ITEM 5.1 Prairie Center ImprovementsCITY OF
Ot e 0
MINNESOTA g
DEPARTMENT INFORMATION
ORGINATING DEPARTMENT,
Parks and Recreation
PRESENTER(s):
Ross Demant, Parks and
Recreation Manager
AGFNDA ITEM [DETAILS
Request for
City Council Action
REQUESTOR: MEETING DATE:
Ross Demant Parks and Recreation Manager August12, 2013
REVIEWED BY: ITEM M
Lori Johnson, City Administrator 5.1
RECOMMENDATION'
Recommend the approval of the Prairie Center Improvement project contracts of $383.,000.63. Also
recommend approval of the proposal from HT G Architects for Construction Document Services of
$91500.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
fS A PUBLIC HEARING REQUIRED?
Yes
No
BACKGROUND/JUSTIFICATION:
At the July 8 1h, 2013, City Council meeting the City Council approved funding of $389,000 with a $25,000
contingency for the construction phase of the project. The total project amount that was approved at
the Council meeting was $450,000.
Kinghorn Construction has provided City Staff with a total construction cost of $383,,000. Also included
with the summary were two additional alternates one for ceramic tiles versus carpeting in the hallways
for $6,600 and the other for a monument to support signage in the front of the building for $7,400.
Not included with the project costs are landscaping and exterior building signage. Staff has contacted a
landscape architect and will work with them on a design to present to the Prairie Center Reuse
Committee for their approval and recommendation to the City Council. Staff will also work with
Kinghorn Construction to put together exterior signage options to present to the City Council.
In addition project costs, architectural services provided by HTC architects are also recommended for
approval. These services total $9,500 and are used to provide construction document services
throughout the project improvement process.
SUPPORTING DOCUMENTS' X ATTACHED LINONE
Kinghorn Construction Project Cost Summary
0 HTG Architects Construction Document Services Proposal
0 HT G Architectural Bidset
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to approve the contracts as stated in Kinghorn's Project Cost Summary dated August 71 2013, for
$383,000.63 and to approve the proposal from HTG for construction Document Services for $9,,500.
BUDGET INFORMATION
FUNDING:
As previously approved
ACTION TAKEN
E1 APPROVED AS REQUESTED L1 DENIED
COMMENTS:
BUDGETED: X YES
EJ NO
® TABLED 10 OTHER (List changes)
If'inghroyt
GENERAL CONTRACTORS
CSI Divisions
1 General Requirements
3 Concrete
f Wood & Plastics
7 'Thermal & Moisture
8 Doors& Windows
Finishes
10 Specialties
11 Equipment
15 Mechanical
16 Electrical
Profit & Overhead
TOTAL PROJECT COST
Project Cost Summary
.Job. Otsego Parire Center
Location: Otsego MN
Architect: IPTG Architects
Cost
30,150.00
20,500.00
37,343.00
81,653.00
$
8,000,00
83,1�yi3--yy,00
6,300.OD
3,500,00
71,536.00
17,480.40
23,375.63
383,000.63
Specifications
Prepared By: Kiinghorn Construction
14198 Northdale Blah
Rogers, , 55374
Date: August 7, 2013
[direct Job Supervision, Temp: Lights, Fans, Barriers/Construction, Cleaning, Waste Removal, Insurance, Gent-raI Demolitlan
Masonry, patching and cutting
Building Materials, Fasteners, Laminates, Casework, Blocking/Backing, Carpentry
Roofing, 'Boots / Curbs, sheet metal, Sealants, Caulking
Wood moors, Metal Frames, Glass, Glazing, Door Hardware
Null Systems, Carpet / VCT / Tile Flooring, Acoustical Ceilings, Painting
Fire Ext., Locher
Fireplace
HVAC, Plumbing
Electrical, low voltage
ADD ALTERNATES
Alt##1 Ceramic the in lieu of carpet at rooms 102,120,121 6,600.0
Alk##2 Add Monument sign (structure only) $ 7,400.00
14 June 2013
Ross Demant
Parks and Recreation Manager
1a40U9O1hStreet NE
Otsego, MN 55330
Re: Construction Documents Services Proposal
Proposed Remodel
Former City Hall Building
Otsego, Minnesota
Dear Ross:
,(architects
�
Wehave enjoyed working with you and the committee to develop the renovation concept for the Prairie Center.
VVelook forward tuworking with the City's team and NnghomConstruction tocomplete the project. We are
pleased to present this proposal for our Construction Document Services.
The following sen�Uu:a�heprmv!
provided:
° HTG will use the approved concept documents to develop working drawings using AutoCAD 2009.
• HTG will meet with the local building official prior to completion of the drawings.
• Drawings will include Architectural and Structural Engineering.
