ITEM 3.2A 11.27.2017 MinutesITEM 3.2A
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OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
NOVEMBER 27, 2017
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner and Jason Warehime.
Councilmember Tom Darkenwald arrived at 7:01 PM.
Staff: Adam Flaherty, City Administrator/Finance Director; Ron Wagner, City Engineer; Andy MacArthur,
City Attorney and Tami Loff, City Clerk. City Planner Daniel Licht arrived at 7:24 PM.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider Agenda Approval.
City Administrator/Finance Director Flaherty said an updated Asset Transfer Agreement was distributed
at the dais this evening for Item 4.3.
CM Heidner motioned to approve as amended. Seconded by CM Tanner. All in favor. Motion
carried.
3. Consent Agenda. (Non-controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. November 13, 2017 Meeting.
B. November 13, 2017 Special Meeting.
C. November 13, 2017 6 PM Special Meeting.
3.3 Received Advisory Commission Minutes.
A. Parks & Recreation August 15, 2017.
B. Public Safety Commission October 10, 2017.
C. Heritage Preservation October 10, 2017.
D. Planning Commission November 6, 2017.
3.4 Approve Off-Sale Liquor License for Riverview Liquorette.
3.5 Set a Special City Council Meeting on December 11 Directly Following the Regular Scheduled
Meeting at 7:00 PM to Discuss Riverbend North Financial Assistance Request.-Removed
3.6 Approve Arbor Creek 3rd Phase 6 Final Plat & Resolution 2017-95 Approving Development
Agreement.
3.7 Motion to Cancel the Second City Council Meeting in December.
3.8 Approve Quote for Ventrac Machine.
3.9 Pay Estimates/Requests:
A. Final Payment to ASTECH for the 2017 Street Maintenance Project.
B. Final Payment to Omann Brothers Paving, Inc. for the Kadler Avenue Street Repair Project.
C. Final Payment to Knife River Corporation for the 85th Street Reclamation Project.
D. Pay Estimate #2 to C. W. Houle, Inc. for Lefebvre Creek Greenway Trail.
E. Pay Estimate #1 to Burschville Construction for Exterior Pipe Modifications Pumphouse #4.
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CM Heidner motioned to approve with removal of Item 3.5 to Item 7.3. Seconded by CM
Tanner. All in favor. Motion carried.
4. Public Works:
4.1 Consider Resolution 2017-96 Ordering the Preparation of a Feasibility Report Regarding
Improvement of Streets within all of Mississippi Shores Additions and a Portion of Antelope Park (Ohland
Avenue and Connections.)
City Engineer Wagner presented the staff report. CM Warehime asked the City Attorney if he should
abstain being this project is in his neighborhood. City Attorney MacArthur said no not for this item; he
stated that CM Warehime will need to further on in the project.
CM Warehime motioned to approve Resolution 2017-96 ordering the preparation of
feasibility report regarding improve of streets within all of Mississippi Shore Additions and a
portion of Antelope Park (Ohland Avenue and connections.) Seconded by CM Darkenwald.
All in favor. Motion carried.
4.2 Consider Quotes for DNR Pond 86-7W Stormwater Improvements.
City Engineer Wagner presented the staff report. CM Darkenwald questioned why the piping quote was
so high. City Engineer Wagner said he is not really sure why exactly but he thinks it may be due to the
time of year and that if we don’t get it done this year it will be held off until next year at the same time.
CM Warehime asked if we ever heard anything back from the DNR regarding the residents’ concerns.
City Engineer Wagner said a representative from the DNR and himself met with residents and he is
expecting the permit once the easements are signed. CM Darkenwald questioned the funding source.
City Administrator/Finance Director Flaherty said the Stormwater Fund has sufficient cash funds to cover
this project.
CM Darkenwald motioned to authorize staff to process the contract for the DNR Pond 86-
7W Outlot project with CW Houle, Inc. in the amount of $73,275 once all the easements are
obtained and a DNR permit is secured. Seconded by CM Heidner. All in favor. Motion carried.
