ITEM 3.2A 12.11.2017 MinutesITEM 3-2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
DECEMBER 11, 2017
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:04 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner, Jason Warehime and Tom
Darkenwald. Staff: Adam Flaherty, City Administrator/Finance Director; Ron Wagner, City Engineer; Andy
MacArthur, City Attorney; Liz Stockman, Associate City Planner and Tami Loff, City Clerk. City Planner
Daniel Licht arrived at 7:59 PM.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
City Attorney MacArthur stated there is a property owner present this evening from 85th Street that
would like to speak to the City Council before the closed session. The City Council concurred.
2. Consider Agenda Approval.
CM Heidner motioned to approve as written. Seconded by CM Tanner. All in favor. Motion
carried.
3. Consent Agenda. (Non -controversial items
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. November 27, 2017 Meeting.
B. November 27, 2017 Special Meeting_
3.3 Authorize City Council Special Pay for November 2017.
3.4 Motion to Call a Special Meeting for January 22, 2018 at 6 PM to review Wastewater Master Plan.
3.5 Approve Pay Plan.
3.6 Adopt Resolution 2017-98 Adopting the Wright County Fire Chiefs Associations Joint Cooperative
Agreement for the use of Fire Personnel and Equipment.
3.7 Pay Estimates/Requests:
A. Approve Pay Estimate #4 to LaTour Construction, Inc. for the Kadler Ave Watermain
Extension.
3.8 Adopt Resolution 2017-99 Authorizing Eminent Domain 85th and MacIver.
3.9 Approve Charter Franchise Extension.
3.10 Received Planning Commission November 20, 2017 Minutes.
3.11 Approve Purchase of Toro 5910 from MTI Distributing.
CM Heidner motioned to approve. Seconded by Tanner. All in favor. Motion carried. Motion
carried.
4. Public Hearings:
4.1 To consider the 2018 Fee Schedule.
A. City Clerk attests to legal notice.
B. Presentation of the proposed fee schedule. (Lofo
C. Open for Public Comments,
D. Close the Public Hearing.
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E. Approve Ordinance 2017-16.
City Clerk Loff attested that all the proper noticing, posting and publishing has been completed.
City Clerk Loff presented the staff report. Mayor Stockamp opened the public hearing at 7:07 PM.
Hearing no public comments Mayor Stockamp closed the public hearing at 7:07 PM.
CM Warehime questioned the residential rental inspection fees; he said he would like to review the rental
policy and look at expanding to two or three years instead of the annual inspection. City
Administrator/Finance Director Flaherty explained the annual inspection was set up around two years
ago for public safety but if the City Council would like to review that it can be reviewed at a later date.
He said he would recommend that the inspectors are present for that conversation so that they can
outline some of the issues. He said it is not uncommon in other communities for annual rental
inspections.
CM Darkenwald questioned the increase in Park dedication cost. City Administrator/Finance Director
Flaherty said we look at the engineering news record index as far as construction costs go as well as
looking at land evaluations. So we increased the land evaluations based of the appraisal we got off the
85th Street project verses what we had on the 70th Street project a few years back. CM Darkenwald said
the reason why he asked is because this is a 16% increase and he thought we had been increasing that
number all along. City Administrator/Finance Director Flaherty said we do increase it all the time but this
was larger than just an inflationary value; we were looking at the change in the value of land. CM
Darkenwald said he is fine with it just likes to see how we increased it. City Administrator/Finance
Director Flaherty said the detail calculations are not included in your packet but it's available at City Hall.
CM Warehime motioned to approve Ordinance 2017-16 establishing the fee schedule of City
fees for 2018 and publication in summary form. Seconded by CM Tanner. All in favor. Motion
carried.
4.2 Issuance of Refunding Revenue Bonds for Guardian Angels Riverview Landin
A. Presentation by CityAdministrator/Finance Director.
B. Open Public Hearing.
C. Close Public Hearing
D. Adopt Resolution 2017-104.
City Administrator/Finance Director Flaherty presented the staff report. Present Guardian Angels Chief
Executive Officer Dan Dixon; Guardian Angels CFO Troy Hanson; Richard Heide, Dorsey & Whitney and
Mark Beese, Northland Securities. Mayor Stockamp opened the public hearing at 7:18 PM. Hearing no
public comments Mayor Stockamp closed the public hearing at 7:18 PM.
CM Heidner motioned to approve Resolution 2017-104 authorizing and providing for the
issuance and sale of refunding revenue bonds at the request of Evans Park, Inc., and
approving the forms of documents required in connection therewith. Seconded by CM
Darkenwald. All in favor. Motion carried.
5. Administration:
5.1 2018 Budoets and Property Tax Le
A. Truth in Taxation Presentation.
B. Public Input.
C. Council Action:
1 Consider Resolution 2017-100 Adopting the 2018 Annual Operating Budgets.
2 Consider Resolution 2017-101 Setting Final Property Tax Levy for Taxes Payable
2018.
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3 Consider Resolution 2017-102 Adopting the 2018-2027 Capital Improvement
Plan.
City Administrator/Finance Director Flaherty presented the Budget and Levy Presentation. There were no
public comments. CM Darkenwald asked how many utility franchise fees we have. City
Administrator/Finance Director Flaherty said only Charter Communications.
CM Darkenwald motioned approve Resolution 2017-100 adopting the 2018 Annual
Operating Budgets. Seconded by CM Heidner. All in favor. Motion carried.
CM Darkenwald motioned to approve Resolution 2017-101 setting a Final Property Tax Levy
for Taxes Payable2018. Seconded by CM Tanner. All in favor. Motion carried.
