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ITEM 5.3 Wright County AgreementMOW" 17 INS* F 0 t�Tezo MINNESOTA C7 DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Works City Administrator Flaherty February 26, 2018 PRESENTER(s) REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Flaherty City Attorney MacArthur 5.3 AGENDA ITEM DETAILS RECOMMENDATION: City staff is recommending that the City Council approve the Funding Participation and Construction Agreement between the City and Wright County. ARE YOU SEEKING APPROVAL OF A CONTRACT? 1S A PUBLIC HEARING REQUIRED? Yes No BACKGROUND/J USTI FICATION: Wright County is actively preparing to make improvements to County State Aid Highway (CSAH) 38 from Odean Avenue to Quaday Avenue. The improvement project includes: roadways, shoulders, a roundabout, trail construction, drainage, and other miscellaneous improvements. The cost participation and allocation between the County and City are consistent with the Cost Participation Policy adopted by the County in 2014. The County has been awarded $2,164,965 of Federal funding for this project, which will also be allocated between the County and City according to the policy. The costs being allocated to the City primarily are storm water drainage infrastructure, with trail construction, street construction and signalization being other primary costs. The most recent estimates from the County, indicate the cost share assigned to the City being approximately $667 thousand. For reference, the total project costs are approximately $5.5 million. City Attorney MacArthur and City Engineer Wagner have reviewed this agreement, with no comments. SUPPORTING DOCUMENTS ATTACHED: • Funding Participation and Construction Agreement • Cost Participation Policy POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES: Motion to approve the Funding Participation and Construction Agreement between Wright County and the City of Otsego. BUDGET INFORMATION FUNDING: -BUDGETED: Fund #414—Capital Improvements Revolving Yes AGREEMENT NO. 17-52 JO -Tv C't� v �2 q .Is Y0 d 71350 WRIGHT COUNTY DEPARTMENT OF HIGHWAYS FUNDING PARTICIPATION AND CONSTRUCTION AGREEMENT BETWEEN THE COUNTY OF WRIGHT and THE CITY OF OTSEGO For CONSTRUCTION OF IMPROVEMENTS FOR: County State Aid Highway (CSAH) 38 — (locally known as 70th Street NE) SP 086-638-006 GRADING & BASE, SURFACING, ROUNDABOUT, TRAFFIC SIGNAL, & BIKE TRAIUPATHWAY IMPROVEMENTS February 20, 2018 COOPERATIVE AGREEMENT THIS AGREEMENT, made and entered into by and between the County of Wright, Minnesota, acting by and through its County Board of Commissioners hereinafter referred to as the "County" and the City of Otsego, Minnesota, acting by and through its City Council, hereinafter referred to as the "City". WITNESSETH; WHEREAS, plans and specifications will be prepared by the County for the improvement of County State Aid Highway (CSAR) 38, known locally as 70th Street NE, from approximately Odean Avenue to Quaday Avenue, and said construction plans are designated as CSAH 38 Improvements, and the length of the improvement is approximately 1.59 miles, and WHEREAS, the City of Otsego supported the County in its application for federal funding for this project. The application for federal funds was successful and there is $2,164,965 in federal funds identified in the STIP (State Transportation Improvement Program). WHEREAS, the improvements are consistent with the Wright County Northeast Sub -Area Transportation Plan and the County's Cost Participation Policy, dated May 2014 will govern the cost participation between the City and County for the project, and WHEREAS, The proposed improvements indicated above will be included in one (1) contract to be administered by the County and will consist of, but is not limited to, grading & base construction, roundabout construction, bituminous surfacing, bike trail/pathway construction, storm sewer/drainage improvements, and other miscellaneous improvements within the corporate limits of Otsego, and NOW THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD THAT: Article 1 The County shall construct or cause to be constructed an improvement project including, roadway, roundabout, bike trail/pathway, drainage, and other miscellaneous improvements upon or along CSAH 38 (701h Street NE) within the City limits in accordance with the approved plans and specifications as prepared by the County, and as approved by the MnDOT State Aid Office, and on file at