07-22-13 CCOTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
,duly 22, 2013
7.ffOO P
Call to Order.
Acting Mayor Vern Heidner called the meeting to order at 7:00 PIS.
Roll Call: Acting Mayor Vern Heidner; un ilr emer : Doug Schroeder, Jason W rehime, and
Torn Darkenwald. Excused absence. Mayor Jessica Stocky pt
Staff: : Lori Johnson, City Administrator; Ron Wagner, City Engineer, Andy MacArthur, City
Attorney and Tani Loff,. City Clerk.
Pledge of Allegiance: Acting Mayor Heidner led in the Pledge of Allegiance.
1. open Forum.
No items.
2, Consider agenda approval..
CM Heidner said in item 3.2A he was listed as attending and he did not.
M D r enwald motioned t approve with change to iters 12A as suggested.
Seconded by CM Schroeder. All in favor. Motion carried.
3. Consent Agenda. i on -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
.
A. ,dune 2, 2013 Special Meeting.
B. July 8, 2013 Meeting.
3.3 Deceived Commission Meeting Minutes:
Ar Police Commission June 11, 2013.
B. Heritage Preservation Commission June 11,, 2013.
C. Parrs and Recreation Commission June 12, 2013.
D. Planning Commission July 1, 2013ir
3.4 Approve holden Conditional Use Permit to allow relocation of an existing single family
dwelling onto a lot within the City in accordance with Section 20-19-1 of the Zoning
Ordinance.
3,5 Approve Resolution 13-41 IMSA Street System.
3,6 Approve 2014/2015 Wright Counter Police Contract.
3,7 CII a Special meeting on July 29, 2013 at 6:00 Pik for NI IB training for City Council.
3.8 Approve Dental Insurance renewal rates.
3.9 Approve quote for woodchips in City Parr
3.10 JamFest Special Event Permit.
3,11 Cowboy Jacks Permit extension.
3,12 Kittredge Crossings 11th Addition.
3,13 Approve project summary and cost estimate for Kadier Avenue from 70th Street to 80th
Street.
3.14 Approve Wellhead Protection Amendment.
3.15 Approve bid advertisement for Road Grader.
CM Darkenwald motioned to approve with change to item 3.2k Seconded by C
Wa rehir e# All in favor. Motion carred.
Public Hearing:
4,1 Consider Issuance of Revenue Bonds to flnancesenior housing and health care
development in the City of Albertville, fnn s t :
Pubilc Hearing to Consider the Issuance of Revenue Bonds by the City of Otsego
Finance a Combination Senior Housing and Health Care Development Located in the Ci
f Albertville, Minnesota.
Open Public Hrir
0 Public Comment
0 Close Public Hearing
Consider Resolution 13.42 Authorizing Joint Powers reement and Giving Preliminary
Approval to Issuance of Revenue Bonds.f.ans Park,, Inc. Project)
Citydr inistrat r presented the request. Jin Bartz, Guardian Angels Representative, thanked
the City Council for consideration and explained the project,
Acting Mayor Heidner opened the Public Hearing at 7:06 PM. Hearing no pubi1c. comment acting
Mayor Heidner closed the Public Hearing at 7:07 PILI,
City Administrator Johnson explained this is for preliminary approval to rove forward she stated
the issuance of the bonds does not affect the City's bond rating or the debt Iimit and it does not
become a financial obligation of the City. CM i arl en ald said to be clear all expenses are paid
by the applicant. City Administrator Johnson said yes the applicant paid ars application fee and
anything over will be reimbursed. CM Darkenwald said so no tax payer dollars are used in fact
this transaction will generate revenue for the City. City Administrator Johnson said correct. CM
C arkenwald said this Is a wonderful organization and he looks forward to the expansion.
CM Drenwld motioned to approve resolution 01- authorizing Joint
Agreement and giving preliminary approval to issuance of Revenue Bonds (Evan
Park, Inc. Project). seconded by CM s hroeden All in favor. Motion carried.
5. Parrs and Recreation
.1 Soccer Field project approvals.
A. Consider well room rnodlffc tions and irrigation..5)Lstem quote.
B. Consider purchase of a Booster Station pump.
C. Consider Chancie Order #1 for the irrigation pond clay liner.
D. Consider plumbing well room modifications.
City Engineer Wagner presented staff report for item A.
