ITEM 5.3 Wright County AgreementMOW"
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MINNESOTA C7
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Public Works
City Administrator Flaherty
February 26, 2018
PRESENTER(s)
REVIEWED BY:
ITEM #:
City Engineer Wagner
City Administrator Flaherty
City Attorney MacArthur
5.3
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council approve the Funding Participation and Construction
Agreement between the City and Wright County.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
1S A PUBLIC HEARING REQUIRED?
Yes
No
BACKGROUND/J USTI FICATION:
Wright County is actively preparing to make improvements to County State Aid Highway (CSAH) 38 from
Odean Avenue to Quaday Avenue. The improvement project includes: roadways, shoulders, a roundabout,
trail construction, drainage, and other miscellaneous improvements.
The cost participation and allocation between the County and City are consistent with the Cost
Participation Policy adopted by the County in 2014. The County has been awarded $2,164,965 of Federal
funding for this project, which will also be allocated between the County and City according to the policy.
The costs being allocated to the City primarily are storm water drainage infrastructure, with trail
construction, street construction and signalization being other primary costs. The most recent estimates
from the County, indicate the cost share assigned to the City being approximately $667 thousand. For
reference, the total project costs are approximately $5.5 million.
City Attorney MacArthur and City Engineer Wagner have reviewed this agreement, with no comments.
SUPPORTING DOCUMENTS ATTACHED:
• Funding Participation and Construction Agreement
• Cost Participation Policy
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to approve the Funding Participation and Construction Agreement between Wright County and the
City of Otsego.
BUDGET INFORMATION
FUNDING: -BUDGETED:
Fund #414—Capital Improvements Revolving Yes
AGREEMENT NO. 17-52
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WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
FUNDING PARTICIPATION AND CONSTRUCTION AGREEMENT
BETWEEN
THE COUNTY OF WRIGHT
and
THE CITY OF OTSEGO
For
CONSTRUCTION OF IMPROVEMENTS FOR:
County State Aid Highway (CSAH) 38 — (locally known as 70th Street NE)
SP 086-638-006
GRADING & BASE, SURFACING, ROUNDABOUT, TRAFFIC SIGNAL,
& BIKE TRAIUPATHWAY IMPROVEMENTS
February 20, 2018
COOPERATIVE AGREEMENT
THIS AGREEMENT, made and entered into by and between the County of Wright, Minnesota, acting by
and through its County Board of Commissioners hereinafter referred to as the "County" and the City of Otsego,
Minnesota, acting by and through its City Council, hereinafter referred to as the "City".
WITNESSETH;
WHEREAS, plans and specifications will be prepared by the County for the improvement of County State
Aid Highway (CSAR) 38, known locally as 70th Street NE, from approximately Odean Avenue to Quaday Avenue, and
said construction plans are designated as CSAH 38 Improvements, and the length of the improvement is
approximately 1.59 miles, and
WHEREAS, the City of Otsego supported the County in its application for federal funding for this project.
The application for federal funds was successful and there is $2,164,965 in federal funds identified in the STIP (State
Transportation Improvement Program).
WHEREAS, the improvements are consistent with the Wright County Northeast Sub -Area Transportation
Plan and the County's Cost Participation Policy, dated May 2014 will govern the cost participation between the City
and County for the project, and
WHEREAS, The proposed improvements indicated above will be included in one (1) contract to be
administered by the County and will consist of, but is not limited to, grading & base construction, roundabout
construction, bituminous surfacing, bike trail/pathway construction, storm sewer/drainage improvements, and other
miscellaneous improvements within the corporate limits of Otsego, and
NOW THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD THAT:
Article 1
The County shall construct or cause to be constructed an improvement project including, roadway,
roundabout, bike trail/pathway, drainage, and other miscellaneous improvements upon or along CSAH 38 (701h Street
NE) within the City limits in accordance with the approved plans and specifications as prepared by the County, and
as approved by the MnDOT State Aid Office, and on file at the office of the County Engineer.