the office of the County Engineer. Article 2 It is agreed that upon completion of and acceptance of the work as to quantity and quality by the County, the County Engineer shall determine the actual amount that the County will invoice the City in accordance with the following funding participation schedule: 1. CSAH 38 (70th Street NE) Construction Costs: The cost participation is consistent with the Cost Participation Policy adopted by the County Board on May 6, 2014, and shown in the Appendix of this Agreement. The County will acquire necessary right-of-way for this project, 2. Storm Sewer Costs: Itis agreed that upon completion of the project, the City will own/maintain the storm sewer system and storm water ponds along CSAH 38 which includes meeting the MS4 requirements of MPCA. This ownership/maintenance shall not commit the City to replacing or relocating any portion of said storm sewer made necessary as a result of a future reconstruction of CSAH 38. Funding for the storm sewer system & ponding will be split between the City and County at 50% each. 2 3. Bituminous Trail/Pedestrian Pathway: The County will acquire the necessary right-of-way for the construction of this project, including any additional right-of-way for the trail, if needed. The City will reimburse the County all right-of-way costs associated with the trail. This includes, but is not limited to permanent easement, temporary easement, damages due to loss of trees/shrubs, legal fees, etc. 4. Federal funding: The City and County will both benefit from the federal funding (anticipated to be $2,164,965) on this project. Federal funds will be applied to the city federally eligible items on a proportional basis to the county eligible items, thereby reducing both city and county local costs. Items in the Cost Participation Policy identified as 100% City cost will not be included in the eligible items (example: trail, etc). Engineering Costs: The County will provide engineering services (with staff and/or consultants) for design, construction administration and inspection of this project. The County will not participate in any engineering costs incurred by the City that are necessary for the City to assess their portion of the project costs (Feasibility Studies, hearings, legal expenses, etc.). The City will reimburse the County forengineering services for the City's portion of the project based upon the following table. The final reimbursement will be computed using the appropriate % below times the City's portion only of the contract construction cost, From $ 0 thru $50,000 up to 18% of City's Portion Over 50,000 thru 100,000 up to 16% of City's Portion Over 100,000 thru 250,000 up to 13% of City's Portion Over 250,000 thru 500,000 up to 11% of City's Portion Over 500,000 thru Indefinite up to 10% of City's Portion The County shall prepare a preliminary estimate of construction cost for the project. The preliminary cost estimate shall identify both the City's share and County's share of cost for the project based upon this funding agreement. This preliminary construction cost estimate shall be attached to this funding agreement. It is intended that the work outlined above in Article Two is to be done by a contractor on a unit price basis through a contract duly let by the County, At such time as the County awards a contract, the County will prepare a new estimate of the City's share of the construction cost based on the unit prices bid by the County's contractor. A copy of such revised cost estimate will be forwarded to the City. Article 4 The County shall be responsible for all field inspection of materials (Including required testing at intervals outlined in the latest MnDOT State Aid for Local Transportation Materials Control Schedule, which is included in the project proposal), quantities, and contractor performance (Including submittal of Change in Construction Status forms, and all other required forms, to be submitted to the MnDOT District 3 State Aid Engineer, with copies to the County) for the road improvement project, Weekly Construction Diary forms should be submitted to the County, Testing for highway construction items will be paid for by the County and testing for utility improvement (and the trail) will be paid for by the City. Article 5 The County shall bill the City (95% of the county's cost share) after the contracts are signed by the County and at the final completion of the project (the remaining city cost share). The City