Acting Mayor Heidner motioned for the City of Otsego to award contract for Otsego
Soccer Field- well room modifications and irrigation system (COP 1-0Phase in
the amount of $73,505 to Great Northern Landscapes, Inc. seconded by CM
Schroeder. All in favor. Motion carried.
City Engineer Wagner presented staff report for item B.
CM D r en alld motioned to approve purchase of a booster station pump from
Monroe Companies of Grand Junction,, CO,, in the amount of 1,,794,24 and
authorize staff to purchase lightening suppression if needed not to exceed $1000.
Seconded by CM Schroeder. All in favor, Lotion carried,.
City Engineer Wagner presented the staff report for item C. A Change Order to Fehn in the
amount of $x.0,398.00 for the clay Iiners was presented.
CM Schroeder motioned to approve the changes to contract for Otsego soccer Field
Irrigation Pond Clay Liner as shown in Change order No. 1 to Fehn Companies in the
amount of $10,,398.00. Seconded by CM warehime. All in favor. Motion carried.
z
City Engineer Wagner presented the staff report for iters D. City Engineer Wagner said h
received the low quote from Mechanical f Rogers in the amount of $10,870.00. There was
discussion on the pressure tank function.
M Schroeder motioned to approve the quote from GR Mechanical in the amount of
$10r870,g Seconded by CM Warehime. All in favor. Motion carried.
Public works;
.1 Consider Resolution 13-43 to award contract for Needham Avenue Storm Sewer
Improvement Phase I..
City Engineer Wagner presented staff* report which included a quote from Dave Perkins
Contracting, Inc, In the amount of $39,,234.00. City Engineer wagger said the budget for
engineering for this project is higher than what was in the feasibility report because of the
additional work with phasing. He stated that if the city goes forward with the project, there will
be some cost to the city because the assessment amount has already been sot based on
estimated costs. Cid Heidner asked what the original project cost estimate was. City Engineer
Wagner said around $40,,000 and the bids carne in at $65,000 excluding engineering costs and
the minor repair at $43,000. CM Warehime said his understanding was that the additional fees
were going to be included in the project. City Administrator Johnsen said City staff agreed
stating that previous discussion was that the project would be noticed to the property owners
again to assess for the increased costs. City Attorney MacArthur agreed that in order to
increase the assessment amount, property owners need to be noticed and assessment ent process
completed again.
CM 1l rehime motioned to table this item to the August 12 City Council meeting for
City staff to prepare the financial summary and recommendation. Seconded by CM
Schroeder. All In fairer. Motion carried.
MLCouncil Reports and Updates.
Acting Mayor Heidner said the Monticello Tires paper had an article that stated Lily Pend Pry
is County Park and he recommended that be corrected to state City of Otsego Park. He was
also concerned about the use of the park by a private contractor for business use. City
Administrator Johnson will follow up on both items.
CM Schroeder said the Veterans rans Memorial in Prairie Park is now completed and it leeks very
mice.
. Staff Reports and Updates.
City Administrator Johnson renewed letter received from the Wright County Department of
Highways looking for Input on the Wright County cost sharing policy update. City Administrator
Johnson said this has been added to the PW Subcommittee agenda for discussion. CM
Darkenwald stressed the importance of the City giving their input. Acting Mayor Heidner
recommended gathering info from Hennepin, Ramsey y and Dakota County's. City Administrator
r
Johnson said staff will do further research prier to the PW Subcommittee and that the Policy
may core back to the Council at a future worksession
City Engineer Wagner gage an update on the Laeax Avenue project stating he spoke with the
school bus company and they would prefer the pate option. CM Darlenwald asked if building
that path opens the city up for liability. City Attorney MacArthur said he doesn't feel it increases
City's liability, CM warehi e asked about the construction of the path. City Engineer Wagner
said asphalt and it would be sidewalk width. CM Il arehlr e asked about signage to keep traffic
off the path. City Engineer Wagner recommends stakes to doter .motorized vehicles CM
Warehime asked if it will be the City's responsibility to keep clear of snow. City Engineer
Magner said yes.
City Engineer Wagner gave updates on additional projects.
91 Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM W rehi e. All in
favor, Motion carried. Adjourned I1
ATTEST: dmvvu%--�U11'14-�
Tam! LofF, City Clerk
4
Acting Mayor Vern Heidner