Article 2
It is agreed that upon completion of and acceptance of the work as to quantity and quality by the County, the
County Engineer shall determine the actual amount that the County will invoice the City in accordance with the
following funding participation schedule:
1. CSAH 38 (70th Street NE) Construction Costs:
The cost participation is consistent with the Cost Participation Policy adopted by the County Board on May
6, 2014, and shown in the Appendix of this Agreement. The County will acquire necessary right-of-way for this
project,
2. Storm Sewer Costs:
Itis agreed that upon completion of the project, the City will own/maintain the storm sewer system and
storm water ponds along CSAH 38 which includes meeting the MS4 requirements of MPCA. This
ownership/maintenance shall not commit the City to replacing or relocating any portion of said storm sewer made
necessary as a result of a future reconstruction of CSAH 38. Funding for the storm sewer system & ponding will be
split between the City and County at 50% each.
2
3. Bituminous Trail/Pedestrian Pathway:
The County will acquire the necessary right-of-way for the construction of this project, including any
additional right-of-way for the trail, if needed. The City will reimburse the County all right-of-way costs associated
with the trail. This includes, but is not limited to permanent easement, temporary easement, damages due to loss of
trees/shrubs, legal fees, etc.
4. Federal funding:
The City and County will both benefit from the federal funding (anticipated to be $2,164,965) on this project.
Federal funds will be applied to the city federally eligible items on a proportional basis to the county eligible items,
thereby reducing both city and county local costs. Items in the Cost Participation Policy identified as 100% City cost
will not be included in the eligible items (example: trail, etc).
Engineering Costs:
The County will provide engineering services (with staff and/or consultants) for design, construction administration and
inspection of this project. The County will not participate in any engineering costs incurred by the City that are
necessary for the City to assess their portion of the project costs (Feasibility Studies, hearings, legal expenses, etc.).
The City will reimburse the County forengineering services for the City's portion of the project based upon the following
table. The final reimbursement will be computed using the appropriate % below times the City's portion only of the
contract construction cost,
From
$ 0 thru $50,000
up to 18%
of City's Portion
Over
50,000 thru 100,000
up to 16%
of City's Portion
Over
100,000 thru 250,000
up to 13%
of City's Portion
Over
250,000 thru 500,000
up to 11%
of City's Portion
Over
500,000 thru Indefinite
up to 10%
of City's Portion
The County shall prepare a preliminary estimate of construction cost for the project. The preliminary cost
estimate shall identify both the City's share and County's share of cost for the project based upon this funding
agreement. This preliminary construction cost estimate shall be attached to this funding agreement.
It is intended that the work outlined above in Article Two is to be done by a contractor on a unit price basis
through a contract duly let by the County, At such time as the County awards a contract, the County will prepare a
new estimate of the City's share of the construction cost based on the unit prices bid by the County's contractor. A
copy of such revised cost estimate will be forwarded to the City.
Article 4
The County shall be responsible for all field inspection of materials (Including required testing at intervals
outlined in the latest MnDOT State Aid for Local Transportation Materials Control Schedule, which is included in the
project proposal), quantities, and contractor performance (Including submittal of Change in Construction Status
forms, and all other required forms, to be submitted to the MnDOT District 3 State Aid Engineer, with copies to the
County) for the road improvement project, Weekly Construction Diary forms should be submitted to the County,
Testing for highway construction items will be paid for by the County and testing for utility improvement (and the trail)
will be paid for by the City.
Article 5
The County shall bill the City (95% of the county's cost share) after the contracts are signed by the County
and at the final completion of the project (the remaining city cost share). The City shall reimburse the County within 45
days of receipt of the invoice from the County.
Upon signing the contract by the County, a copy of the bid schedule breakdown of the City's portion of the
project shall be forwarded to the City. Upon 100% completion of the work, the County shall forward to the City a
copy of a cost breakdown identifying the City's cost participation, based on this agreement.
Article 6
The City shall take ownership of the trail/bikepath and be responsible for all associated maintenance and
future repairs of the trail/bikepath. The City is required to fill out a RM Permit for the trail/pathway within the CSAH
38 right-of-way, The County will waive the permit fee since the construction will be in conjunction with this project.
