all precincts. The County Board has agreed that they will purchase the poll books in 2018 and we will start using them at the Primary and General elections. The purchase will
-ome from the County's Capital Projects Fund. They plan to wait until 2020 to purchase DS200s (new ballot counters that will replace the M100s). They are hoping there will be some leftover
,rant funding to help with the purchase cost of these or an additionall grant. They have stated there probably would not be a rental fee charged to the Cities in 2018 for the poll books. I have been
old that they have eleven poll books earmarked for Otsego's use for Primary and General elections in 2018 (five for PIA, four for P2A and two for P3). Due to the potential ofadditional grant
linds for the DS200 and the uncertainly at this time on if they will purchase and rent out or if the City will be required; I would recommend waiting until the 2020 election for purchse ofthe
:)S200. The addition of the poll books will be a huize benefit for the pollin2 places in Otse2o and I feel we can wait to uDd2rade the machines.
Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
Equipment 40,200 40,200
Total 40,200 40,200
Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
414 - Capital 40,200 40,200
Improvements
Total 40,200 40,200
Tuesday, November 21, 2017
Project # BLDG -2018-01
ProjectName City Hall Tile Work
CAPITAL IMPROVEMENTS CIP - 3
Department
City Buildings
Contact
City Administrator
Type
City Buildings
Useful Life
Category
City Buildings
Priority
n/a
Description Total Cost $4,975
�nstallation of tile flooring on the first floor of City Hall.
Justification I
Fhe carpet in the hallway by the downstair restrooms is in need of replacement. With the traffic from the Public Works garage; City staff is recommending tile which would be more durable then
,arpet. This will save on carpet cleaning costs as well. The carpet would be replaced in the full hallway which would include the area by the PW employee entrance. The lunchroom would stay
.arpet.
Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
City Buildings 4,975 4,975
Total 4,975 4,975
Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
414 - Capital 4,975 4,975
Improvements
Total 4,975 4,975
Tuesday, November 21, 2017
Project # IT -2018-01
ProjectName AudioNisual Systems -City Hall
Description
3
,eplacement and/or arteration of the AN equipment at City Hall.
Total Cost $10,000
CAPITAL IMPROVEMENTS CIP - 4
Department Information Technology
Contact City Administrator
Type Information Technology
Useful Life
Category Information Technology
Priority n/a
Justification
rRAINING ROOM
rhis equipment includes a projection device and a screen, which was installed in 2006 when this building was constructed. The equipment itself is functional, but nearing the end ofits expected
iseful life. The projection device is mounted to the ceiling and actually shakes while in use because the building itself has vibrations running through it. This causes the projection to be constantly
noving which is hard to watch for an extended period of time.
and City Staff would consult with equipment vendors and contractors to determine if the equipment can be re -purposed with a different method of mountingthe equipment, or ifthe best
ution is to replace the equipment given its age.
Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
Information Technology 10,000 10,000
Total 10,000
10,000
Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
414 - Capital 10,000 10,000
Improvements
Total 10,000 10,000
Tuesday, November 21, 2017
Project # IT -2018-02
ProjectName AudioNisual Systems- Council Chambers
CAPITAL IMPROVEMENTS CIP - 5
Department Information Technology
Contact City Administrator
Type Information Technology
Useful Life
Category Information Technology
Priority n/a
Description Total Cost $25,000
Zeplacement of the projection devices, projection screens and control units that are located within the Council Chambers section of Prairie Center.
Justification
COUNCIL CHAMBERS
This system has exceeded its expected useful life and is considered obsolete. During 2016, a component of the control system went out of service. Replacement parts are not available from the
vendor. If it were not for a spare part found on Ebay, the system would have been an emergency replacement during 2016.
This system is used heavily by both the City Council and City Commissions, so having reliable, working equipment is important both for having functioning meetings, but also to the appearance
of the City.
less important and more current than the control system, the projection devices and screens should also be considered within the scope of the project to ensure the City is making the best
I possible given today's technological equipment.
Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
Information Technology 25,000 25,000
Total 25,000 25,000
Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
414 - Capital 25,000 25,000
Improvements
Total 25,000 25,000
Tuesday, November 21, 2017
3roject # IT -2018-03
�roiectName Business Services Installation
Description I Total Cost $5,000
Zeplacement of the ra7io transmission devices that send wireless internet signals from City Hall to the Prairie Center.
CAPITAL IMPROVEMENTS CIP - 6
Department
Information Technology
Contact
Type
Information Technology
Useful Life
Category
Information Technology
Priority
n/a
Justification I
Fhese radio transmitters have been in operation since the City Hall & Public Works building was constructed, and are nearing the end of their expected useful lives. In the event that one ofthese
.ransmitters fails, the Prairie Center building would be without internet services.
Fhis project would include the replacement of the radio transmitters, which are at the end of their expected useful life. Given the age of the equipment, and subsequent technological
idvancements, both devices need to be replaced, even in the instance where one is still operational. This is for compatability reasons.
rhe City currently has a signficant reliance upon internet services and a reliable source of internet services is very important in providing the highest quality customer service.
Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
Information Technology 5,000 5,000
Total 5,000
5,000
Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
414 - Capital 5,000 5,000
Improvements
Total 5,000 5,000
Tuesday, November 21, 2017
Project # PARK -2018-04
ProjectName CSAH38 Trail Construction (Odeanto TH101)
CAPITAL IMPROVEMENTS CIP - 7
Department
Parks & Recreation
Contact
City Engineer
Type
Parks & Recreation
Useful Life
Category
Parks & Recreation - Trails
Priority
n/a
Total Cost $187,419
Description
rrail Construction along CSAH 38 between Odean and TH 101.
Justification I
"SAH 38 from Odean Avenue to TH 101 will be reconstructed in 2018.
rhe new trail section would be roughly 1.50 miles in length and would also make connections to existing trails at CSAH 38 / Odean and at CSAH 38 / Quaker Avenue.
Fhe cost estimate has been provided by Wright County and includes construction of the trail, pedestrian ramps and engineering.
kn additional 25% has been added for contingency and construction oversight by the City Engineer.
Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Total
Parks & Recreation 187,419
187,419
Total 187,419
187,419
Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Total
414 - Capital 187,419
187,419
Improvements
Total 187,419
187,419
Wednesday, November 22, 2017
Project # PARK -2018-05
ProjectName Carrick Waterfront Park Landscaping
Description I
nstallation of additional landscaping and site amenities.
Total Cost $35,000
CAPITAL IMPROVEMENTS CIP - 8
Department
Parks & Recreation
Contact
Park & Recreation Director
Type
Parks & Recreation
Useful Life
Category
Parks & Recreation
Priority
n/a
Justification I
Carrick's Waterfront Park was developed with a regional storm water pond and surrounding one -mile trail existing trees and turf grass. The City was initially granted park and trail easement over
the parcel but acquired fee ownership fi7om the three ownership groups in 2011. The Waterfront East project approvals included a landscape plan for Outlot "A" that was not completedby the
developer. City staff revised the landscape plan to lower costs, provide more appropriate plantings and allow easier maintenance. The project involves implementation ofthe landscape plan in
se I was completed in 2012 and included installation of plantings and site firmiture on the east side of the regional storm water pond overlooking the Mississippi River. Improvements on the
t side of the regional storm water pond will be completed by the City in subsequent phases as adjacent lots are developed.
the 2012 CIP review meetings, phase 2 (west side) of the project was pushed to 2016 (originally 2013) to coincide with the commercial build out of the Waterfront East area. It was also
.ded that the funding source should be changed from 203 Park Development to 414 Revolving Capital Improvements.
Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
Parks & Recreation 35,000 35,000
Total 35,000 35,000
Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
414 - Capital 35,000 35,000
Improvements
Total 35,000 35,000
Wednesday, November 22, 2017
Project # PARK -2018-06
Project Name Historic Park Signage
CAPITAL IMPROVEMENTS CIP - 9
Department
Parks & Recreation
Contact
Park & Recreation Director
Type
Parks & Recreation
Useful Life
Category
Parks & Recreation
Priority
n/a
Description Total Cost $10,109
3ark Signage illustrating elements of Otsego's history.