4.3 Consider Elk River Municipal Utilities Street Light Agreement.
An updated agreement was distributed at the dais.
City Engineer Wagner presented the staff report. The City of Otsego and Elk River Municipal Utilities
(ERMU) have been discussing the potential asset transfer for several months. The benefit would be the
City would discontinue the Above Standard Street Light assessments which some assessed business
owner’s object to and the City would not have to continue the costly maintenance or replacement. This
agreement has been reviewed by the Public Works Subcommittee.
CM Heidner said we still have not seen a sample of the replacement street light. City Engineer Wagner
said correct; ERMU have not chosen the type yet, and that it will likely be the same as the lights they are
putting in downtown Elk River, but they have not chosen that yet. Once they have the design it will be
brought back to the City Council.
CM Warehime said this financially is a good deal but seems there are still a lot of unanswered questions
and he rather wait to sign the agreement. City Engineer Wagner explained if we wait at this point the
City would have to continue the assessment process stating we are trying to get away from assessing for
these lights and also the maintenance of these lights. He said the replacements are around $5,000 and
there are 101 lights.
CM Darkenwald asked what was budgeted for next year. City Administrator/Finance Director Flaherty
said we have budgeted for the electrical costs, but not for maintenance costs, assuming that this
agreement was going forward.
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CM Heidner said he thinks this is a good deal, the businesses in the area pay an additional tax for this;
and this will eliminate that. He stated his concern is the mix of lights. He said at some point they will
need to replace to match. City Engineer Wagner explained they will be retro fitted to look consistent until
a full scale replacement is completed.
City Attorney MacArthur discussed his understanding of the agreement.
CM Heidner motioned to approve agreement between Elk River Municipal Utilities and the
City of Otsego regarding transferring ownership of street lights and timing of placement of
CSAH 39 overhead power to underground with the concerns brought up this evening being
brought to ERMU. Seconded by CM Darkenwald. Motion carried. 4-1. CM Warehime
motioned to deny.
5. Community Development:
5.1 Emerson Pointe:
A. Zoning Map Amendment Rezoning from A-1 District to R-5 District. (Ordinance 2017-15)
B. PUD-CUP/Preliminary Plat of 50 Single Family Lots.
City Planner Licht presented the staff report. Applicant Mike Suel, DR Horton Homes, was present and
stated he agrees with the staff report. Mayor Stockamp asked about a crosswalk. City Planner Licht said
yes there will be a crosswalk on the east side.
CM Darkenwald stated he will abstain due to his interest in the property that surrounds this proposal.
CM Heidner motioned to adopt Ordinance 2017-15 amending the Zoning Map and approve a
PUD-CUP/Preliminary Plat for Emerson Pointe, subject to the nine conditions outlined in the
findings of fact and decision dated November 21, 2017. Seconded by CM Tanner. Motion
carried. 4-0. CM Darkenwald abstained.
6. Administration:
6.1 Fire Station Study Request for Proposals.
City Administrator/Finance Director Flaherty said City staff has met with the Fire Chiefs as well as
Michael Clark from Five Bugles to develop the scope of services that should be accomplished by the
study as well as a set of assumptions to be used. He reviewed the draft RFP. CM Warehime asked with
the potential future station locations do they include the equipment needs and placement. City
Administrator/Finance Director Flaherty said yes that should be covered under the space needs analysis.
CM Warehime also asked if with the GIS mapping will look they take into consideration the service we
currently are getting. Administrator/Finance Director Flaherty said yes that the mapping would identify
any improvements that could be made. CM Darkenwald asked if they will consider the future roads and
housing. Administrator/Finance Director Flaherty said yes the scope of services includes a 20 year
growth scenario. Administrator/Finance Director Flaherty said he will be meeting with the Fire Marshal’s
office for comments on the request for proposals and that a final RFP will come back to the City Council
for approval. The City Council concurred as presented.
