ITEM 6.1 Needham Aveot". ego
"O,MINNESOTA
DEPARTMENT INFORMATION
Request for
City
Council ~c
t^
on
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
August 2, 2013
PRESENTER(s):
REVIEWED BY'
ITEM
City Engineer Wagner
City Adm I nistrator Johnson
6.1
AGENDA ITEM DETAILS
IA -
City Staff recommends awarding the construction contract., for Phase lofthe Needham Avenue
Stormwater Improvement to Dave Perkins Contracting, Inc. in the amount of $39,234.00.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
Needham Avenue Storm Sewer is a private system which has failed and is|nneed of improvement to
alleviate flooding and improve quality oflife in the area. The existing pipe system has a section which
has collapsed and the existing culverts and ditches are atgrades which do not promote drainage. The
City has held a public hearing on this project and atthe May 13, 2013, Council meeting; the Council
authorized requests for quotes for the project. Needham Avenue Storm Sewer Improvement is in the
2O13C|Pfor anestimated amount of$44,0OO. The quotes came |nabove that estimate.
In speaking with the contractors regarding the estimate versus quotes the difference appears to stem
mostly from the close working quarters. Working within the right of way, on a narrow street with fairly
deep cuts with overhead utilities; added significantly to the costs. Obviously, the additional costs would
increase the proposed assessments significantly. Staff has discussed what other options there might be.
A phasing option was determined to be an alternative which may work. Phase l would be re -grading
the ditches and resetting culverts. The outlet pipe would be rep/aced to just beyond its current break
and attached to the remaining existing section. This would remove the most costly portion of the
project. That portion vvouWbeconsidered phase 2. Phase 2would beneeded ifthat portion ofthe pipe
collapsed or could be completed in conjunction when the street is reconstructed. The section of the
pipe remaining /n a future Phase 2 was televised and deemed structurally intact. The Council agreed to
re -quote for Needham Avenue Stommwater|rnprovemnnts Phase 1on|y. The Engineer construction
cost estimate for Phase l is $43,697. The lowest and only quote received was in an amount of
$391234.00.
SUPPORTING DOCUMENTS: Z/TTACHEo owoms
PLAN SHEET
ENGINEERS ESTIMATE PHASE I
PLAN SHEET SHOWING PHASE 1/PHASE 2 OPTIONS
RESOLUTION ACCEPTING QUOTE
N EEDHAM AVENUE PROJECT COST SUMMARY
POSSIBLE MOTION
--- - --- I
Please word motion as you would like it to appear the minutes.
--
Motion to Approve Resolution 2013-44 to award contract for Needham Avenue Storm Sewer
Improvement - Phase 1 to Dave Perkins Contracting, Inc. of Ramsey,, MN,, in the amount of $39.,234.00
BUDGET INFORMATION
FUNDING: BUDGETED' X YES
Assessments
220 — Stormwater (Out of District) DNO
ACTION TAKEN
ci APPROVED AS REQUESTED o DENIED oTABLED o OTHER (List changes)
COMMENTS:
Engineers Estimate
City of Otsego
Needham Avenue Drainage Improvement -Phase
Project C. 0. P. #13-02
Base Bid Schedule "A" - Streets and Grading
Item
No.
Spec.
Description
Estimated
Quantity
Unit Price
Extension
1
2021.501
Mobilization
1
LS
$5,000.00
$5,000
2
2104.501
Remove Existing PVC Storm Sewer Pipe
135
LF
$10.00
$1,350
3
2104.505
Remove Bituminous Pavement
106
SY
$10.00
$'1,050
4
2104.513
Sawing Bituminous Pavement (Full Depth)
150
LF
$5M
$750
5
2105.XXX
Ditch Grading _
1
LS
$5,500.00
$5,500
6
2105.607
Haul Excess Dirt to City Stockpile
231
CY
$3.00
$693
7
2211.501
Aggregate Base, Class 5
37
TN
$35.00
$1,295
8
2232.501
Mill Bituminous Surface (1.5")
6
SY
$15.00
$90
9
2350.501
Type LV4 Wearing Course Mixture (C)
20
TN
$150-00
$3,000
10
2357.502
Bituminous Material for Tack Coat
9
GAL
$10.00
$90
11
2563.601
Traffic Control
1
LS
$11000,00
$1,000
12
2573.502
Silt Fence, Type Machine Sliced
62
LF
$5.00
$310
13
2575.501
Seeding
1
AC
$23000.00
$2000
14
2575.502
Seed, Mixture 270
80
LBS
$3.00
$240
15
2575.511
Mulch Material, Type 1
1
TN
$150.00
$150
16
2575.523
Erosion Control Blanket Category 3
225
SY
$3.50
$788
17
2575.532
Fertilizer, Type 3 t
264
LBS
$1.00
$264
Total -Base Bid Schedule "A"
Base Bid Schedule "B" - Storm Sewer
$23,680
Item
No.
Spec.