shall reimburse the County within 45 days of receipt of the invoice from the County. Upon signing the contract by the County, a copy of the bid schedule breakdown of the City's portion of the project shall be forwarded to the City. Upon 100% completion of the work, the County shall forward to the City a copy of a cost breakdown identifying the City's cost participation, based on this agreement. Article 6 The City shall take ownership of the trail/bikepath and be responsible for all associated maintenance and future repairs of the trail/bikepath. The City is required to fill out a RM Permit for the trail/pathway within the CSAH 38 right-of-way, The County will waive the permit fee since the construction will be in conjunction with this project. Article 7 The City shall be responsible for providing an adequate electrical power supply to the service pad or pole, and upon completion of the of the traffic control signals, shall provide the necessary electrical energy for the operation of the traffic control signals, and any electrical energy for street lights. In addition, the City shall be responsible for at its cost and expense to (1) relamp the traffic control signals; and (2) clean and paint the traffic control signals and cabinets; (3) provide, at it's costs and expense, the maintenance on luminaries; and (4) maintain and operate the EVP System. (Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 and 169.03.) Article 8 The City shall indemnify, save and hold harmless the County and all of its agents and employees of any form against any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or performance of the work provided for herein to be performed by the City. The County shall indemnify, save and hold harmless the City and all of its agents and employees of any form against any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution of performance of the work provided for herein to be performed by the County. Article 9 It is further agreed that any and all full-time employees of the County and all other employees of the County engaged in the performance by any work or services required or provided for herein to be performed by the County shall be considered employees of the County only and not of the City and that any and all claims that may or might arise under Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of the County. It is further agreed that any and all full-time employees of the City and all other employees of the City engaged in the performance by any work or services required or provided for herein to be performed by the City shall be considered employees of the City only and not of the County and that any and all claims that may or might arise 11 under Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees which so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of the City. Article 10 Before this agreement shall become binding and effective it shall be approved by the City Council of Otsego and it shall also be approved by the County Board and such other officers as law may provide. IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers and caused their respective seals to be hereunto affixed. COUNTY OF WRIGHT Recommended for Approval: County Engineer APPROVED: Chair, County Board County Coordinator County Attorney Date CITY OF OTSEGO Recommended for Approval: City Engineer, Otsego APPROVED: Mayor, City of Otsego City Attorney, City of Otsego City Clerk, City of Otsego Date Appendix to Agreement 17-52 • Preliminary County— City Cost Share Split • County Cost Participation Policy for Highway Construction Projects, May 12, 2014 SP 086-638-006 SRF 9-7-17 Estimate Preliminary County -City Cost Split CONSTRUCTION County share $ 3,783,442.00 City share $ 1,089,003.00 Project Construction Total = $ 4,872,445.00 Fed Funds Available $ 2,164,965.00 City Ineligible Items Trail $ 121,305.00 Ped Ramps $ 15,000.00 subtotal $ 136,305.00 10% contingencey $ 13,630.50 subTotal Ineligible= $ 149,935.50 subTotal City Costs (w/10% contingency) $ 910,253.30 % Ineligible 16.5% Misc. Costs from Estimate (w/10% contingency) $ 155,100.00 16.5% of Miscellaneous Costs $ 25,547.83 Total Ineligible (w/equivelent share of Misc est.) $ 175,483.33 $1,029,003 - $175,483.33= $ 913,519.67 Project Items Elible for Federal Funds $ 4,696,961.67 City Share of Federal Funds 19.4% County Share of Federal Funds 80.6% City Federal Funds $ 421,067.54 City non -Fed. $ 667,935.46 County Federal Funds $ 1,743,897.46 County