• Specifications will beincluded onthe drawing sheets.
0 The construction phase for aproject ofthis size and scope will take 1-2months. During that time, HTGwill
provide the following services:
1. Review and approval of shop drawings to ensure conformance with design concept.
Z. AN in resolving construction issues.
�
It is our understanding that the City will handle the contracts with N]nghorn Construction, and will
handle the pay applications oswell.
"
Tom k400rae,HTGArchitects, w4Ube,hePanner-in'[harge[ortheprojec .
Wehave assumed the following items:
" The drawings will be completed /n one bid package.
" VVehave included time toassist |nthe selection ofinterior finishes.
" VVehave included time for some site ve/|flce,ionand measurements.
" YVehave included time for two coordination meetings.
" YVehave included structural review for the work atthe new entry feature.
" The building exterior finishes are indicated the concept plan.
" HTG Arch|tects to prmvide federal, state, |oca\ and ADA code rev! evvand recommendation s.
"
Sprinkler, Mechanical and Electrical Engineering will beDesign Build.
"
The project |sscheduled tobecompleted |nthe summer ofz013.
°
Environmental concerns (from previous site uses), if required, would be handled by others.
"
The existing soils will support a typical spread footing design, or the soils will be corrected Linder a
separate contract.
I COMPENSATION
We propose tocomplete the work outlined above for afixed fee of $ 9,500, plus reimbursable expenses.
Revisions outside of the scope outlined above to be completed on an hourly basis and once approved by the
City. Please see the attached Schedule of Hourly Rates and Expenses.
HTG ARCHITECTS
m000 Hennepin Town Road, Minneapolis Mwuum47 (952) 278-8880 mg-arcmteots.000
MImmsApoua pnoEmm TAMPA
Page
Construction Documents Services Proposal
14June 2013
HTG Architects has been providing awide variety ofarchitectural consulting services for over 53 years. HTG is
confident that we can coordinate everything you need for this project. Please use usaso resource if you have
any questions relating to design, Increasing efficiencies, your other buildings, trends, construction, etc. You only
need to make one telephone call to 952.278.8880.
If you have any questions or comments regard/ng any part of this proposal, please feel free to co|L If this
proposal is acceptable, please sign and return a copy to HTG. This proposal is valid for thirty days. We look
forward to working with you on this project.
ThomnasH-/Noune
Partner
HTG Architects
14June ZO13
HTG ARCHITECTS
M|mwEApOuo
Date:
Proposal accepted by:
9300 Hennepin Town Road, Minneapolis MN 55347 (952) 278-8880 htg-archilects.com
P*oEmm
Re: Construction DocumentsServices Proposal architccts
Proposed Remodel
Former City Hall Building
Otsego, Minnesota
SChedu|enfExpenses:
Reimbursable Extienses:
In -House Printing (black and white) ................................ $U.I4/quarefoot
[n-HousePMnt|ng(co|o$Z. 00squa/efoo
|n -House Expenses (,r|n,ing'fax, cell, boards) .................. Direct cost
Mileage Direct cos (current IRS rate)
TraveyAhfa re/Lo dg|ng........................................................ Direct cost+lOY6
Outside Printing ............................ Direct com+l0 0/6
Postage/Delivery .......................... ......................................... Direct cost +lOY6
HTG Architects Hourlv Rates:
Partners —_--_ oil .......—_—_—..—'—.--..$
195.00
210.00/hr
Project Managers/Project Architects .............
11O,0O
195.00/hr
Job Captains
$ 90.00
120.0O/h/
CAD/Technicians ....................................................................
$ 75.00
100.00/hr
HToARomTEore 9300 Hennepin Town Road` Minneapolis IVIw 55347 (952) 278'e880
PRAIRIE CENTER
REMODEL
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CITY OF OTSEGO, MINNESOTA
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Amok Sub -Contractor List
Job: Prairie Center Remodel
COMPANY Date: 8/8/2013
GENERAL CONTRACTORS location: Otsego, MN
Bid 1
Low / Complete / Best Value
Concrete & Masonry
Northland Concrete & Masonry
Structural/Misc Steel
Superior Iron
Thermal & Moisture Protection
Dalco Roofing
Signature Stucco
Laminates/Casework
Interior Component Group
Doors/Frames/Hardware
Twin City Hardware
Wall Systems
Acoustics Associates
Ceramic Tile
Twin Cities West Flooring
Acoustical Ceilings
Acoustics Associates
Carpet/Base/VCT
Acoustics Associates
Painting
AM Painting
Partitions/Bath Accessories
Acoustics Associates
Twin City Hardware
Plumbing
B & D Plumbing
HVAC
RTS Mechanical
Electrical
Cityveiw Electric