Justification
xt 2012, the City sold the parcel of property (118-0 10-0780 10) known as the Otsego Townsite (or Peavey House).
rhe list price on the parcel was $29,900, on which the City received two purchase offers. The offer accepted by the City was for $43,000. The City Council agreed that the difference between the
.ist price and the sales price should be designated for historical purposes.
Fhe Heritage Preservation Commission (HPQ has been working with the City Planner to develop signage to be located at City parks that will illustrate elements ofthe City's history.
Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
Parks & Recreation 10,109 10,109
Total 10,109 10,109
Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
414 - Capital 10,109 10,109
Improvements
Total 10,109 10,109
Wednesday, November 22, 2017
Project # STREET -18-05
ProjectName Signal Light Painting
CAPITAL IMPROVEMENTS CIP - 10
Department Public Works
Contact Street Operations Manager
Type Traffic Lights & Signals
Useful Life
Category Traffic Lights & Signals
Priority n/a
Description Total Cost $35,150
3ainting of traffic signals located at City intersections.
-CSAH 42/ HWY 101W$8,250
-CSAH 42/ MW 10 1 E$6,700
,CSAH 37/ QUAM/HVv'Y 10INS6,250
,CSAH 36/HVv'Y 101E$6,250
,CSAH 36/HVv'Y 101W$7,700
,inal Total for 2018:$35,150
Justification
Fhe City is responsible for the painting related maintenance of the traffic signal lights that control certain intersections within the City. The condition of the signal lights have deteriorated since
:heir initial installation and now require painting. The painting will both improve the aesthetics of the signal lights as well as increase their useful lives and defer future replacements.
Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
Traffic Lights & Signals 35,150 35,150
Total 35,150 35,150
Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
414 - Capital 35,150 35,150
Improvements
Total 35,150 35,150
Wednesday, November 22, 2017
City of Otsego
Capita! Improvements Fund CAPITAL IMPROVEMENTS CIP - 11
Cash F ow Summary
Revised: November 21, 2017
Forecast Projection - Capital Improvement Plan
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Comments
Revenues
Property Taxes $ 160,200 $ 282,500 $ - - $ - $ - $ - $ - $ - $ - $ -
Special Assessments (Levied) 42,849 62,737 53,886 51,926 28,240 27,478 26,715 25,953 25,191 24,428 6,882 Existing levied assessments
Tota 1 203,049 345,237 53,886 51,926 28,240 27,478 26,715 25,953 25,191 24,428 6,882
Expenses
Capital Outlay - General
4,552
Capital Outlay - Public Works
21,232
-
Capital Outlay (Admin CIP)
-
-
40,200
-
DRAFT 2018-2027 CIP
Capital Outlay (IT CIP)
25,000
40,000
-
50,000
DRAFT 2018-2027 CIP
Capital Outlay (Buildings CIP)
-
4,975
-
DRAFT 2018-2027 CIP
Capital Outlay (Streets CIP)
35,150
39,984
DRAFT 2018-2027 CIP
Capital Outlay (Parks CIP)
-
232,528
-
DRAFT 2018-2027 CIP
Development Incentives
170,052
465,026
-
-
Total
220,836
777,679
40,200
89,
Cash Balance - Beginning
1,166,276
1,148,489
716,047
729,733
691,675 719,915 747,393 774,108 800,061 825,252 849,680
Balance Sheet Effects
Revenues
203,049
345,237
53,886
51,926
28,240 27,478 26,715 25,953 25,191 24,428 6,882
Expenditures
(220,836)
(777,679)
(40,200)
(89,984)
- - - - - - -
Cash Balance - Ending
2,148,489 $
716,047 $
729,733 $
691,675
719,915 747,393 $ 774,108 800,061 $ 825,252 $ 849,680 $ 856,562
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
Capital Improvements Fund (414)
2017 2018 2019 2020 2021 2022 2023 2024
Expenses --$--Cash Balance - Ending
2025 2026 2027
UABudget\2018\Cash Flows\Capital Funds 414 -Capital Imp.