non -Fed. $ 2,039,544.54 RIGHT OF WAY oR WRIGHT COUNTY O�NYY DEPARTMENT OF HIGHWAYS �r Z z m 007 Wright County .Public Works Building 1901 Highway 25 North 'I86Ei Buffalo, MN 55313 Jct, T.H. 25 and C.R. 138 Telephone: (763) 682.7383 FAX. (763) 682-7313 TO: Wright County Cities and Townships FROM: Virgil Hawkins, County Engineer , DATE: May 12, 2014 VIRGIL HAWKING, P.E. Highway Engineer CHAD HAUSMANN, P.E. Assistant Highway Engineer STEVE MEYER Maintenance Superintendent MARK JOHNSON Right -of -Way Agent SUBJECT: Amended Cost Participation Policy for Highway Construction Projects The Wright County Board of Commissioners, at its May 6t', 2014 meeting, unanimously voted to adopt a new Cost Sharing Policy for Highway Construction Projects in Wright County. Please find enclosed a copy of the following: Copy of Executive Summary of the Cost Participation Policy Update • Resolution 14-18, dated May 6, 2014 Copy of Amended Cost Participation Policy, as adopted Please direct any questions you have regarding this policy either to me or Chad Hausmann, Assistant County Engineer. Enclosures cc: County Commissioners Lee Kelly, County Coordinator Brian Asleson, Deputy County Attorney Chad Hausmann, Assistant County Engineer JN't y 40* WRIGHT COUNTY High G.�Ne ,rP.E. O �sZ DEPARTMENT OF HIGHWAYS (763) 682-7388 Z CHAD D. HA'USMANN, P.E. M Assistant Highway Engineer r6 97 01901 Wright County Public Works Building Highway 25 North (763) 682-7387 .4 Buffalo, MN 56313 MARK A. JOHNSON 7866 Right -of -Way Agent Jct. T.H. 25 and C.R. 138 (763) 682-7386 Telephone: (763) 682-7383 FAX: (763) 682-7313 HIGHWAY COST PARTICIPATION POLICY UPDATE Executive Summary Goals 1. Update existing cost participation policy (adopted March 1993) to include conventional projects (projects in the County 5 -Year CIP) and development -driven projects (projects not in the 5 -Year CIP). Development -driven projects are not addressed in the 1993 policy. 2. Update policy to include missing elements like roundabouts, electric/specialty signs, trails, landscaping, aesthetic treatments, pedestrian ramps (ADA), and any other items that are identified through this participative update process. Objectives (recognizing that all projects are not the same) 1. Ensure an equitable and consistent approach for all projects regardless of location. 2. Remove uncertainty so that cities and developers understand county expectations related to cost share for improvements on county highways needed to accommodate development. 3. Update past practices by comparing 1993 policy, other counties' current policies, and by receiving input from cities and townships. Background Study The Transportation Committee of the Whole, at the May 21, 2013 meeting, directed the county engineer to compile a summary of Wright County's Cost Participation Policy, dated 1993 (including comparisons to several surrounding counties and past practices of Wright County). The county engineer was directed to send this information to all cities and townships in Wright County to solicit input for future discussion about an update to the policy. Two notices were sent to all of the cities and townships, dated July 12, 2013 and August 22, 2013. The county engineer was also invited to attend and met with the city administrators group on August 22, 2013 to discuss the county's desire to update this policy, to seek input to make the new policy more equitable, and to include items that the current policy does not address. The county engineer received input from 10 cities and three townships for updating the Cost Participation Policy. The County Board, at its January 7, 2014 Board Meeting, scheduled a public meeting date of Wednesday, February 12, 2014 at 3:30 pm to receive public input from all cities and townships for the proposed updated cost participation policy: Page 1 of 2 2014 Cost Share Policy — Executive Summary Proposed Cost Share Policy Summary The proposed cost share policy contains two tables, which are attached to this summary, one for conventional projects (CIP) and one for development -driven projects (Non-CIP). 