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Packet - Capital ImprovementsCAPITAL IMPROVEMENTS CIP - 1 City of Otsego, Minnesota Capital Improvement Plan 2018 thru 2027 PROJECTS BY FUNDING SOURCE Source # Priority 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total 1414 - Capital Improvements I Election Voting Tabulators ADMIN -19-01 n/a 40,200 40,200 City Hall Tile Work BLDG -2018-01 n/a 4,975 4,975 Audio/Visual Systems - City Hall IT -2018-01 n/a 10,000 10,000 Audio/Visual Systems - Council IT -2018-02 n/a 25,000 25,000 Chambers Business Services Installation IT -2018-03 n/a 5,000 5,000 Server System IT -2020-01 n/a 50,000 50,000 CSAH 38 Trail Construction (Odean PARK -2018-04 n/a 187,419 187,419 to TH101) Carrick Waterfront Park Landscaping PARK -2018-05 n/a 35,000 35,000 Historic Park Signage PARK -2018-06 n/a 10,109 10,109 Signal Light Painting STREET -18-05 n/a 35,150 35,150 Signal Light Painting STREET -20-03 n/a 39,984 39,984 414 - Capital Improvements Total 312,653 40,200 89,984 44Z837 �Unfunded Public Works Building Expansion BLDG -2021-01 n1a 5,000,000 5,000,000 Security Camera Systems BLDG -2027-01 n/a 20,000 20,000 Automated Entry & Security Systems BLDG -2027-02 n/a 30,000 30,000 Unfunded Total 5,000,000 50,000 5,050,000 GRAND TOTAL 312,653 40,200 89,984 5,000,000 50,000 5,492,837 Tuesday, November 21, 2017 Project # ADMIN -19-01 ProjectName Election Voting Tabulators Description 3ix (6) - DS200 Voting Tabulator Machines Total Cost $40,200 CAPITAL IMPROVEMENTS CIP - 2 Department Administrative Contact City Administrator Type Equipment Useful Life Category Equipment Priority n/a Fhe City currently has five (5) tabulator machines at two locations for three voting precincts. As the City continues to grow, the addition of another voting precinct will need to be considered. This -equest includes the purchase of six (6) tabulator machines, which would accommodate for an additional precinct for the 2020 elections. Justification I Fhis was orginally budgeted for 2017 although postponed due to a proposed Equipment Grant from the State. The County has stated they will submit the grant application to include poll books ind DS200s for all precincts. The County Board has agreed that they will purchase the poll books in 2018 and we will start using them at the Primary and General elections. The purchase will -ome from the County's Capital Projects Fund. They plan to wait until 2020 to purchase DS200s (new ballot counters that will replace the M100s). They are hoping there will be some leftover ,rant funding to help with the purchase cost of these or an additionall grant. They have stated there probably would not be a rental fee charged to the Cities in 2018 for the poll books. I have been old that they have eleven poll books earmarked for Otsego's use for Primary and General elections in 2018 (five for PIA, four for P2A and two for P3). Due to the potential ofadditional grant linds for the DS200 and the uncertainly at this time on if they will purchase and rent out or if the City will be required; I would recommend waiting until the 2020 election for purchse ofthe :)S200. The addition of the poll books will be a huize benefit for the pollin2 places in Otse2o and I feel we can wait to uDd2rade the machines. Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total Equipment 40,200 40,200 Total 40,200 40,200 Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total 414 - Capital 40,200 40,200 Improvements Total 40,200 40,200 Tuesday, November 21, 2017 Project # BLDG -2018-01 ProjectName City Hall Tile Work CAPITAL IMPROVEMENTS CIP - 3 Department City Buildings Contact City Administrator Type City Buildings Useful Life Category City Buildings Priority n/a Description Total Cost $4,975 �nstallation of tile flooring on the first floor of City Hall. Justification I Fhe carpet in the hallway by the downstair restrooms is in need of replacement. With the traffic from the Public Works garage; City staff is recommending tile which would be more durable then ,arpet. This will save on carpet cleaning costs as well. The carpet would be replaced in the full hallway which would include the area by the PW employee entrance. The lunchroom would stay .arpet. Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total City Buildings 4,975 4,975 Total 4,975 4,975 Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total 414 - Capital 4,975 4,975 Improvements Total 4,975 4,975 Tuesday, November 21, 2017 Project # IT -2018-01 ProjectName AudioNisual Systems -City Hall Description 3 ,eplacement and/or arteration of the AN equipment at City Hall. Total Cost $10,000 CAPITAL IMPROVEMENTS CIP - 4 Department Information Technology Contact City Administrator Type Information Technology Useful Life Category Information Technology Priority n/a Justification rRAINING ROOM rhis equipment includes a projection device and a screen, which was installed in 2006 when this building was constructed. The equipment itself is functional, but nearing the end ofits expected iseful life. The projection device is mounted to the ceiling and actually shakes while in use because the building itself has vibrations running through it. This causes the projection to be constantly noving which is hard to watch for an extended period of time. and City Staff would consult with equipment vendors and contractors to determine if the equipment can be re -purposed with a different method of mountingthe equipment, or ifthe best ution is to replace the equipment given its age. Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total Information Technology 10,000 10,000 Total 10,000 10,000 Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total 414 - Capital 10,000 10,000 Improvements Total 10,000 10,000 Tuesday, November 21, 2017 Project # IT -2018-02 ProjectName AudioNisual Systems- Council Chambers CAPITAL IMPROVEMENTS CIP - 5 Department Information Technology Contact City Administrator Type Information Technology Useful Life Category Information Technology Priority n/a Description Total Cost $25,000 Zeplacement of the projection devices, projection screens and control units that are located within the Council Chambers section of Prairie Center. Justification COUNCIL CHAMBERS This system has exceeded its expected useful life and is considered obsolete. During 2016, a component of the control system went out of service. Replacement parts are not available from the vendor. If it were not for a spare part found on Ebay, the system would have been an emergency replacement during 2016. This system is used heavily by both the City Council and City Commissions, so having reliable, working equipment is important both for having functioning meetings, but also to the appearance of the City. less important and more current than the control system, the projection devices and screens should also be considered within the scope of the project to ensure the City is making the best I possible given today's technological equipment. Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total Information Technology 25,000 25,000 Total 25,000 25,000 Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total 414 - Capital 25,000 25,000 Improvements Total 25,000 25,000 Tuesday, November 21, 2017 3roject # IT -2018-03 �roiectName Business Services Installation Description I Total Cost $5,000 Zeplacement of the ra7io transmission devices that send wireless internet signals from City Hall to the Prairie Center. CAPITAL IMPROVEMENTS CIP - 6 Department Information Technology Contact Type Information Technology Useful Life Category Information Technology Priority n/a Justification I Fhese radio transmitters have been in operation since the City Hall & Public Works building was constructed, and are nearing the end of their expected useful lives. In the event that one ofthese .ransmitters fails, the Prairie Center building would be without internet services. Fhis project would include the replacement of the radio transmitters, which are at the end of their expected useful life. Given the age of the equipment, and subsequent technological idvancements, both devices need to be replaced, even in the instance where one is still operational. This is for compatability reasons. rhe City currently has a signficant reliance upon internet services and a reliable source of internet services is very important in providing the highest quality customer service. Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total Information Technology 5,000 5,000 Total 5,000 5,000 Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total 414 - Capital 5,000 5,000 Improvements Total 5,000 5,000 Tuesday, November 21, 2017 Project # PARK -2018-04 ProjectName CSAH38 Trail Construction (Odeanto TH101) CAPITAL IMPROVEMENTS CIP - 7 Department Parks & Recreation Contact City Engineer Type Parks & Recreation Useful Life Category Parks & Recreation - Trails Priority n/a Total Cost $187,419 Description rrail Construction along CSAH 38 between Odean and TH 101. Justification I "SAH 38 from Odean Avenue to TH 101 will be reconstructed in 2018. rhe new trail section would be roughly 1.50 miles in length and would also make connections to existing trails at CSAH 38 / Odean and at CSAH 38 / Quaker Avenue. Fhe cost estimate has been provided by Wright County and includes construction of the trail, pedestrian ramps and engineering. kn additional 25% has been added for contingency and construction oversight by the City Engineer. Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total Parks & Recreation 187,419 187,419 Total 187,419 187,419 Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total 414 - Capital 187,419 187,419 Improvements Total 187,419 187,419 Wednesday, November 22, 2017 Project # PARK -2018-05 ProjectName Carrick Waterfront Park Landscaping Description I nstallation of additional landscaping and site amenities. Total Cost $35,000 CAPITAL IMPROVEMENTS CIP - 8 Department Parks & Recreation Contact Park & Recreation Director Type Parks & Recreation Useful Life Category Parks & Recreation Priority n/a Justification I Carrick's Waterfront Park was developed with a regional storm water pond and surrounding one -mile trail existing trees and turf grass. The City was initially granted park and trail easement over the parcel but acquired fee ownership fi7om the