CM Darkenwald motioned to approve Resolution 2017-102 adopting the 2018-2027 Capital
Improvement Plan. Seconded by Tanner. All in favor. Motion carried.
5.2 WCAT Joint Powers Agreement.
City Administrator/Finance Director Flaherty presented the staff report that outlined the proposed
agreement. He also asked the City Council to appoint a Board Representative and an alternate. The City
Council concurred on Mayor Stockamp and City Administrator Flaherty.
CM Heidner motioned to approve the modifications to the WCAT point Powers Agreement
and appoint City Administrator Flaherty and Mayor Stockamp as the Representatives.
Seconded by CM Warehime. All in favor. Motion carried.
5.3 Fire Study RFP.
City Administrator/Finance Director Flaherty presented the draft RFP. Mayor Stockamp asked if all our
contracted fire Chiefs have reviewed this RFP. City Administrator/Finance Director Flaherty said both
Albertville Fire Chief Bullen and Rogers Fire Chief Feist have seen this with no comments. He said Elk
River Fire Chief Cunningham's comment was to clarify Scope of Services 4a; he had commented that he
could see that being an open ended item to a consultant. His other comment was both on 4 and 4a
there is GIS mapping indicating where future or current firefighters would be coming from but he
questioned how you would get that data on where those future firefighters would come from. City
Administrator/Finance Director Flaherty said the concept there was more to show GIS mapping on where
they can come from. CM Warehime said if we had both scenario of where they are now and where they
can come from would be really helpful. CM Warehime said his other comment of the 4a is when he
asked at the other meeting on the tipping point for a fire station and they said it would not be included;
and when he read this section he again took it as it would be only in unforeseen circumstances. City
Administrator/Finance Director Flaherty explained the reasoning for the addition.
CM Heidner questioned why it shouldn't just state instead of unforeseen circumstances; if the city were
to start its own fire department tomorrow what would we have to do. He said we just signed a five year
contract. He said he has a concern because this puts it out another year and we started this back in
2016 and we have had residents who have stated need for a fire department in one portion of the city
and we have a document from Elk River saying that is an important to provided services there and he
further stated the only way we are going to get fire services better in Otsego is to have fire stations
here. He said we have good services right now but if we want to improve it we will need a substation.
We purchased land in 2006; we had public hearings on it and it's in our comprehensive plan and this just
keeps delaying it.
CM Heidner stated his concern with item 4a. He further stated he would like to see 4a removed as well
as the reference to it in the assumptions.
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CM Warehime asked Albertville Fire Chief Bullen if that removal would exclude us from the grant. Fire
Chief Bullen said it is not the worst case scenario.
CM Darkenwald motioned to approve the RPF with modifications including; Removal of 4a
under Scope of Services, remove highlighted section in number 3 under Assumptions and to
change the completion date to July instead of October. Seconded by CM Warehime. All in
favor. Motion carried.
6. Community Development:
6.1 Harvest Run: (Ordinance 2017-17)
A Zoning Map Amendment Rezoning from A-1 District to R-5 District.
B. PUD-CUP/Prelimina[y Plat of 80 Single Family Lots.
City Planner Licht presented the staff report. The applicant, Heather, Capstone Homes, was present and
reviewed the project. She stated after review of the staff report the only request they would have is they
would prefer a 30 foot setback instead of the required 35 foot setback. City Planner Licht explained the
Zoning Ordinance requires the 35 foot setback and City staff recommends maintaining that.
CM Darkenwald motioned to adopt Ordinance 2017-17 amending the Zoning Map and
approve a PUD-CUP/Preliminary Plat for Harvest Run, subject to the conditions outlined in
the findings of fact dated December 5, 2017. Seconded by CM Heidner. All in favor. Motion
carried.
6.2 Meadows of Riverpointe 3rd Addition Final Plat. (Resolution 2017-103)
City Planner Licht presented the staff report.
CM Warehime motioned to approve the Final Plat of Meadows of River Pointe 3rd Addition
subject to the conditions stipulated in the findings of fact and decision dated 22 November
2017, and adopt Resolution 2017-103 approving a development agreement. Seconded by
CM Heidner. All in favor. Motion carried.
7. City Council Reports and Updates.
Mayor Stockamp said the Santa Day this past weekend was a success with a good turnout.
8. Staff Reports and Updates.
City Engineer Wagner said the city received the permit from the DNR for the Praught Pond and the
easements and the project has started.
Open Forum:
Greg Swanson, 13580 85th Street NE, explained the reasoning he doesn't feel a fair appraisal was done
on his home for the 85th and MacIver road project.
9 Closed Session; This Portion of the Meeting to be Closed in Accordance with Minnesota Statute
13D.05, Subdivision 3, c 3 to Develop or Consider Offers for the Purchase of Real Property.
Mayor Stockamp requested a brief intermission at 9:06 PM. The meeting continued at 9:10 PM.
CM Darkenwald motioned to close the regular meeting to a closed session at 9:11 PM.
Seconded by CM Warehime. All in favor. Motion carried.
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City Attorney MacArthur explained the purpose is for discussion on to develop or consider offers for the
purchase of real property and that this portion will be closed per MN Statute 13D.05, Subdivision 3, c, 3.
CM Darkenwald motioned to open the closed session at 9:12 PM. Seconded by CM
Warehime. All in favor. Motion carried.
CM Darkenwald motioned to adjourn the closed session at 9:28 PM. Seconded by CM
Warehime. All in favor. Motion carried.
CM Darkenwald motioned to reopen the regular meeting at 9:28 PM. Seconded by CM
Warehime. All in favor. Motion carried.
10. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion
carried. Adjourned at 9:29 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
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