1, Conventional projects are projects programmed in the County 5 -Year Capital Improvement Plan (CIP). These are typically projects that have been planned for some time and involve improvements to county roads to mitigate safety or improve traffic capacity. They can have regional significance, often receive grants, and are either already budgeted or budgeted contingent on receiving grants. a. The table and accompanying notes for conventional projects (CIP) are a change from the existing (1993) policy that did not differentiate between conventional projects and development -driven projects. b. Changes to the 1993 policy include; addition of roundabouts, intersection lighting, pedestrian underpassesloverpasses, aesthetic treatments, highway signs, electronic/dynamic signs, and noise walls. A revision to the trail cost share includes a reference to the Wright County Trail & Bikeway Plan. 2. Development -driven projects are projects that are not programmed in the County 5 -Year CIP. These projects, which impact our highway system by triggering improvements, are typically required to accommodate imminent development or to stimulate development. County funding has not been identified for these projects in the current budget or CIP. They often require special funding or require previously programmed CIP projects to be delayed (if the county were to participate). a. The table and accompanying notes for development -driven projects (non-CIP) is a new policy. The municipality is responsible for all of the cost of county road improvements required for these non-CIP projects, unless an agreement is reached between the county and municipality for funding. Maintenance The final section of the proposed cost share policy outlines maintenance responsibilities for projects constructed under the policy_ This is a new addition to the Cost Participation Policy, as the 1993 policy did not address this at all. This policy includes some past practices, like storm sewer maintenance by municipalities, and adds language for the new items like roundabouts, signs, lighting, noise walls, etc. Conclusion The proposed policy meets the defined goals and objectives and is an equitable and fair approach to sharing in the cost of county highway projects with municipalities and townships. The new proposed policy, as attached and adopted by the County Board on May 6, 2014 puts Wright County in line with surrounding counties for cost participation with municipalities and correlates to the majority of the changes as requested by the cities and townships that provided input into this process. Page 2 of 2 2014 Cost Share Policy — Executive Summary BOARD OF COUNTY COMMISSIONERS WRIGHT COUNTY, MINNESOTA Date May 6, 2014 Resolution No. 14-18 Motion by Commissioner Potter Seconded by Commissioner Daleiden WHEREAS, an established funding policy for construction projects on County State Aid Highways and County Roads in Wright County provides for consistency and allows for better planning for both Wright County and other local units of government involved in the improvement project; AND WHEREAS, input was received by cities and townships at a public meeting that was held on February 12, 2014 to update the current funding policy (dated 3/23/93); AND WHEREAS, the Wright County Board has subsequently discussed the updated policy at a Transportation Committee meeting on April 1, 2014; AND WHEREAS, an updated cost sharing policy provides for: 1. An equitable and consistent approach for all projects, regardless of location. 2. Ability of local units of government to provide input to improvement projects and to commit them, financially, to some of the decisions that are made. 3. Ability of County to distribute its improvement funds to more projects in more communities. 4. Updates that include missing items from the previous policy (roundabouts, electric/specialty signs, trails, landscaping, pedestrian ramps, etc.) AND WHEREAS, the County Board has determined that the present policy needs some modifications. NOW THEREFORE, BE IT HEREBY RESOLVED: 1. That the attached policy is hereby adopted. 2. That the attached policy supersedes the construction funding policy adopted by the Wright County Board on March 23, 1993. 