three ownership groups in 2011. The Waterfront East project approvals included a landscape plan for Outlot "A" that was not completedby the developer. City staff revised the landscape plan to lower costs, provide more appropriate plantings and allow easier maintenance. The project involves implementation ofthe landscape plan in se I was completed in 2012 and included installation of plantings and site firmiture on the east side of the regional storm water pond overlooking the Mississippi River. Improvements on the t side of the regional storm water pond will be completed by the City in subsequent phases as adjacent lots are developed. the 2012 CIP review meetings, phase 2 (west side) of the project was pushed to 2016 (originally 2013) to coincide with the commercial build out of the Waterfront East area. It was also .ded that the funding source should be changed from 203 Park Development to 414 Revolving Capital Improvements. Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total Parks & Recreation 35,000 35,000 Total 35,000 35,000 Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total 414 - Capital 35,000 35,000 Improvements Total 35,000 35,000 Wednesday, November 22, 2017 Project # PARK -2018-06 Project Name Historic Park Signage CAPITAL IMPROVEMENTS CIP - 9 Department Parks & Recreation Contact Park & Recreation Director Type Parks & Recreation Useful Life Category Parks & Recreation Priority n/a Description Total Cost $10,109 3ark Signage illustrating elements of Otsego's history. Justification xt 2012, the City sold the parcel of property (118-0 10-0780 10) known as the Otsego Townsite (or Peavey House). rhe list price on the parcel was $29,900, on which the City received two purchase offers. The offer accepted by the City was for $43,000. The City Council agreed that the difference between the .ist price and the sales price should be designated for historical purposes. Fhe Heritage Preservation Commission (HPQ has been working with the City Planner to develop signage to be located at City parks that will illustrate elements ofthe City's history. Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total Parks & Recreation 10,109 10,109 Total 10,109 10,109 Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total 414 - Capital 10,109 10,109 Improvements Total 10,109 10,109 Wednesday, November 22, 2017 Project # STREET -18-05 ProjectName Signal Light Painting CAPITAL IMPROVEMENTS CIP - 10 Department Public Works Contact Street Operations Manager Type Traffic Lights & Signals Useful Life Category Traffic Lights & Signals Priority n/a Description Total Cost $35,150 3ainting of traffic signals located at City intersections. -CSAH 42/ HWY 101W$8,250 -CSAH 42/ MW 10 1 E$6,700 ,CSAH 37/ QUAM/HVv'Y 10INS6,250 ,CSAH 36/HVv'Y 101E$6,250 ,CSAH 36/HVv'Y 101W$7,700 ,inal Total for 2018:$35,150 Justification Fhe City is responsible for the painting related maintenance of the traffic signal lights that control certain intersections within the City. The condition of the signal lights have deteriorated since :heir initial installation and now require painting. The painting will both improve the aesthetics of the signal lights as well as increase their useful lives and defer future replacements. Expenditures 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total Traffic Lights & Signals 35,150 35,150 Total 35,150 35,150 Funding Sources 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total 414 - Capital 35,150 35,150 Improvements Total 35,150 35,150 Wednesday, November 22, 2017 City of Otsego Capita! Improvements Fund CAPITAL IMPROVEMENTS CIP - 11 Cash F ow Summary Revised: November 21, 2017 Forecast Projection - Capital Improvement Plan 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Comments Revenues Property Taxes $ 160,200 $ 282,500 $ - - $ - $ - $ - $ - $ - $ - $ - Special Assessments (Levied) 42,849 62,737 53,886 51,926 28,240 27,478 26,715 25,953 25,191 24,428 6,882 Existing levied assessments Tota 1 203,049 345,237 53,886 51,926 28,240 27,478 26,715 25,953 25,191 24,428 6,882 Expenses Capital Outlay - General 4,552 Capital Outlay - Public Works 21,232 - Capital Outlay (Admin CIP) - - 40,200 - DRAFT 2018-2027 CIP Capital Outlay (IT CIP) 25,000 40,000 - 50,000 DRAFT 2018-2027 CIP Capital Outlay (Buildings CIP) - 4,975 - DRAFT 2018-2027 CIP Capital Outlay (Streets CIP) 35,150 39,984 DRAFT 2018-2027 CIP Capital Outlay (Parks CIP) - 232,528 - DRAFT 2018-2027 CIP Development Incentives 170,052 465,026 - - Total 220,836 777,679 40,200 89, Cash Balance - Beginning 1,166,276 1,148,489 716,047 729,733 691,675 719,915 747,393 774,108 800,061 825,252 849,680 Balance Sheet Effects Revenues 203,049 345,237 53,886 51,926 28,240 27,478 26,715 25,953 25,191 24,428 6,882 Expenditures (220,836) (777,679) (40,200) (89,984) - - - - - - - Cash Balance - Ending 2,148,489 $ 716,047 $ 729,733 $ 691,675 719,915 747,393 $ 774,108 800,061 $ 825,252 $ 849,680 $ 856,562 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 Capital Improvements Fund (414) 2017 2018 2019 2020 2021 2022 2023 2024 Expenses --$--Cash Balance - Ending 2025 2026 2027 UABudget\2018\Cash Flows\Capital Funds 414 -Capital Imp.