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01-22-18 City Council MinutesOTSEGO CITY COUNCIL MEETING OTSEGO PRAIRIE CENTER JANUARY 22, 2018 7:00 PM Call to Order. Mayor Stockamp called the meeting to order at 7:09 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner, Tom Darkenwald and Jason Warehime. Staff: Adam Flaherty, City Administrator/Finance Director; Daniel Licht, City Planner; Ron Wagner, City Engineer; and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Keith Knutson, 6630 Odean Avenue, said that the City workers are plowing too close to his property and that his paper box was hit. He also stated that the lawn has been torn up in the past. Mr. Knutson was directed to talk to Street Operations Manager Kevin Lamson who was present. 2. Consider Agenda Approval. City Administrator Flaherty requested to add Item 6.4 and City Clerk Loff requested to add Item 3.8. CM Heidner motioned to approve as amended. Seconded by CM Tanner. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items), 3.1 Approve Claims List. 3.2 Approve City Council Meeting Minutes. A. January 8, 2018 Meeting. 3.3 Approve Resolution 2018-05 Declaring Certain City Property Surplus Property and Authorizing Sale. 3.4 Approve Agreement Delegating Federal Contracts through MnDot. 3.5 Approve Submission of 2018 Pay Equity Compliance Report. 3.6 Motion to Call Board of Appeal & Equalization Meeting on April 23, 2018 at 5:30 PM. 3.7 Approve Highway Easement for the CSAH 38 Reconstruction Project. 3.8 Motion to call Work sessions on February 9 and 10, 2018 for Strategic Planning_ CM Heidner motioned to approve. Seconded by CM Tanner. All in favor. Motion carried. 4. Public Hearing. 4.1 Wastewater Master Plan. A. Presentation by AE2S Engineer Scott Schaefer. B. Mayor to open the Public Hearing. C. Close the Public Hearing. D. Approve Resolution 2018-06. AE2S Engineer Scott Schaefer presented the Wastewater Master Plan. CM Darkenwald reiterated that we are holding this public hearing to be eligible for the Clean Water Revolving Fund consideration. Mr. Schaefer said correct which could result in some savings to the City which is why going through this process is worthwhile. Mayor Stockamp opened the Public Hearing at 7:23 PM. Hearing no public comments Mayor Stockamp closed the Public Hearing at 7:24 PM. CM Heidner stated the reason we did this plan is make sure we have enough land at the current two treatment plants to meet the cities needs when the city gets fully built out and it appears we do. Page 1 of 4 CM Darkenwald motioned to approve Resolution 2018-06 adopting the Otsego Wastewater Master Plan. Seconded by CM Warehime. All in favor. Motion carried. 4.2 Lot 8 Block 1, Norin Landing Vacation of Existing Drainage and Utility Easement. A. Comments by City Planner. B. Mayor to open the Public Hearing. C. Close the Public Hearing. D. Approve Resolution 2018-07. City Planner Licht presented the staff report. To accommodate the proposed single family dwelling, the builder has been working with the City Engineer on vacation of a portion of the drainage and utility easement within the rear yard. CM Warehime asked for clarification if this easement is just specific to this property. City Planner Licht said yes. Mayor Stockamp opened the Public Hearing at 7:26 PM. Hearing no public comments Mayor Stockamp closed the Public Hearing at 7:27 PM. CM Warehime motioned to adopt Resolution 2018-07 vacating existing drainage and utility easement within Lot 8, Block 1 Norin Landing. Seconded by CM Tanner. All in favor. Motion carried. 4.3 Lot 1, Block 4, Wilson Preserve; Vacation of Existinq Drainaqe and Utility Easement. A. Comments by City Planner. B. Mayor to open the Public Hearing. C. Close the Public Hearing, D. Approve Resolution 2018-08. City Planner Licht presented the staff report. Mayor Stockamp opened the Public Hearing at 7:34 PM. Hearing no public comment Mayor Stockamp closed the Public Hearing at 7:34 PM. CM Darkenwald motioned to adopt Resolution 2018-08 vacating existing drainage and utility easement within Lot 4, Block 1 Wilson Preserve. Seconded by CM Heidner. All in favor. Motion carried. 5. Public Works. 5.1 Approve Feasibility Study for Mississippi Shores Street Renewal and Set Public Hearing. City Engineer Wagner presented the feasibility report. CM Warehime said in the past there has been issues with radius corners at other locations within the city; and asked if this will this be addressed here. City Engineer Wagner explained the steps and said yes that will be looked at with this project. CM Darkenwald motioned to approve Resolution 2018-09 receiving report on the improvement of streets within Mississippi Shores 15t Addition through the 8t" Addition and a portion of Antelope Park and calling a Public Hearing for property owners to be presented project scope and possible assessment costs. Seconded by CM Tanner. All in favor. Motion carried. 