3. That the policy be implemented on all future projects and on all current projects in which a funding agreement has not yet been approved by Wright County, STATE OF MINNESOTA) ss. County of Wright NO HUSOM SAWATZKE DALEIDEN POTTER BORRELL I, Sue. Vergin, duly appointed, qualified, and acting Clerk to the County Board for the County of Wright, State of Minnesota, do hF;reby certify that I have compared the foregoing copy of a resolution or motion with the original minutes of the proceedings of the Board of County Commissioners, Wright County, Minnesota, at their session held on the 6' day of May, 2014 on file u) my office, and have found the same to be true and correct copy thereof, Witness my hand and official seal at Buffalo, Minnesota, this 6"' day of May, 2014. r Su Vergin, Assistant Co y Coordinator YES HUSOM X SAWATZKE X DALEIDEN X POTTER X BORRELL X STATE OF MINNESOTA) ss. County of Wright NO HUSOM SAWATZKE DALEIDEN POTTER BORRELL I, Sue. Vergin, duly appointed, qualified, and acting Clerk to the County Board for the County of Wright, State of Minnesota, do hF;reby certify that I have compared the foregoing copy of a resolution or motion with the original minutes of the proceedings of the Board of County Commissioners, Wright County, Minnesota, at their session held on the 6' day of May, 2014 on file u) my office, and have found the same to be true and correct copy thereof, Witness my hand and official seal at Buffalo, Minnesota, this 6"' day of May, 2014. r Su Vergin, Assistant Co y Coordinator AMENDED COST PARTICIPATION POLICY (This Policy Replaces the Policy dated March 23, 1993) Applicable to Cooperative Highway Projects between Wright County and Municipalities. Original Policy adopted by the Wright County Board of Commissioners on March 23, 1993. Adopted by the Wright County Board of Commissioners on May 6, 2014. A. Construction Cost Share — Conventional Project (Projects programmed in the County 5 -year CIP.) Project Items County Share Municipality Share Note Right of Way Based on Scope Based on Scope 1 Retaining Walls/ Retaining Walls in Lieu of Right of Way 50% 50% 7 Clearing and Grubbing 100% 0% Grading 100% 0% 2 Aggregate Base and Surfacing 100% 0% 3 Parking Lanes on 4 -Lane or 6 -Lane Highway 0% 100% 4 Storm Sewer System and Ponds/Treatment Basins %age of Contributing Flow °/nage of Contributing Flow 5 Culverts 100% 0% Concrete Sidewalk and Pedestrian Ramps 0% 100% 6 Concrete Curb and Gutter %age of Contributing Flow %age of Contributing Flow 7 (up to 50% max) (up to 50% max) Concrete Median and Median Curb 100% 0% 8 Concrete Driveway Entrances (Apron) 100% 0% 9 Municipal Utility Adjustment or Construction 0% 100% Roundabouts By Leg By Leg 10 Traffic Control Signal Systems By Leg By Leg 10 Rural Intersection Street Lighting 100% 0% 11 Decorative/Urban Street Lighting 0% 100% 12 Bridges 100% 0% 13 Trails & Bikeways Along County Highway 0% 100% 14 Trail/Bikeway Underpass/Overpass 0% 100% 14,15 Landscaping and Aesthetic Treatments 0% 100% 16 Mailbox Supports (Meeting Swing -Away Standards) 100% 0% Highway Signs Electronic/Specialty Signs Noise Walls Mobilization Erosion Control Traffic Control Engineering Services Other Items 100% 50% By Negotiation Pro -rated by const. share Pro -rated by const. share Pro -rated by const. share Pro -rated by const, share By Negotiation 0% 50% 17 By Negotiation 18 Pro -rated by const. share Pro -rated by const, share Pro -rated by const. share Pro -rated by const. share By Negotiation Conventional Project Notes 1. Includes permanent and temporary easements needed for projects on the existing county highway system or newly established or dedicated county highway system, Including the property needed for storm water treatment basins and wetland mitigation sites. Municipalities are responsible to pay R/W needed for added amenities (parking lane on four -lane or six -lane highways, sidewalk, trails, etc.) 2. Includes grading and removal items. Applies to county highways and work necessary to tie in existing public street approaches. Enhancements to public streets approaches are the responsibility of the municipality, New public or private street approaches are the responsibility of the municipality. 3. Applies to county highways and work necessary to tie in existing public street approaches. Enhancements to public streets approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality. 4. Parking lane/shoulder on two-lane highways, per State Aid standards, will be 100% county cost. Includes grading, base, and surfacing. Applies to county highways and work necessary to tie in existing public street approaches. Enhancements to public street approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality, 5. Includes catch basins, manholes, storm sewer pipes, outlet structures, grit chambers, and water quality and rate control ponds/basins. The county share is based on the ratio of contributing flow from the right of way to the total contributing flow. After construction of storm sewer system on a county highway, It will be the responsibility of the municipality to maintain the system, ponds/treatment basins. 