ITEM 3.2A 1.8.2018 MinutesITEM 3.2A
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OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
JANUARY 8, 2018
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:05 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner, Tom Darkenwald and Jason
Warehime. Staff: Adam Flaherty, City Administrator/Finance Director; Daniel Licht, City Planner; Ron
Wagner, City Engineer; Andy MacArthur, City Attorney; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider Agenda Approval.
City Attorney MacArthur requested to remove the closed session on Item 11.
CM Heidner motioned to approve as amended. Seconded by CM Tanner. All in favor. Motion
carried.
3. Consent Agenda. (Non-controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. December 11, 2017 Meeting.
3.3 Approve City Council Special Pay for December 2017.
3.4 Approve Resolution 2018-01 Adopting Official Newspaper.
3.5 Approve Resolution 2018-02 Designating Depositories and Approving Investment Brokers.
3.6 Approve Utility Foreperson Job Description.
3.7 Approve 2018 Garbage Hauler’s Licenses.
3.8 Received Commission Meeting Minutes.
A. Heritage Preservation Commission November 14, 2017.
B. Public Safety November 14, 2017.
C. Parks and Recreation November 16, 2017.
D. Planning Commission December 4, 2017.
3.9 Approve Quote for Color Copier at City Hall and Prairie Center.
3.10 Pay Estimates/Requests:
A. Pay Estimate #1 (Final) for the DNR 86-7W Outlet Project.
3.11 Approve Sign/Boom Truck Purchase.
3.12 Approve Purchase of Chipper.
3.13 Approve Resolution 2018-03 Requesting Wright County to Approve Request that State of MN Quit
Claim Interests in Certain Property to the City of Otsego.
3.14 Approve Hire of Recreation Department Staff.
CM Heidner motioned to approve. Seconded by CM Tanner. All in favor. Motion carried.
4. Community Development:
4.1 Target:
A. PUD District/PUD Development Stage Plan Amendment Regarding Exterior Finishes and
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Signs for Block 1, Great River Centre of Otsego.
City Planner Licht presented the staff report. The Applicant was present and agreed with the staff report
as presented.
CM Darkenwald motioned to approve a PUD Development Stage Plan for Block 1, Great
River Center of Otsego, subject to the conditions outlined in the Findings of Fact and
Decision are presented. Seconded by CM Heidner. All in favor. Motion carried.
5. Park and Recreation:
5.1 MinnMed Grant.
Parks and Recreation Director Demant presented a program for use of the contribution from Minnesota
Medical Solutions that was to be used for public education and parks.
CM Heidner motioned to approve developing a natural resource program utilizing the
$20,000 contribution from MinnMed that would incorporate edible gardening, pollinator
gardening, a rain barrel program and developing and implementing an Emerald Ash Borer
management plan. Seconded by CM Tanner. All in favor. Motion carried.
6. Public Works:
6.1 Consider Well #7 Quotes.
City Engineer Wagner presented the staff report. City staff is recommending the low quote from E. H.
Renner & Sons, Inc.
CM Warehime motioned to approve quote from E. H. Renner & Sons, Inc. in the amount of
$27,849.25 for supplying and installing a new motor and pump in Well #7. Seconded by CM
Heidner. All in favor. Motion carried.
6.2 Approve Plans and Specs and Order Ad for Bid for the 2018 Street Maintenance Project.
City Engineer Wagner presented the staff report. CM Heidner said to make sure the Utility Department is
not doing any hauling from the treatment plant during this time. City Engineer Wagner said the Utility
Department usually does hauling during spring and fall.
CM Heidner motioned to approve Plans and Specifications and Order Advertisement for Bids
for City Project No. 18-01, 2018 Street Maintenance. Seconded by CM Warehime. All in favor
Motion carried.
7. Administration:
7.1 Approve December 11, 2017 Special Meeting Minutes.
CM Darkenwald stated he will abstain.
CM Heidner motioned to approve as written. Seconded by Mayor Stockamp. Motion carried
4-0. CM Darkenwald abstained.
7.2 Set Meeting Date for Advisory Commission Interviews.
City Clerk Loff reviewed the list of Advisory Commissioners seats that are up; at this time City staff has
only received applications from three current commissioners. She noted Planning Commissioner Steve
Schuck has stated he is not interested in being reappointed to the regular seat but rather the alternate
seat on the Planning Commission and she also stated that the current alternate Alan Offerman has
submitted an application for the full seat.