Article 7
The City shall be responsible for providing an adequate electrical power supply to the service pad or
pole, and upon completion of the of the traffic control signals, shall provide the necessary electrical energy for
the operation of the traffic control signals, and any electrical energy for street lights. In addition, the City shall
be responsible for at its cost and expense to (1) relamp the traffic control signals; and (2) clean and paint the
traffic control signals and cabinets; (3) provide, at it's costs and expense, the maintenance on luminaries; and
(4) maintain and operate the EVP System. (Emitter units may be installed and used only on vehicles
responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 and 169.03.)
Article 8
The City shall indemnify, save and hold harmless the County and all of its agents and employees of any
form against any and all claims, demands, actions or causes of action of whatever nature or character arising out of
or by reason of the execution or performance of the work provided for herein to be performed by the City. The
County shall indemnify, save and hold harmless the City and all of its agents and employees of any form against any
and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of
the execution of performance of the work provided for herein to be performed by the County.
Article 9
It is further agreed that any and all full-time employees of the County and all other employees of the County
engaged in the performance by any work or services required or provided for herein to be performed by the County
shall be considered employees of the County only and not of the City and that any and all claims that may or might
arise under Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged
and any and all claims made by any third parties as a consequence of any act or omission on the part of said County
employees while so engaged on any of the work or services provided to be rendered herein shall be the sole
obligation and responsibility of the County.
It is further agreed that any and all full-time employees of the City and all other employees of the City
engaged in the performance by any work or services required or provided for herein to be performed by the City shall
be considered employees of the City only and not of the County and that any and all claims that may or might arise
11
under Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and
any and all claims made by any third parties as a consequence of any act or omission on the part of said City
employees which so engaged on any of the work or services provided to be rendered herein shall be the sole
obligation and responsibility of the City.
Article 10
Before this agreement shall become binding and effective it shall be approved by the City Council of Otsego
and it shall also be approved by the County Board and such other officers as law may provide.
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers
and caused their respective seals to be hereunto affixed.
COUNTY OF WRIGHT
Recommended for Approval:
County Engineer
APPROVED:
Chair, County Board
County Coordinator
County Attorney
Date
CITY OF OTSEGO
Recommended for Approval:
City Engineer, Otsego
APPROVED:
Mayor, City of Otsego
City Attorney, City of Otsego
City Clerk, City of Otsego
Date
Appendix to Agreement 17-52
• Preliminary County— City Cost Share Split
• County Cost Participation Policy for Highway Construction
Projects, May 12, 2014
SP 086-638-006 SRF 9-7-17 Estimate
Preliminary County -City Cost Split
CONSTRUCTION
County share $ 3,783,442.00
City share $ 1,089,003.00
Project Construction Total = $ 4,872,445.00 Fed Funds Available $ 2,164,965.00
City Ineligible Items
Trail $ 121,305.00
Ped Ramps $ 15,000.00
subtotal $ 136,305.00
10% contingencey $ 13,630.50
subTotal Ineligible= $ 149,935.50
subTotal City Costs (w/10% contingency) $ 910,253.30
% Ineligible 16.5%
Misc. Costs from Estimate (w/10% contingency) $ 155,100.00
16.5% of Miscellaneous Costs $ 25,547.83
Total Ineligible (w/equivelent share of Misc est.) $ 175,483.33
$1,029,003 - $175,483.33= $ 913,519.67
Project Items Elible for Federal Funds $ 4,696,961.67
City Share of Federal Funds 19.4%
County Share of Federal Funds 80.6%
City Federal Funds $ 421,067.54 City non -Fed. $ 667,935.46
County Federal Funds $ 1,743,897.46 County non -Fed. $ 2,039,544.54
RIGHT OF WAY
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WRIGHT COUNTY
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DEPARTMENT OF HIGHWAYS
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Wright County .Public Works Building
1901 Highway 25 North
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Buffalo, MN 55313
Jct, T.H. 25 and C.R. 138
Telephone: (763) 682.7383
FAX. (763) 682-7313
TO: Wright County Cities and Townships
FROM: Virgil Hawkins, County Engineer ,
DATE: May 12, 2014
VIRGIL HAWKING, P.E.