6. Existing sidewalk/pedestrian ramps impacted by the highway construction will be replaced In kind by the county, Municipality is responsible for ownership and maintenance of sidewalk, 7. Existing curb and gutter impacted by the highway construction will be replaced in kind by the county. Municipality is responsible for ownership and maintenance of curb and gutter. County cost share will be by percentage of contributing flow, up to a maximum of 50%. 8. The county pays for standard median design which is plain concrete. If a municipality requests decorative/landscaped median, the municipality pays the additional cost above the cost of a standard median, Including future maintenance. 9. Concrete aprons are installed at locations determined by the county. Driveways beyond the apron are constructed in-kind. 10. Applies to new and replacement traffic signal systems/roundabouts. Includes all components that makeup a permanent warranted traffic control signal system or roundabout, Including Emergency Vehicle Pre-emption (EVP) system (signal system), street lighting, with steel poles and mast arms (signal system) installed at an intersection of a county highway and public roadway at an approved location by the county. The county pays 0% of a signal system at a private access/road, The municipality pays 100% of the furnishing and maintenance of electrical power to the traffic signal. The cost to modify, update or completely reconstruct the signal system will be shared at the same percentage as the original installation. 11. Designed to light an intersection for traffic safety purposes. Locations will be determined by the county, and follow the county's current Rural Street Lighting Policy (45 mph or greater). 12. Decorative type and/or corridor lighting along the highway. 13. Applies to bridges under the county's jurisdiction. Any special/added decorative treatments or amenities above State Aid standards requested by municipalities will be 100% municipality cost, including any added R/W needed. 14. Applies to trails/bikeways constructed with county highway projects only. Stand alone trail/bikeway projects are handled separately. Locations and descriptions of potential trails/bikeways are identified in the Wright County Trail & Bikeway Plan, dated July 19, 2011. Applies to all costs associated with trail, including but not limited to: grading, drainage, base, surfacing, pedestrian ramps, wetland mitigation due to trail impacts, and additional right way needed for the trail. The county will only participate in funding trails/bikeways in accordance with the Wright County Trail & Bikeway Plan, dated July 19, 2011 (which includes grants, matching grants, local funding, and other non -highway funding sources). 15, Underpasses spanning 10 feet or more are considered bridges and will be added to the county bridge safety inspection program. Municipalities owning/maintaining the bridges will be responsible for reimbursing the County for the safety inspection costs, 16. Landscaping and aesthetic items that do not serve a specific transportation use, such as streetscaping, median plantings, decorative railing, and ornamental fencing, etc. All approved median plantings require irrigation. 17. Design/installation will be subject to approval of the county, and a separate agreement will be needed between the county and municipality, on a case-by-case basis. Municipality requesting specialty/dynamic signing will be responsible for power costs, Maintenance will be 50% each for county and municipality, 18, Additional costs for decorative noise walls will be the responsibility of the requesting agency. CIP) B. Construction Cost Share — Development Driven Project (Projects not programmed in the County 5 -year Project Items County Share Municipality Share Note Right of Way 0% 100% 1 Retaining Wall in Lieu of Right of Way 0% 100% 1 Clearing and Grubbing 0% 100% 1 Grading 0% 100% 1 Aggregate Base and Surfacing 0% 100% 1 Parking Lanes on 4 -Lane or 6 -Lane road 0% 100% 1 Storm Sewer and Ponds/Treatment Basins 0% 100% 1 Culverts 0% 100% 1 Concrete Sidewalk 0% 100% 1 Concrete Curb and Gutter and Pedestrian Ramps 0% 100% 1 Concrete Median and Median Curb 0% 100% 1 Concrete Driveway Entrances (Apron) 0% 100% 1 Municipal Utility Adjustment or Construction 0% 100% 1 Roundabouts 0% 100% 1 Traffic Signals 0% 100% 1 Intersection Lighting 0% 100% 1 Street Lighting 0% 100% 1 Bridges 0% 100% 1 Trails Along County Highway 0% 100% 1 