Mayor Stockamp motioned to call a Special Meeting on February 12, 2018 at 6:00 PM at
Prairie Center to interview applicants for the Advisory Commissions. Seconded by CM
Darkenwald. All in favor.
CM Darkenwald motioned to appoint Alan Offerman to the regular Planning Commission
seat to expire 2021 and Steve Schuck to the alternate Planning Commission seat to expire
2020. Seconded by CM Heidner. All in favor. Motion carried.
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7.3 Consider Resolution 2018-04 Supporting a Business Development Infrastructure Application to MN
Deed.
City Administrator/Finance Director Flaherty presented the staff report. Mr. Tom Bury from Bury
Companies, Inc. was present and gave an update on the project.
CM Darkenwald motioned to approve Resolution 2018-04; supporting a Business
Development Infrastructure Application to Minnesota Department of Employment and
Economic Development (DEED). Seconded by CM Heidner. All in favor. Motion carried.
7.4 Engagement Letter from Nagell Appraisal & Consulting.
City Administrator/Finance Director Flaherty presented the staff report. He also stated the City Council
may wish to extend the services outlined in the engagement letter to the parcel owned by the City within
Great River Centre 4th Addition.
CM Darkenwald motioned to accept the engagement letter from Nagel Appraisal &
Consulting and authorize the City Attorney to execute the document. Seconded by CM
Warehime. All in favor. Motion carried.
CM Warehime motioned for the City Attorney to execute an engagement letter for the City
owned Outlot in Great River Centre 4th Addition not to exceed $1,200.00. Seconded by CM
Darkenwald. All in favor. Motion carried.
8. Annual Business:
8.1 Appoint Acting Mayor.
CM Darkenwald motioned to appoint Vern Heidner as Acting Mayor for 2018. Seconded by
CM Tanner. All in favor. Motion carried.
8.2 City Council Subcommittees & Liaison Appointments for 2018.
Mayor Stockamp made the following appointments;
Planning Commission:
CM Heidner; Alternate CM Darkenwald
Parks and Rec:
Mayor Stockamp; Alternate CM Tanner
Heritage:
CM Tanner; Alternate Mayor Stockamp
Public Safety Commission:
CM Warehime; Alternate Mayor Stockamp
Public Works Sub-committee:
CM Heidner, CM Warehime; Alternate Mayor Stockamp.
Administrative Sub-committee:
Mayor Stockamp, CM Heidner; Alternate CM Darkenwald
Otsego Creek Authority:
CM Warehime, CM Darkenwald; Alternate CM Tanner
Fire Advisory Sub-Committee (two CC members):
CM Warehime, CM Heidner
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Albertville Quarterly Fire Meetings:
CM Warehime; Alternate CM Heidner
EDA Finance Committee:
CM Warehime, CM Darkenwald
CM Darkenwald motioned to approve as presented above. Seconded by CM Warehime. All in
favor. Motion carried.
9. City Council Reports and Updates.
9.1 Commission Liaison Updates For December 2017.
A. Heritage Preservation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the commission is continuing its work on the historical park signage.
B. Parks & Recreation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the commission reviewed the info presented this evening from the Parks and
Recreation Director Demant.
C. Planning Commission Liaison CM Heidner.
CM Heidner said the commission held two meetings and those items were brought forward to the City
Council.
D. Public Safety Commission Liaison CM Warehime.
CM Warehime said there are not any new items.
Other:
CM Warehime said he missed the last Albertville Fire Advisory Commission meeting and he asked for an
update. City Administrator/Finance Director Flaherty and CM Heidner provided an update.
10. Staff Reports and Updates.
City Administrator/Finance Director Flaherty stated the City has received three proposals thus far for the
Fire Study RFP. The City Council concurred they would like a special meeting to review the Fire Study
RFP’s.
Mayor Stockamp called a Special Meeting on February 12, 2018 directly following the
regular City Council meeting at 7:00 PM to review the Fire Study RFP’s. Seconded by CM
Darkenwald. All in favor. Motion carried.
11. Closed Session; This Portion of the Meeting to be Closed in Accordance with Minnesota Statute
13D.05, Subdivision 3, c, 3 to Develop or Consider Offers for the Purchase of Real Property. REMOVED
12. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion
carried. Adjourned at 8:05 PM.
___________________________
Mayor Jessica Stockamp
ATTEST: _____________________
Tami Loff, City Clerk
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