6.2 Authorize the Decertification of Tax Increment Financing District No. 2.
City Administrator Flaherty presented the staff report. With the delay of the Bury Industries, LLC
development Northland is recommending that the City Council consider decertifying TIF District No. 2
and wait until the development is imminent to establish a new District.
CM Darkenwald motioned to adopt Resolution 2017-97 authorizing the decertification of
Tax Increment Financing District No. 2. Seconded by CM Warehime. All in favor. Motion
carried.
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6.3 2018-2022 Albertville Fire Protection Agreement.
City Administrator Flaherty presented the staff report. Albertville Fire Chief Eric Bullen was in attendance
and also spoke on the cities need for a emergency services response fee that imposes a fee upon vehicle
related emergency responses within the fire service area that Albertville responds to. He said he will give
the City Administrator a sample. There was also discussion on adopting the Wright County mutual aid
agreement.
CM Heidner motioned to approve the 2018-2022 Fire Protection Agreement with the City of
Albertville and for staff to work with Albertville Fire Chief to come up with this fee to
include in our schedule. Seconded by CM Warehime. All in favor. Motion carried.
7. City Council Reports and Updates.
7.1 Approve Metro Appliance Recycling Claim List.
CM Heidner motioned to approve the claim list for Metro Appliance Recycling. Seconded by
CM Darkenwald. Motion carried. 4-0. CM Warehime abstained.
7.2 Commission Liaison Updates.
A. Heritage Preservation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the commission is continuing to work on their historical signage. This signage will
be brought to the City Council on December 11 for approval.
B. Parks & Recreation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the commission has been working on Lefebvre Creek Park, DNR grant for Norin
Landing and they also reviewed the HPC historical signage for the parks. She also stated Santa Day is
Saturday, December 9.
C. Planning Commission Liaison CM Heidner.
CM Heidner gave an update on the Planning Commission meetings. These items have already been
brought forward to the City Council.
D. Public Safety Commission Liaison CM Warehime.
CM Warehime said there is nothing new of concern.
7.3 Set a Special City Council Meeting on December 11 Directly Following the Regular Scheduled
Meeting at 7:00 PM to Discuss Riverbend North Financial Assistance Request
CM Darkenwald said he will abstain.
CM Heidner motioned to call a special meeting on December 11 at 7:00 PM to discuss the
Riverbend North Financial Assistance Request. Seconded by CM Warehime. Motion carried.
4-0. CM Darkenwald abstained.
8. Staff Reports and Updates.
City Administrator/Finance Director said the new accountant started today. He gave an update of staff
meeting with School District 728. He also said the February 9 and 10th has been scheduled for the
Strategic Planning worksession and a schedule will be provided at a future meeting.
9. Closed Session; This Portion of the Meeting to be Closed in Accordance with Minnesota Statute
13D.05, Subdivision 3, c, 3 to Develop or Consider Offers for the Purchase of Real Property.
City Attorney MacArthur explained the purpose is for discussion on to develop or consider offers for the
purchase of real property and that this portion will be closed per MN Statute 13D.05, Subdivision 3, c, 3.
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CM Warehime motioned to take a quick break at 8:15 PM. Seconded by CM Darkenwald. All
in favor. Motion carried.
The meeting was reinstated at 8:21 PM.
CM Warehime motioned to close for the closed session at 8:21 PM. Seconded by CM Heidner.
All in favor. Motion carried.
CM Darkenwald motioned to close the closed session at 9:02 PM. Seconded by CM
Warehime. All in favor. Motion carried.
CM Darkenwald motioned to reopen the regular meeting at 9:02 PM. Seconded by CM
Warehime. All in favor. Motion carried.
10. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion
carried. Adjourned at 9:02 PM.
___________________________
Mayor Jessica Stockamp
ATTEST: _____________________
Tami Loff, City Clerk