ITEM 3.2A 1.22.2018 MinutesITEM 3_2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
JANUARY 22, 2018
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:09 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner, Tom Darkenwald and Jason
Warehime. Staff: Adam Flaherty, City Administrator/Finance Director; Daniel Licht, City Planner; Ron
Wagner, City Engineer; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Keith Knutson, 6630 Odean Avenue, said that the City workers are plowing too close to his property and
that his paper box was hit. He also stated that the lawn has been torn up in the past. Mr. Knutson was
directed to talk to Street Operations Manager Kevin Lamson who was present.
2. Consider Agenda Approval.
City Administrator Flaherty requested to add Item 6.4 and City Clerk Loff requested to add Item 3.8.
CM Heidner motioned to approve as amended. Seconded by CM Tanner. All in favor. Motion
carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. January 8, 2018 Meeting_
3.3 Approve Resolution 2018-05 Declaring Certain City Property Surplus Property and Authorizing Sale.
3.4 Approve Agreement Delegating Federal Contracts through MnDot.
3.5 Approve Submission of 2018 Pay Equity Compliance Report.
3.6 Motion to Call Board of Appeal & Equalization Meeting on April 23, 2018 at 5:30 PM.
3.7 Approve Highway Easement for the CSAH 38 Reconstruction Project.
3.8 Motion to call Work sessions on February 9 and 10, 2018 for Strategic Planning.
CM Heidner motioned to approve. Seconded by CM Tanner. All in favor. Motion carried.
4. Public Hearing.
4.1 Wastewater Master Plan.
A. Presentation by AE2S Engineer Scott Schaefer.
B. Mayor to open the Public Hearing,
C. Close the Public Hearing,
D. Approve Resolution 2018-06.
AE2S Engineer Scott Schaefer presented the Wastewater Master Plan. CM Darkenwald reiterated that we
are holding this public hearing to be eligible for the Clean Water Revolving Fund consideration. Mr.
Schaefer said correct which could result in some savings to the City which is why going through this
process is worthwhile. Mayor Stockamp opened the Public Hearing at 7:23 PM. Hearing no public
comments Mayor Stockamp closed the Public Hearing at 7:24 PM. CM Heidner stated the reason we did
this plan is make sure we have enough land at the current two treatment plants to meet the cities needs
when the city gets fully built out and it appears we do.
Page 1 of 4
CM Darkenwald motioned to approve Resolution 2018-06 adopting the Otsego Wastewater
Master Plan. Seconded by CM Warehime. All in favor. Motion carried.
4.2 Lot 8, Block 1 Norin Landing, Vacation of Existing Drainage and Utility Easement.
A. Comments by City Planner.
B. Mayor to open the Public Hearing.
C. Close the Public Hearing,
D. Approve Resolution 2018-07.
City Planner Licht presented the staff report. To accommodate the proposed single family dwelling, the
builder has been working with the City Engineer on vacation of a portion of the drainage and utility
easement within the rear yard. CM Warehime asked for clarification if this easement is just specific to
this property. City Planner Licht said yes. Mayor Stockamp opened the Public Hearing at 7:26 PM.
Hearing no public comments Mayor Stockamp closed the Public Hearing at 7:27 PM.
CM Warehime motioned to adopt Resolution 2018-07 vacating existing drainage and utility
easement within Lot 8, Block 1 Norin Landing. Seconded by CM Tanner. All in favor. Motion
carried.
4.3 Lot 1, Block 4, Wilson Preserve, Vacation of Existing Drainage and Utility Easement.
A. Comments by City Planner.
B. Mayor to open the Public Hearing.
C. Close the Public Hearing.
D. Approve Resolution 2018-08.
City Planner Licht presented the staff report. Mayor Stockamp opened the Public Hearing at 7:34 PM.
Hearing no public comment Mayor Stockamp closed the Public Hearing at 7:34 PM.
CM Darkenwald motioned to adopt Resolution 2018-08 vacating existing drainage and
utility easement within Lot 4, Block 1 Wilson Preserve. Seconded by CM Heidner. All in
favor. Motion carried.
5. Public Works.
5.1 Approve Feasibility Stuff for Mississippi Shores Street Renewal and Set Public Hearing.
City Engineer Wagner presented the feasibility report. CM Warehime said in the past there has been
issues with radius corners at other locations within the city; and asked if this will this be addressed here.
City Engineer Wagner explained the steps and said yes that will be looked at with this project.