Highway Engineer
CHAD HAUSMANN, P.E.
Assistant Highway Engineer
STEVE MEYER
Maintenance
Superintendent
MARK JOHNSON
Right -of -Way Agent
SUBJECT: Amended Cost Participation Policy for Highway Construction Projects
The Wright County Board of Commissioners, at its May 6t', 2014 meeting, unanimously
voted to adopt a new Cost Sharing Policy for Highway Construction Projects in Wright
County.
Please find enclosed a copy of the following:
Copy of Executive Summary of the Cost Participation Policy Update
• Resolution 14-18, dated May 6, 2014
Copy of Amended Cost Participation Policy, as adopted
Please direct any questions you have regarding this policy either to me or Chad
Hausmann, Assistant County Engineer.
Enclosures
cc: County Commissioners
Lee Kelly, County Coordinator
Brian Asleson, Deputy County Attorney
Chad Hausmann, Assistant County Engineer
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WRIGHT COUNTY
High G.�Ne ,rP.E.
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DEPARTMENT OF HIGHWAYS
(763) 682-7388
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CHAD D. HA'USMANN, P.E.
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Assistant Highway Engineer
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01901
Wright County Public Works Building
Highway 25 North
(763) 682-7387
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Buffalo, MN 56313
MARK A. JOHNSON
7866
Right -of -Way Agent
Jct. T.H. 25 and C.R. 138
(763) 682-7386
Telephone: (763) 682-7383
FAX: (763) 682-7313
HIGHWAY COST PARTICIPATION POLICY UPDATE
Executive Summary
Goals
1. Update existing cost participation policy (adopted March 1993) to include conventional
projects (projects in the County 5 -Year CIP) and development -driven projects (projects
not in the 5 -Year CIP). Development -driven projects are not addressed in the 1993
policy.
2. Update policy to include missing elements like roundabouts, electric/specialty signs,
trails, landscaping, aesthetic treatments, pedestrian ramps (ADA), and any other items
that are identified through this participative update process.
Objectives (recognizing that all projects are not the same)
1. Ensure an equitable and consistent approach for all projects regardless of location.
2. Remove uncertainty so that cities and developers understand county expectations
related to cost share for improvements on county highways needed to accommodate
development.
3. Update past practices by comparing 1993 policy, other counties' current policies, and by
receiving input from cities and townships.
Background Study
The Transportation Committee of the Whole, at the May 21, 2013 meeting, directed the county
engineer to compile a summary of Wright County's Cost Participation Policy, dated 1993
(including comparisons to several surrounding counties and past practices of Wright County).
The county engineer was directed to send this information to all cities and townships in Wright
County to solicit input for future discussion about an update to the policy. Two notices were
sent to all of the cities and townships, dated July 12, 2013 and August 22, 2013. The county
engineer was also invited to attend and met with the city administrators group on August 22,
2013 to discuss the county's desire to update this policy, to seek input to make the new policy
more equitable, and to include items that the current policy does not address.
The county engineer received input from 10 cities and three townships for updating the Cost
Participation Policy.
The County Board, at its January 7, 2014 Board Meeting, scheduled a public meeting date of
Wednesday, February 12, 2014 at 3:30 pm to receive public input from all cities and townships
for the proposed updated cost participation policy:
Page 1 of 2 2014 Cost Share Policy — Executive Summary
Proposed Cost Share Policy Summary
The proposed cost share policy contains two tables, which are attached to this summary, one
for conventional projects (CIP) and one for development -driven projects (Non-CIP).