Pedestrian Underpass/Overpass 0% 100% 1 Landscaping 0% 100% 1 Aesthetic Treatments 0% 100% 1 Highway Signs 0% 100% 1 Electronic/Specialty Signs 0% 100% 1 Noise Walls 0% 100% 1 Mobilization 0% 100% 1 Erosion Control 0% 100% 1 Traffic Control 0% 100% 1 Engineering Services 0% 100% 1 Other Items 0% 100% 1 Development Driven Project Note 1. Development Driven projects are projects that are not currently programmed in the county's 5 -Year C.I.P., and due to the nature of the development(s), require improvements to the county highway system that are necessary for safety/capacity/access due to imminent development or to stimulate development. Lacking an agreement stating otherwise between the county and municipality, the county would participate in costs to improvements to the county highway system that are necessary for safety/capacity/access due to a development driven project as shown in Section B above. Access to the county highway system, due to development, will be based on an Agreement/Access Permit between the county and municipality that spells out the necessary improvements needed to the county highway system (based upon an independent traffic study, at no cost to the county). C, Maintenance - Maintenance of county highways constructed under this policy will be as follows, unless specified differently in a separate maintenance agreement. This Maintenance Policy will apply to both Conventional Projects and Development Driven Projects. 1. The county is responsible for maintenance of the county highway between curbs or between outside edges of shoulders. This includes but is not limited to snow and ice control, patching, crack sealing, seal coating, pavement rehabilitation, shouldering, pavement markings (excluding crosswalks) and sign replacement. In addition, the county is responsible for routine maintenance outside the edge of shoulder and within the right of way of a rural county highway. The county may enter into agreements with municipalities to perform highway maintenance. 2. The municipality is responsible for maintenance of the boulevard, landscaped median, curb and gutter, trees, shrubs, irrigation systems, sidewalk, pedestrian ramps, retaining walls, steps, aesthetic treatments, and other urban appurtenances within the right-of-way of an urban county highway, The county is responsible for standard concrete medians. 3. The county is responsible for maintenance of bridges and culverts on the county route. 4. The municipality is responsible for maintenance of its utilities and storm sewer systems, including detention/treatment basins. Costs to replace elements of storm sewer systems will be shared at the same percentage as the original installation. 5. The county is responsible for maintaining roundabouts on the county route with the exception of island landscaping and aesthetic treatments, which are the responsibility of the municipality. 6. Unless stipulated by special agreement, the county will own and is responsible for maintaining traffic signal systems (with the exception of the attached lighting) at county highway intersections with local public roadways and private streets. The municipality is responsible for maintaining the signal lighting and the electrical power to the signal system. The cost to modify, update, or completely reconstruct the signal system will be shared at the same percentage as the original installation. 7. The maintenance responsibility for street lighting shall be in accordance with the current County Rural Street Lighting Policy. 8. The municipality is responsible for the maintenance of decorative/corridor street lights, 9. The municipality is responsible for maintaining municipality owned trails/bikeways within the county highway right of way. Costs for major rehabilitation or replacement will be shared at the same percentage as the original installation, as governed by the Wright County Trail & Bikeway Plan, 10. The municipality is responsible for maintaining pedestrian underpasses and overpasses. 11. The municipality is responsible for maintaining marked crosswalks along county routes, in accordance with the county's marked crosswalk policy. 12. The county is responsible for maintaining highway signs. 13. The county is responsible for maintaining electron ic/speclalty signs. The costs of maintenance will be shared at the same percentage as the original installation. 14. Maintenance of noise walls is the responsibility of the agency paying for the initial installation.