5.2 Approve Riverbend North Escrow Agreement. CM Darkenwald said he will be abstaining from this item. City Engineer Wagner presented the staff report. City Attorney MacArthur has drafted the attached agreement for the developer to reimburse all costs related to completion of the traffic study. City staff has requested the developer provide a $10,000 escrow prior to authorization for the traffic study to begin. CM Heidner motioned to approve an escrow agreement between the City of Otsego and Otsego Apartments, LLC for reimbursement of a traffic study of CSAH 42 to be undertaken by SRP, Inc. at the direction of Wright County and the City. Seconded by CM Tanner. Motion carried 4-0. CM Darkenwald abstained. 6. Administration. 6.1 Approve January 8, 2018 Special Meeting Minutes. 2 1 P a g e 1/22/18 CM Darkenwald was not present at the January 8 special meeting and said he will be abstaining from this item. CM Heidner motioned to approve as written. Seconded by CM Tanner. Motion carried 4-0. CM Darkenwald abstained. 6.2 Receive Fire Study Proposals. City Administrator/Finance Director Flaherty said City staff is looking for direction on how to prepare for the special meeting on February 12 where the City Council will review the RFP's received for the fire study. After discussion the City Council concurred they would review the RFP they received and bring their top three candidates. City Administrator/Finance Director Flaherty also stated he would be sending in the grant application that is due by January 31. 6.3 Set City Administrator Review. City Administrator/Finance Director Flaherty said the employment agreement for the City Administrator outlines a review on a semi-annual basis for the first two years. He further stated that if the city Council agrees he would be agreeable to defer to the annual review in August. The City Council concurred. 6A Resolution 2018-10 Supporting the use of Corridors of Commerce fundingto o expand Interstate 94 between St. Michael and Albertville. City Administrator/Finance Director Flaherty presented the staff report. CM Heidner motioned to approve Resolution 2018-10 supporting the use of Corridors of Commerce funding to expand Interstate 94 between St. Michael and Albertville. Seconded by Mayor Stockamp. All in favor. Motion carried. 7. City Council Reports and Updates. CM Heidner stated Albertville just approved turning over 70th Street. City Engineer Wagner said yes that is correct and confirmed the City of Otsego did the same approximately a month ago. CM Warehime distributed to the City Council the quarterly meeting minutes of the Albertville Fire Department. CM Warehime further discussed the Standard Operating Procedures (SOP) of the department and noted that he can provide if other Council members are interested. S. Staff Reports and Updates. City Administrator/Finance Director Flaherty gave an update on the last WCAT Board meeting he attended. He also said the WCAT JPA amendment the City Council recently approved is again being revised and will be brought back to a future meeting for Council approval. He also reminded the City Council of the Corridor Coalition I-94 Legislative breakfast to be held on February 16 at 8 am in Rogers. City Engineer.Wagner said that Wright County did a speed study on CSAH 38. Posted speeds will range between 50-55 mph and that the County will be posting the new signage soon. Mayor Stockamp called for a short recess at 8:18 PM. The meeting continued at 8:27 PM. 9. Closed Session; This Portion of the Meeting to be Closed in Accordance with Minnesota Statute 13D.05, Subdivision 3 c, 3 to Develop or Consider Offers for the Purchase of Real Property. Mayor Stockamp stated this portion of the meeting will be closed in accordance with MN Statute 13D.05, Subdivision 3, c, 3 to develop or consider offers for the purchase of real property. City Attorney MacArthur joined the meeting via conference call. 3 1 P a g e 1/22/18 CM Darkenwald motioned to close the regular meeting to a closed session at 8:27 PM. Seconded by CM Warehime. All in favor. Motion carried. CM Darkenwald motioned to adjourn the closed session at 8:47 PM. Seconded by CM Warehime. All in favor. Motion carried. CM Darkenwald motioned to reopen the regular meeting at 8:47 Seconded by CM Warehime. All in favor. Motion carried. CM Darkenwald motioned to retain law firm of Campbell Knutson regarding eminent domain proceedings related to MacIver and 85t" Street City project. Seconded CM Warehime. All in favor. Motion carried 10. Adjourn. CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion carried. Adjourned at 8:48 PM. Mayor Jessica Stockamp ' ATTEST: Al Tam! Loff, City Clerk 4 1 P a g e 1/22/18