1, Conventional projects are projects programmed in the County 5 -Year Capital
Improvement Plan (CIP). These are typically projects that have been planned for some
time and involve improvements to county roads to mitigate safety or improve traffic
capacity. They can have regional significance, often receive grants, and are either
already budgeted or budgeted contingent on receiving grants.
a. The table and accompanying notes for conventional projects (CIP) are a change
from the existing (1993) policy that did not differentiate between conventional
projects and development -driven projects.
b. Changes to the 1993 policy include; addition of roundabouts, intersection
lighting, pedestrian underpassesloverpasses, aesthetic treatments, highway
signs, electronic/dynamic signs, and noise walls. A revision to the trail cost
share includes a reference to the Wright County Trail & Bikeway Plan.
2. Development -driven projects are projects that are not programmed in the County 5 -Year
CIP. These projects, which impact our highway system by triggering improvements, are
typically required to accommodate imminent development or to stimulate development.
County funding has not been identified for these projects in the current budget or CIP.
They often require special funding or require previously programmed CIP projects to be
delayed (if the county were to participate).
a. The table and accompanying notes for development -driven projects (non-CIP) is
a new policy. The municipality is responsible for all of the cost of county road
improvements required for these non-CIP projects, unless an agreement is
reached between the county and municipality for funding.
Maintenance
The final section of the proposed cost share policy outlines maintenance responsibilities for
projects constructed under the policy_ This is a new addition to the Cost Participation Policy, as
the 1993 policy did not address this at all. This policy includes some past practices, like storm
sewer maintenance by municipalities, and adds language for the new items like roundabouts,
signs, lighting, noise walls, etc.
Conclusion
The proposed policy meets the defined goals and objectives and is an equitable and fair
approach to sharing in the cost of county highway projects with municipalities and townships.
The new proposed policy, as attached and adopted by the County Board on May 6, 2014 puts
Wright County in line with surrounding counties for cost participation with municipalities and
correlates to the majority of the changes as requested by the cities and townships that provided
input into this process.
Page 2 of 2 2014 Cost Share Policy — Executive Summary
BOARD OF COUNTY COMMISSIONERS
WRIGHT COUNTY, MINNESOTA
Date May 6, 2014 Resolution No. 14-18
Motion by Commissioner Potter Seconded by Commissioner Daleiden
WHEREAS, an established funding policy for construction projects on County State Aid Highways and County
Roads in Wright County provides for consistency and allows for better planning for both Wright County and other
local units of government involved in the improvement project;
AND WHEREAS, input was received by cities and townships at a public meeting that was held on February 12,
2014 to update the current funding policy (dated 3/23/93);
AND WHEREAS, the Wright County Board has subsequently discussed the updated policy at a Transportation
Committee meeting on April 1, 2014;
AND WHEREAS, an updated cost sharing policy provides for:
1. An equitable and consistent approach for all projects, regardless of location.
2. Ability of local units of government to provide input to improvement projects and to commit them,
financially, to some of the decisions that are made.
3. Ability of County to distribute its improvement funds to more projects in more communities.
4. Updates that include missing items from the previous policy (roundabouts, electric/specialty signs, trails,
landscaping, pedestrian ramps, etc.)
AND WHEREAS, the County Board has determined that the present policy needs some modifications.
NOW THEREFORE, BE IT HEREBY RESOLVED:
1. That the attached policy is hereby adopted.
2. That the attached policy supersedes the construction funding policy adopted by the Wright County Board on
March 23, 1993.
3. That the policy be implemented on all future projects and on all current projects in which a funding
agreement has not yet been approved by Wright County,
STATE OF MINNESOTA)
ss.
County of Wright
NO
HUSOM
SAWATZKE
DALEIDEN
POTTER
BORRELL
I, Sue. Vergin, duly appointed, qualified, and acting Clerk to the County Board for the County of Wright, State of
Minnesota, do hF;reby certify that I have compared the foregoing copy of a resolution or motion with the original minutes
of the proceedings of the Board of County Commissioners, Wright County, Minnesota, at their session held on the 6' day
of May, 2014 on file u) my office, and have found the same to be true and correct copy thereof,
Witness my hand and official seal at Buffalo, Minnesota, this 6"' day of May, 2014.
r
Su Vergin, Assistant Co y Coordinator
YES
HUSOM
X
SAWATZKE
X
DALEIDEN
X
POTTER
X
BORRELL
X
STATE OF MINNESOTA)
ss.
