ITEM 3.2C SCC 2.12.2018 MinutesITEM 3.2C
OTSEGO CITY COUNCIL SPECIAL MEETING
OTSEGO PRAIRIE CENTER
FEBRUARY 12, 2018
*7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 9:34 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime, Corey
Tanner and Tom Darkenwald. Staff: Adam Flaherty, City Administrator/Finance Director and
Tami Loff, City Clerk.
1. 2018 Street Project.
City Administrator/Finance Director Flaherty reviewed financing projections for the 2018 street
projects.
Flaherty reviewed two possible scenarios for the Kadler Avenue improvement project. The City
Council concurred with the recommendation that if the City received DEED grant funding, the
consideration of tax increment financing would cease. If the City was not awarded DEED grant
funding, the financing would be reviewed again prior to moving forward with the project.
Flaherty reviewed estimated property tax levies and special assessment levies for the Mississippi
Shores street renewal project.
The City Council concurred with staff continuing to proceed on issuing bonds for both projects.
2. Fire Study Proposal Evaluation.
The City Council received the eight proposals at the January 22, 2018 Council meeting and
agreed to review and bring back each of their top three top picks. Mayor Stockamp, CM Heidner
and CM Tanner all voiced that Five Bugles was their number one choice. They all stated
reasoning was due to cost, and the fact that Five Bugles has already worked in Elk River and
are familiar with the area. CM Tanner also stated he likes that they are local. CM Warehime
voiced that CityGate Associates was his number one choice stating that their proposal achieved
all aspects of the RFP. The Council further discussed attributes of each of the proposals and
how each proposal fit the requirements of the RFP. City Administrator/Finance Director Flaherty
reminded the Council that the City has a pending grant application with the State Fire Marshal.
Flaherty asked whether receiving the grant funding would impact the decision from each
Council Member. All Council members agreed that grant funding could impact their final
decision. After discussion the City Council concurred to focus on the proposals from CityGate
Associates, Five Bugles, Beacon and Fitch. CM Warehime stated he would like the cities services
providers to look at the four proposals. He also stated he would have liked the Public Safety
Commission to look at them; but noted that the timeline for that would not be feasible. Further
discussion determined that review of the proposals would remain at the City Council level only.
The City Council concurred to wait to make a decision until it's determined if the City will
receive the grant.
3. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor.
Motion carried. The meeting adjourned at 10:26 PM.
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ITEM 3.2C
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp
*Scheduled to directly following the 7:00 pm City Council meeting.
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2/12/18