CM Darkenwald motioned to approve Resolution 2018-09 receiving report on the
improvement of streets within Mississippi Shores 1St Addition through the 8t" Addition and a
portion of Antelope Park and calling a Public Hearing for property owners to be presented
project scope and possible assessment costs. Seconded by CM Tanner. All in favor. Motion
carried.
5.2 Approve Riverbend North Escrow Agreement.
CM Darkenwald said he will be abstaining from this item. City Engineer Wagner presented the staff
report. City Attorney MacArthur has drafted the attached agreement for the developer to reimburse all
costs related to completion of the traffic study. City staff has requested the developer provide a $10,000
escrow prior to authorization for the traffic study to begin.
CM Heidner motioned to approve an escrow agreement between the City of Otsego and
Otsego Apartments, LLC for reimbursement of a traffic study of CSAR 42 to be undertaken
by SRF, Inc. at the direction of Wright County and the City. Seconded by CM Tanner. Motion
carried 4-0. CM Darkenwald abstained.
6. Administration.
6 1 Approve January 8 2018 Special Meeting Minutes.
21 Page
1/22/18
CM Darkenwald was not present at the January 8 special meeting and said he will be abstaining from
this item.
CM Heidner motioned to approve as written. Seconded by CM Tanner. Motion carried 4-0.
CM Darkenwald abstained.
6.2 Receive Fire Study Proposals.
City Administrator/Finance Director Flaherty said City staff is looking for direction on how to prepare for
the special meeting on February 12 where the City Council will review the RFPs received for the fire
study. After discussion the City Council concurred they would review the RFP they received and bring
their top three candidates. City Administrator/Finance Director Flaherty also stated he would be sending
in the grant application that is due by January 31.
6.3 Set City Administrator Review.
City Administrator/Finance Director Flaherty said the employment agreement for the City Administrator
outlines a review on a semi-annual basis for the first two years. He further stated that if the city Council
agrees he would be agreeable to defer to the annual review in August. The City Council concurred.
6.4 Resolution 2018-10 Sporting the use of Corridors of Commerce funding to expand Interstate
94 between St. Michael and Albertville.
City Administrator/Finance Director Flaherty presented the staff report.
CM Heidner motioned to approve Resolution 2018-10 supporting the use of Corridors of
Commerce funding to expand Interstate 94 between St. Michael and Albertville. Seconded
by Mayor Stockamp. All in favor. Motion carried.
7. City Council Reports and Updates.
CM Heidner stated Albertville just approved turning over 70th Street. City Engineer Wagner said yes that
is correct and confirmed the City of Otsego did the same approximately a month ago.
CM Warehime distributed to the City Council the quarterly meeting minutes of the Albertville Fire
Department. CM Warehime further discussed the Standard Operating Procedures (SOP) of the
department and noted that he can provide if other Council members are interested.
8. Staff Reports and Updates.
City Administrator/Finance Director Flaherty gave an update on the last WCAT Board meeting he
attended. He also said the WCAT JPA amendment the City Council recently approved is again being
revised and will be brought back to a future meeting for Council approval. He also reminded the City
Council of the Corridor Coalition I-94 Legislative breakfast to be held on February 16 at 8 am in Rogers.
City Engineer.Wagner said that Wright County did a speed study on CSAH 38. Posted speeds will range
between 50-55 mph and that the County will be posting the new signage soon.
Mayor Stockamp called for a short recess at 8:18 PM. The meeting continued at 8:27 PM.
9 Closed Session; This Portion of the Meeting to be Closed in Accordance with Minnesota Statute
13D.05, Subdivision 3 c 3 to Develop or Consider Offers for the Purchase of Real Property.
Mayor Stockamp stated this portion of the meeting will be closed in accordance with MN Statute 13D.05,
Subdivision 3, c, 3 to develop or consider offers for the purchase of real property. City Attorney
MacArthur joined the meeting via conference call.
31 Page
1/22/18
CM Darkenwald motioned to close the regular meeting to a closed session at 8:27 PM.
Seconded by CM Warehime. All in favor. Motion carried.
CM Darkenwald motioned to adjourn the closed session at 8:47 PM. Seconded by CM
Warehime. All in favor. Motion carried.
CM Darkenwald motioned to reopen the regular meeting at 8:47 Seconded by CM
Warehime. All in favor. Motion carried.
CM Darkenwald motioned to retain law firm of Campbell Knutson regarding eminent domain
proceedings related to MacIver and 85th Street City project. Seconded CM Warehime. All in
favor. Motion carried
10. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion
carried. Adjourned at 8:48 PM.
ATTEST:
Tam! Loff, City Clerk
Mayor Jessica Stockamp
41 Page
1/22/18