County of Wright
NO
HUSOM
SAWATZKE
DALEIDEN
POTTER
BORRELL
I, Sue. Vergin, duly appointed, qualified, and acting Clerk to the County Board for the County of Wright, State of
Minnesota, do hF;reby certify that I have compared the foregoing copy of a resolution or motion with the original minutes
of the proceedings of the Board of County Commissioners, Wright County, Minnesota, at their session held on the 6' day
of May, 2014 on file u) my office, and have found the same to be true and correct copy thereof,
Witness my hand and official seal at Buffalo, Minnesota, this 6"' day of May, 2014.
r
Su Vergin, Assistant Co y Coordinator
AMENDED COST PARTICIPATION POLICY
(This Policy Replaces the Policy dated March 23, 1993)
Applicable to Cooperative Highway Projects between Wright County and Municipalities.
Original Policy adopted by the Wright County Board of Commissioners on March 23, 1993.
Adopted by the Wright County Board of Commissioners on May 6, 2014.
A. Construction Cost Share — Conventional Project (Projects programmed in the County 5 -year CIP.)
Project Items
County Share
Municipality Share
Note
Right of Way
Based on Scope
Based on Scope
1
Retaining Walls/ Retaining Walls in Lieu of Right of Way
50%
50%
7
Clearing and Grubbing
100%
0%
Grading
100%
0%
2
Aggregate Base and Surfacing
100%
0%
3
Parking Lanes on 4 -Lane or 6 -Lane Highway
0%
100%
4
Storm Sewer System and Ponds/Treatment Basins %age of Contributing Flow °/nage of Contributing Flow 5
Culverts
100%
0%
Concrete Sidewalk and Pedestrian Ramps
0%
100%
6
Concrete Curb and Gutter
%age of Contributing Flow
%age of Contributing Flow
7
(up to 50% max)
(up to 50% max)
Concrete Median and Median Curb
100%
0%
8
Concrete Driveway Entrances (Apron)
100%
0%
9
Municipal Utility Adjustment or Construction
0%
100%
Roundabouts
By Leg
By Leg
10
Traffic Control Signal Systems
By Leg
By Leg
10
Rural Intersection Street Lighting
100%
0%
11
Decorative/Urban Street Lighting
0%
100%
12
Bridges
100%
0%
13
Trails & Bikeways Along County Highway
0%
100%
14
Trail/Bikeway Underpass/Overpass
0%
100%
14,15
Landscaping and Aesthetic Treatments
0%
100%
16
Mailbox Supports (Meeting Swing -Away Standards)
100%
0%
Highway Signs
Electronic/Specialty Signs
Noise Walls
Mobilization
Erosion Control
Traffic Control
Engineering Services
Other Items
100%
50%
By Negotiation
Pro -rated by const. share
Pro -rated by const. share
Pro -rated by const. share
Pro -rated by const, share
By Negotiation
0%
50% 17
By Negotiation 18
Pro -rated by const. share
Pro -rated by const, share
Pro -rated by const. share
Pro -rated by const. share
By Negotiation
Conventional Project Notes
1. Includes permanent and temporary easements needed for projects on the existing county highway system or newly
established or dedicated county highway system, Including the property needed for storm water treatment basins and wetland
mitigation sites. Municipalities are responsible to pay R/W needed for added amenities (parking lane on four -lane or six -lane
highways, sidewalk, trails, etc.)
2. Includes grading and removal items. Applies to county highways and work necessary to tie in existing public street
approaches. Enhancements to public streets approaches are the responsibility of the municipality, New public or private street
approaches are the responsibility of the municipality.
3. Applies to county highways and work necessary to tie in existing public street approaches. Enhancements to public streets
approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality.
