ITEM 3.2A 3.12.2018 MinutesITEM 3.2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
MARCH 12, 2018
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:03 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner, Tom Darkenwald and Jason
Warehime. Staff: Adam Flaherty, City Administrator/Finance Director; Daniel Licht, City Planner; Ron
Wagner, City Engineer; Andy Macarthur, City Attorney; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider Agenda Approval.
CM Heidner motioned to approve as written. Seconded by CM Tanner. All in favor. Motion
carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. February 26, 2018 Meeting.
B. February 26, 2018 Special Meeting.
3.3 Approve City Council Special Pay for February, 2018.
3.4 Received Commission Meeting Minutes.
A. January 9, 2018 Heritage Preservation Commission.
B. January 9, 2018 Public Safety Commission.
C. January 16, 2018 Park & Recreation Commission Special Meeting_
3.5 Approve Independent Contractor Agreement with Beacon GIS.
3.6 Award Contract for Electrical Work at Well House #4.
3.7 Adopt Resolution 2018-24 No Parking on MacIver and 85th Street.
3.8 Adopt Resolution 2018-25 Approving a Service Planning Grant Contract.
3.9 Approve Hire of Recreation Lead Position.
3.10 Approve Highlands of Riverpointe Outlot Deed Correction.
CM Heidner motioned to approve. Seconded by CM Tanner. All in favor. Motion carried.
4. Public Works:
4.1 Consider Resolution 2018-26 ADDrovina Plans and Specs Street Renewal Proiect.
CM Warehime said he will be abstaining from this item. City Engineer Wagner presented the staff report.
Mayor Stockamp asked what would be done with the extra fill. City Engineer Wagner said the city could
either use it on some City owned lots where fill is needed or that the Public Works department would use
for maintenance supplies. CM Darkenwald asked when the bids are expected back to the City. City
Engineer Wagner said April 9th or possibly the 23rd
CM Tanner motioned to approve Resolution 2018-26 accepting the plans and specifications
for the 2018 Street Renewal Project and Authorize advertisement for bids. Seconded by CM
Heidner. Motion carried 4-0. CM Warehime abstained.
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4.2 Award Contract for the 2018 Street Maintenance Project.
City Engineer Wagner presented the staff report. CM Darkenwald stated this bid is under the engineer
estimate amount by approximately $188,000. City Engineer Wagner said there are some other City
projects like the City Hall/Public Works parking lot that City staff is looking at using some of those funds
for.
CM Heidner motioned to approve accepting bids and awarding contract for City Project No.
18-01, 2018 Otsego Street Maintenance Project to Pearson Bros. Inc. of Hanover, MN in the
amount of $381,341.58. Seconded by CM Tanner. All in favor. Motion carried.
4.3 Wetland Banking Credits Purchase Agreement for the 85th Street and MacIver Avenue Project.
City Engineer Wagner presented the staff report. Mayor Stockamp asked if the wetland bank have to
stay in Wright County. City Engineer Wagner said they have to stay in the watershed district. CM Heidner
said in the past the City has talked about developing our own wetland bank. City Engineer Wagner said it
does take five years to get the bank prepared and the state likes it to be greater than five acres.
CM Darkenwald motioned to authorize the City Administrator to execute a Wetland Banking
Credits Agreement for the 85th Street and MacIver project, not to exceed $250,000.00, and
further subject to the City Attorney approval of the respective agreement. Seconded by CM
Tanner. All in favor. Motion carried.
4.4 Wetland Banking Credits Purchase Agreement for the Kadler Avenue Project.
City Engineer Wagner presented the staff report. CM Darkenwald asked if this was included in the
original budget. City Engineer Wagner said yes in the latest budget.
CM Heidner motioned to authorize the City Administrator to execute a Wetland Banking
Credits Agreement for the Kadler Avenue project, not to exceed $250,000.00, and further
subject to the City Attorney approval of the respective agreement. Seconded by CM Tanner.
All in favor. Motion carried.
5. Administration:
5.1 Approve Claim List for Metro Appliance Recycling.
CM Warehime stated he will abstain from this item.
CM Darkenwald motioned to approve the claim for Metro Appliance Recycling in the amount
of $250.45. Seconded by CM Heidner. Motion carried 4-0. CM Warehime abstained.
6. City Council Reports and Updates.
CM Darkenwald said he had received a request form Mr. Hansen to speak to the City Council regarding
the Mississippi Shores project. The City Council concurred.
Aaron Hansen, 9085 Packard Avenue, asked if it is normal practice for the City to pay only 50% of a
project and assess the rest to the property owner, and he further questioned why City taxes didn't cover
that cost. City Administrator/Finance Director Flaherty explained that is has been the City Council's policy
in the past to assess 50% of the project cost and he said it is very common for municipalities to access
the cost of street improvements. It the City used property taxes there would be a substantial increase in
property taxes to make up for that.
Curt Palmer, 15240 96th Avenue, asked if any of the federal funds you hear about in the news will cover
this. City Engineer Wagner explained that those funds don't come down to the local street level.
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7. Staff Reports and Updates.
City Administrator/Finance Director Flaherty gave a LMC update addressing some items of interest to the
City. The City Council concurred for the City Administrator to reach out to our state representatives and
voice opposition.
8 Closed Session; This Portion of the Meeting to be Closed in Accordance with Minnesota Statute
13D.05, Subdivision 3, b - Attorney Client Privilege.
Mayor Stockamp said this portion of the meeting will be closed per MN Statute 13D.05, Subdivision 3, b.
Contracted Attorney Dave Kendal was present for this item.
Mayor Stockamp requested a short recess.
CM Darkenwald motioned for a short recess at 7:30 PM. Seconded by CM Warehime. All in
favor. Motion carried.
CM Warehime motioned to open the closed session at 7:37 PM. Seconded by CM Heidner. All
in favor. Motion carried.
CM Darkenwald motioned to close the closed session at 7:47 PM. Seconded by CM
Warehime. All in favor. Motion carried.
CM Darkenwald motioned to re -open the regular meeting at 7:47 PM. Seconded by CM
Warehime. All in favor. Motion carried.
9. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion
carried. Adjourned at 7:48 PM.
ATTEST:
Tami Loff, City Clerk
3/12/18
Mayor Jessica Stockamp
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