I
Description
I Estimated
Quantity
I I
Unit Price
Extension I
18
2501-515
15" CS Pipe
Apron
1
EA
$260.00
$260
19
2501.515
12" RC Pipe
Apron
6
EA
$750.00
$4,500
20
2501 ,515
1511 RC Pipe
Apron
4
EA
$800.00
$3,200
21
2501.515
24" RC Pipe
Apron
2
EA
$1,000.00
$22000
22
2503.603
15" HDPE Pipe Sewer
138
LF
$20.00
$22760
23
2503.541
12" RC Pipe
Sewer Design 3006 CL 111
46
LF
$28.00
$1)288
24
2503.541
15" RC Pipe
Sewer Design 3006 CL 111
32
LF
$30.00
$960
25
2503.541
24" RC Pipe
Sewer Design 3006 CL 111
32
LF
$70.00
$2,240
26
2506.602
Catch Basin
I
EA
$2,659.00
$2,659
27
2506.602
Connect to Existing Drainage Pipe
1
EA
$250.00
$250
Total - Base Bid Schedule "B" $20,'1'17
Base Bid Schedules "A" & "B" $43,697
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NOTES;
Ln X, (E) THE CUSS 5 SALVAG10 DUPINO RE140VAL OF
-t .1 - .4- THE STORW SEV�tk SHALL FE RFPLACED,
-;t ./ I/ ca M&PED, A%D C061FACTED PROR TO PAViNa.
GO 03
ALL WORA S14ALL Or INWEINTAL WORK,
IF SALVAGE LANDSCAPNG 1110EI4S SHALL BE
T INCt-)ENTAL WDRIK.
ALL PIPE LENGTHS INCLUDE FES LENS7HS.
WEST DITCH
(j) PIPE 19EDIDNG FER VETAIL
PHASE 2 (REMOVAL OF DEEP STORM SEWER AND AND SHALL BE 1�!'CiDENTAL TO PLACING STORM
PHASE 1 (REMOVAL OF SHALLOWIDAMAGED STORM.. SEWER ripr ANDCULVERTS
CONNECT TO EXISTING MANHOLE)
SEWER AND GRADING OF UPSTREAM DITCHES)
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PATE REVISION I u PL r c 4 r? �'p --t h'ji 1; P Y'-!% r -1 . I I rt : -r' .3S mH7
5 r-ip cr L.-fsr r -f d'. -FA lwrtn% , I: � 3 —, 11 1 CITY OF STORM SEWER AND DMINAGE PLMI
I EVIL Hakanson Anderson
a -i a d2v Lltvmt Frcmss';-�J Er,7'rspr L.-Jor 1-m -. 7
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St Cll_�[ tn)'rl#Fl ond Land Surim)-ors WEST DITCH
JAP 31501 Thur5bnAnoku. V'nf-Lsolu 55503 HAM DRAINAGE I VPROVIEVENTS —PHASE 1
�.;:Q r 763-427-SBSO FA.X 763-427-0520 10
CITY OF OTSEGO, VINNESOTA
Dt,3 _5141201 3 Llc, No. -U-052 RJ',# im w w. hok a r) w ri — a ndr, rs o n. c c�rn III'l 111 U OTA 14EED S-_ET
Ot evo
x
OT435
RESOLUTION NO, 2013-44
RESOLUTION ACCEPTING QUOTE
WHEREAS, pursuant to an advertisement for bids for the construction of City of
Otsego, Needham Avenue Drainage Improvements — Phase 1, quotes were received,
opened and tabulated according to law, and the following quote was received:
Total Base Quote
Dave Perkins Contracting, Inc. $39,234.00
AND WHEREAS, it appears that Dave Perkins Contracting, Inc of Ramsey,
Minnesota is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TSEGO
MINNESOTA:
1 . The mayor and clerk are hereby authorized and directed to enter into a
contract with Dave Perkins Contracting, Inc of Ramsey, Minnesota in the name of the
City of Otsego for Needham Avenue Drainage Improvements — Phase 1 according to
the plans and specifications therefore approved by the city council and on file in the
office of the City Clerk.
Adopted by the city council this 12th day of August, 2013.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tani Loff, Clerk
OT435 - ResACCEPT BID - Phase 1 (3)
Needham Project Summary
FundingSources
Special Assessments
City Share
Source to be identified
Updated July 30, 2013
Administration
7/31/2013 11:28 AM
44.0144.00 94.66%
21491.00 5,34%
44,144-00 44..144.00 66.46%
221280.SO 33-54%
Original
Phase 1
Feasibility
Feasibility
July 10, 2013
July 23, 2013
Estimate
Esti mate
Bid
Update
Cost
-Project
Storm Sewer
41,635.00
431697.00
39.,234.00
39,234. 10 59.07%
Overhead and Contingency
E ngineering
51000-00
_1 7
BILI.
2 2 668M
Btimate to completion
4j160.00
Lega 1
72-50
Estimate to completion
290-00
Planning
Subtotal Overhead and Contingency
51000.00
271190.50 40.93%
Total Project Cost
46?635M
j'%II',.43'I697.00
'39.,234-00
66.,424.50
FundingSources
Special Assessments
City Share
Source to be identified
Updated July 30, 2013
Administration
7/31/2013 11:28 AM
44.0144.00 94.66%
21491.00 5,34%
44,144-00 44..144.00 66.46%
221280.SO 33-54%