4. Parking lane/shoulder on two-lane highways, per State Aid standards, will be 100% county cost. Includes grading, base, and
surfacing. Applies to county highways and work necessary to tie in existing public street approaches. Enhancements to public street
approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality,
5. Includes catch basins, manholes, storm sewer pipes, outlet structures, grit chambers, and water quality and rate control
ponds/basins. The county share is based on the ratio of contributing flow from the right of way to the total contributing flow. After
construction of storm sewer system on a county highway, It will be the responsibility of the municipality to maintain the system,
ponds/treatment basins.
6. Existing sidewalk/pedestrian ramps impacted by the highway construction will be replaced In kind by the county,
Municipality is responsible for ownership and maintenance of sidewalk,
7. Existing curb and gutter impacted by the highway construction will be replaced in kind by the county. Municipality is
responsible for ownership and maintenance of curb and gutter. County cost share will be by percentage of contributing flow, up to a
maximum of 50%.
8. The county pays for standard median design which is plain concrete. If a municipality requests decorative/landscaped
median, the municipality pays the additional cost above the cost of a standard median, Including future maintenance.
9. Concrete aprons are installed at locations determined by the county. Driveways beyond the apron are constructed in-kind.
10. Applies to new and replacement traffic signal systems/roundabouts. Includes all components that makeup a permanent
warranted traffic control signal system or roundabout, Including Emergency Vehicle Pre-emption (EVP) system (signal system), street
lighting, with steel poles and mast arms (signal system) installed at an intersection of a county highway and public roadway at an
approved location by the county. The county pays 0% of a signal system at a private access/road, The municipality pays 100% of the
furnishing and maintenance of electrical power to the traffic signal. The cost to modify, update or completely reconstruct the signal
system will be shared at the same percentage as the original installation.
11. Designed to light an intersection for traffic safety purposes. Locations will be determined by the county, and follow the
county's current Rural Street Lighting Policy (45 mph or greater).
12. Decorative type and/or corridor lighting along the highway.
13. Applies to bridges under the county's jurisdiction. Any special/added decorative treatments or amenities above State Aid
standards requested by municipalities will be 100% municipality cost, including any added R/W needed.
14. Applies to trails/bikeways constructed with county highway projects only. Stand alone trail/bikeway projects are handled
separately. Locations and descriptions of potential trails/bikeways are identified in the Wright County Trail & Bikeway Plan, dated July
19, 2011. Applies to all costs associated with trail, including but not limited to: grading, drainage, base, surfacing, pedestrian ramps,
wetland mitigation due to trail impacts, and additional right way needed for the trail. The county will only participate in funding
trails/bikeways in accordance with the Wright County Trail & Bikeway Plan, dated July 19, 2011 (which includes grants, matching grants,
local funding, and other non -highway funding sources).
15, Underpasses spanning 10 feet or more are considered bridges and will be added to the county bridge safety inspection
program. Municipalities owning/maintaining the bridges will be responsible for reimbursing the County for the safety inspection costs,
16. Landscaping and aesthetic items that do not serve a specific transportation use, such as streetscaping, median plantings,
decorative railing, and ornamental fencing, etc. All approved median plantings require irrigation.
17. Design/installation will be subject to approval of the county, and a separate agreement will be needed between the county
and municipality, on a case-by-case basis. Municipality requesting specialty/dynamic signing will be responsible for power costs,
Maintenance will be 50% each for county and municipality,
18, Additional costs for decorative noise walls will be the responsibility of the requesting agency.
