ITEM 3.2A 2.26.2018 MinutesITEM 3.2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
FEBRUARY 26, 2018
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:03 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner, Tom Darkenwald and Jason
Warehime. Staff: Adam Flaherty, City Administrator/Finance Director; Daniel Licht, City Planner; Ron
Wagner, City Engineer; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Stewart Turnquist, 11020 95th Street NE, said he lives near Riverwood Conference Center. He stated a
concern with the current snowmobile trail on his property that has inched its way closer to his barn. He
further stated his barn has been broken into a few times and he has heard guns shots in the past. He
said he is not asking for anything, but just wanted the City Council to be aware. Mr. Turnquist left his
phone number for the city to pass on to the Snowmobile Club President. CM Warehime said this topic
has been discussed at the Public Safety Commission in the past.
2. Consider Agenda Approval.
City Administrator/Finance Director Flaherty requested to add Item 5.3 Funding and Construction
Agreement between the City and Wright County.
CM Heidner motioned to approve as amended. Seconded by CM Tanner. All in favor. Motion
carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. February 12, 2018 Meeting.
B. February 12, 2018 6 PM Special Meeting_
C. February 12, 2018 Special Meeting.
3.3 Approve Quote for Purchase of Tilt Trailer.
3.4 Approve Liquor License for'Drake O'Neill's Irish American Pub.
3.5 Approve Quote for Purchase of Sign Board Trailer.
3.6 Approve Quote for Purchase of Pickup.
3.7 Adopt Resolution 2018-19 for MnDot DCP Agreement.
3.8 Accept Resignation from Deb Schreiner from the Public Safety Commission.
3.9 Approve Utility Seasonal Job Description and Advertisement.
3.10 Wellhead Protection Plan Annual Update.
3.11 Approve Quote for Pumphouse #4 Mechanical Upgrades.
CM Heidner motioned to approve. Seconded by CM Tanner. All in favor. Motion carried.
4. Public Hearing.
4.1 Harvest Run Final Plat and Vacation of Existing Drainage and Utility Easement.
A. Comments by City Planner.
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B. Mayor to open the Public Hearing.
C. Close the Public Hearing.
D Approve Resolution 2018-20 Vacating Drainage and Utility Easement.
E Approve Resolution 2018-21 Approving a Development Agreement for Harvest Run.
City Planner Licht presented the staff report. The applicant was present and had no comments.
Mayor Stockamp opened the Public Hearing at 7:21 PM hearing no comments Mayor Stockamp closed
the Public Hearing at 7:21 PM. CM Warehime asked about Outlot F, where it backs up to the current
homes, and to ensure that it doesn't affect those property owners to the south. City Planner Licht said
that is a wetland that will be conveyed to the city.
CM Heidner motioned to adopt Resolution 2018-20 vacating the existing drainage and
utility easements, approve the Harvest Run Final Plat subject to the conditions as outlined
in the Findings of Fact and Decision as presented, and adopt Resolution 2018-21 approving
a Development Agreement. Seconded by CM Warehime. All in favor. Motion carried.
5. Public Works:
5.1 Approve 85th/MacIver Plans and Specs.
City Engineer Wagner presented the plans and specs for extending 85th Street from Nashua Avenue west
1.5 miles and MacIver Avenue north 0.5 miles. There was discussion on the plans and specs which
included discussion on the alternates, including watermain and sewer forcemain utilities extension as
well as stormsewer alternates. City Engineer Wagner noted these items will be bid as alternates, further
noting that the City Council would make the decision at a later date.
CM Warehime questioned the roundabout cost at MacIver. City Engineer Wagner said the roundabout at
Nashua is $380,000 and MacIver around $300,000. CM Warehime asked what the life expectancy on
those before they have to be reconstructed. City Engineer said when the roundabout justification reports
are completed, they look at 20 years' worth of traffic. That's just a report projection, and that the
roundabout should last longer.
CM Darkenwald motioned to approve plans and specifications for 85th Street and MacIver
Avenue extensions and authorize staff to order advertisement for bids once State Aid has
approved plans. Seconded by CM Warehime. All in favor. Motion carried.