CIP) B. Construction Cost Share — Development Driven Project (Projects not programmed in the County 5 -year
Project Items
County Share
Municipality Share
Note
Right of Way
0%
100%
1
Retaining Wall in Lieu of Right of Way
0%
100%
1
Clearing and Grubbing
0%
100%
1
Grading
0%
100%
1
Aggregate Base and Surfacing
0%
100%
1
Parking Lanes on 4 -Lane or 6 -Lane road
0%
100%
1
Storm Sewer and Ponds/Treatment Basins
0%
100%
1
Culverts
0%
100%
1
Concrete Sidewalk
0%
100%
1
Concrete Curb and Gutter and Pedestrian Ramps
0%
100%
1
Concrete Median and Median Curb
0%
100%
1
Concrete Driveway Entrances (Apron)
0%
100%
1
Municipal Utility Adjustment or Construction
0%
100%
1
Roundabouts
0%
100%
1
Traffic Signals
0%
100%
1
Intersection Lighting
0%
100%
1
Street Lighting
0%
100%
1
Bridges
0%
100%
1
Trails Along County Highway
0%
100%
1
Pedestrian Underpass/Overpass
0%
100%
1
Landscaping
0%
100%
1
Aesthetic Treatments
0%
100%
1
Highway Signs
0%
100%
1
Electronic/Specialty Signs
0%
100%
1
Noise Walls
0%
100%
1
Mobilization
0%
100%
1
Erosion Control
0%
100%
1
Traffic Control
0%
100%
1
Engineering Services
0%
100%
1
Other Items
0%
100%
1
Development Driven Project Note
1. Development Driven projects are projects that are not currently programmed in the county's 5 -Year
C.I.P., and due to the nature of the development(s), require improvements to the county highway system that
are necessary for safety/capacity/access due to imminent development or to stimulate development. Lacking
an agreement stating otherwise between the county and municipality, the county would participate in costs to
improvements to the county highway system that are necessary for safety/capacity/access due to a
development driven project as shown in Section B above. Access to the county highway system, due to
development, will be based on an Agreement/Access Permit between the county and municipality that spells out
the necessary improvements needed to the county highway system (based upon an independent traffic study, at
no cost to the county).
C, Maintenance - Maintenance of county highways constructed under this policy will be as
follows, unless specified differently in a separate maintenance agreement. This Maintenance
Policy will apply to both Conventional Projects and Development Driven Projects.
1. The county is responsible for maintenance of the county highway between curbs or between outside
edges of shoulders. This includes but is not limited to snow and ice control, patching, crack sealing, seal
coating, pavement rehabilitation, shouldering, pavement markings (excluding crosswalks) and sign replacement.
In addition, the county is responsible for routine maintenance outside the edge of shoulder and within the right
of way of a rural county highway. The county may enter into agreements with municipalities to perform
highway maintenance.
2. The municipality is responsible for maintenance of the boulevard, landscaped median, curb and gutter,
trees, shrubs, irrigation systems, sidewalk, pedestrian ramps, retaining walls, steps, aesthetic treatments, and
other urban appurtenances within the right-of-way of an urban county highway, The county is responsible for
standard concrete medians.
3. The county is responsible for maintenance of bridges and culverts on the county route.
4. The municipality is responsible for maintenance of its utilities and storm sewer systems, including
detention/treatment basins. Costs to replace elements of storm sewer systems will be shared at the same
percentage as the original installation.
5. The county is responsible for maintaining roundabouts on the county route with the exception of
island landscaping and aesthetic treatments, which are the responsibility of the municipality.
6. Unless stipulated by special agreement, the county will own and is responsible for maintaining traffic
signal systems (with the exception of the attached lighting) at county highway intersections with local public
roadways and private streets. The municipality is responsible for maintaining the signal lighting and the
electrical power to the signal system. The cost to modify, update, or completely reconstruct the signal system
will be shared at the same percentage as the original installation.
7. The maintenance responsibility for street lighting shall be in accordance with the current County Rural
Street Lighting Policy.
8. The municipality is responsible for the maintenance of decorative/corridor street lights,
9. The municipality is responsible for maintaining municipality owned trails/bikeways within the county
highway right of way. Costs for major rehabilitation or replacement will be shared at the same percentage as
the original installation, as governed by the Wright County Trail & Bikeway Plan,
10. The municipality is responsible for maintaining pedestrian underpasses and overpasses.
11. The municipality is responsible for maintaining marked crosswalks along county routes, in accordance
with the county's marked crosswalk policy.
12. The county is responsible for maintaining highway signs.
13. The county is responsible for maintaining electron ic/speclalty signs. The costs of maintenance will
be shared at the same percentage as the original installation.
14. Maintenance of noise walls is the responsibility of the agency paying for the initial installation.