5.2 Consider Resolution 2018-22 2018 Street Renewal Project.
City Engineer Wagner presented the staff report. CM Warehime said he will abstain from this item do to
location of the project.
CM Darkenwald motioned to approve Resolution 2018-22 ordering preparation of plans and
specifications for the improvements of streets within Mississippi Shores and a portion of
Antelope Park subdivisions. Seconded by CM Tanner. Motion carried 4-0. CM Warehime
abstained.
5.3 Funding and Construction Agreement between the City and Wright County.
City Administrator/Finance Director Flaherty presented the staff report. The current estimate for the City
share of the project is $667 thousand. A more accurate cost estimate will be available after the County
receives bids on the project.
CM Darkenwald motioned to approve the Funding Participation and Construction Agreement
between Wright County and the City of Otsego. Seconded CM Heidner. All in favor. Motion
carried.
6. Parks and Recreation:
6.1 Otsego Parks and Recreation System Master Plan RFP.
Parks and Recreation Director Demant presented the draft RFP for the Parks and Recreation System
Master Plan. CM Darkenwald asked if trail mapping in task 3 would include looking at other regional trails
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coming into the city. Parks and Recreation Director Demant said yes. CM Heidner asked to add the
request of the company to identify the format that they turn over the final product to the City; making
sure it is something the city can use with our current system. It was discussed that this will need to go
through the Planning Commission for a Public Hearing. Mayor Stockamp asked on the timeline of this
project. Parks and Recreation Director Demant said about 8 months.
CM Darkenwald motioned to approve Parks and Recreation System Masterplan Request for
Proposal (RFP) and solicit proposals. Seconded by CM Tanner. All in favor. Motion carried.
7. Administration:
7 1 Consider Resolution 2018-23: Tax Increment Financing District No. 4 — Riverbend North.
CM Darkenwald stated he will be abstaining and stepped down from the dais at 8:06 PM.
City Administrator/Finance Director Flaherty presented the staff report. The plan provides a summary of
the District and provides a budget, but does not commit the City to providing any assistance. CM Heidner
reiterated approving this does not commit the city to provide assistance. City Administrator/Finance
Director Flaherty said correct, this approval is establishing the TIF District, not approval of the financial
assistance or the development itself.
CM Heidner motioned to approve Resolution 2018-23 adopting a modification to
Development District No. 1; establishing Tax Increment Financing District No. 4; and
approving a Tax Increment Financing Plan therefor. Seconded by CM Warehime. Motion
carried 4-0. CM Darkenwald abstained.
CM Darkenwald returned to the dais at 8:10 PM.
8. City Council Reports and Updates.
8.1 Commission Liaison Updates.
A. Heritage Preservation Commission Liaison CM Tanner.
CM Tanner said the commission discussed the Otsego festival and ways to engage the community.
B. Parks & Recreation Commission Liaison Mayor Stockamp.
Mayor Stockamp was not present for this meeting. CM Tanner said the commission reviewed the Otsego
Parks and Recreation System Master Plan RFP that was presented to the City Council this evening.
C. Planning Commission Liaison CM Heidner.
CM Heidner gave an update on the items reviewed by the commission. These items have already been
brought forward to the City Council.
D. Public Safes Commission Liaison CM Warehime.
CM Warehime said the City Council accepted the resignation this evening from Deb Schreiner and the
other item of topic at the last meeting was some Riverwood Inn Conference Center issues.
9. Staff Reports and Updates.
City Administrator/Finance Director Flaherty said a MN OSHA Training on sexual harassment and
diversity has been scheduled for City staff on March 12 at 9AM and 3PM. The City Council was invited to
join the training.
City Attorney MacArthur gave an update on the 90 day quick take for the 85th and MacIver project.
City Planner Licht reviewed the request from District #728 to update the existing free-standing sign at
Otsego Elementary with an electronic display. This electronic signage request will be reviewed by the
Planning Commission in April.
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10. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion
carried. Adjourned at 8:16 PM.
Mayor Jessica Stockamp
ATTEST:
Tam! Loff, City Clerk
2/26/18
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