ITEM 3.2A 3.26.2018 MinutesITEM 3.2A
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OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
MARCH 26, 2018
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:03 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner and Tom Darkenwald. Absent:
Councilmember Jason Warehime. Staff: Adam Flaherty, City Administrator/Finance Director; Daniel Licht,
City Planner; Ron Wagner, City Engineer; Andy Macarthur, City Attorney; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Special Presentation: Bank of Elk River.
Parks and Recreation Director Ross Demant presented a plaque of appreciation to The Bank of Elk River
thanking them for their donation and continued support with the Parks and Recreation Department.
Bill LaVigne, Chief Operating Officer; and Julia Schreifels, Director of Marketing; The Bank of Elk River,
presented a donation to the City of Otsego in the amount of $4,500. The City Council thanked them for
their partnership.
2. Consider Agenda Approval.
City Administrator Flaherty said he distributed an attachment for Item 5.1 and an attachment for Item 8
under staff updates regarding the Strategic Planning Follow up.
CM Heidner motioned to approve as amended. Seconded by CM Tanner. All in favor. Motion
carried 4-0.
3. Consent Agenda. (Non-controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. March 12, 2018 Meeting.
3.3 Adopt Resolution 2018-27 Accepting Donation from the Bank of Elk River for the Otsego Parks and
Recreation.
3.4 Approve Quote from Ziegler CAT for Track Skid Loader.
3.5 Approve Updates to the Engineering Manual.
3.6 Approve Quotes for Quaday Lift Station Pump and Drive Replacement.
CM Heidner motioned to approve. Seconded by CM Tanner. All in favor. Motion carried 4-0.
4. Public Hearing:
4.1 Martin Farms 4th Vacation of Existing Drainage and Utility Easement.
A. Comments by City Planner.
B. Mayor to open the Public Hearing.
C. Close the Public Hearing.
D. Approve Resolution 2018-28 Vacating Drainage and Utility Easement.
City Planner Licht presented the staff report. Mayor Stockamp opened the Public Hearing at 7:15 PM.
Hearing no comments the Public Hearing was closed at 7:16 PM.
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CM Darkenwald motioned to adopt Resolution 2018-28 Vacating drainage and utility
easements within Outlot B, Martin Farms 4th Addition. Seconded by CM Tanner. All in favor.
Motion carried 4-0.
5. Public Works:
5.1 Adopt Resolution 2018-29 to Approve Plans and Specs for Kadler Avenue/73rd Street Improvements
Project and Authorize Ad for Bids.
City Engineer Wagner presented the staff report. He explained that this project went out for bid back in
July of 2017; however, the process was halted due to the developer requesting the street project be
placed on hold until his respective development project was ready to proceed. Since that time the
developer has refined his project and the City has obtained a DEED Grant for this project in the amount
of $704,723.00. He further said a development agreement is being prepared which will outline special
assessments to the developer which will finance a portion of the project. Bids for this project will be
opened April 17 and brought back to the City Council for consideration on April 23rd.
CM Darkenwald motioned to adopt Resolution 2018-29 to Approve Plans and Specs for
Kadler Avenue/73rd Street Improvements Project and Authorize Ad for Bids. Seconded by
CM Heidner. All in favor. Motion carried 4-0.
City Administrator/Finance Director Flaherty reviewed the project funding analysis distributed this
evening. The City Council concurred with the funding scenario as presented, which included assessments
for 50% of the costs for the 73rd Street portion of the project.
6. Administration:
6.1 Staffing-Receptionist Hours.
City Administrator/Finance Director Flaherty presented the staff report which included a request for
additional hours for the receptionist position. He reviewed the job description and data he gathered on
the current hours worked and job duties. Mayor Stockamp asked if 32 hours would meet the need. City
Administrator/Finance Director Flaherty said yes, that the additional requested hours will help meet the
current staffing needs.
CM Darkenwald motioned to authorize the Office Assistant/Receptionist position for 32
hours per week. Seconded by CM Heidner. Motion carried 4-0. All in favor.
7. City Council Reports and Updates.
7.1 Commission Liaison Updates.
A. Heritage Preservation Commission Liaison CM Tanner.
CM Tanner said the Commission discussed the Otsego festival and ways to engage the community and
discussion on their next Otsego View article.
B. Parks & Recreation Commission Liaison Mayor Stockamp.
Mayor Stockamp said that Park and Recreation Employees Pat Launderville and Nick Jacobs attended the
last meeting to discuss the splash pad and the rain barrel program and gave an update on city parks.
She said a park tour has been scheduled for May 5 at 5 PM. She also said the Guardian Angels pond
crossing was also discussed.
C. Planning Commission Liaison CM Heidner.
CM Heidner said there were no meetings held in March.
D. Public Safety Commission Liaison CM Warehime.
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CM Warehime was absent. Mayor Stockamp said the commission received their updates from the fire
chiefs and Wright Count Deputy and an update on the fire study was given.
Other:
CM Tanner gave an update on the League of Minnesota Cities conference he attended last Thursday.
8. Staff Reports and Updates.
City Administrator/Finance Director Flaherty stated this is a follow up from the Strategic Planning Retreat
and presented a quote to communicate the Strategic Plan to staff. The City Council concurred with the
quote and that they would attend the workshop. City Administrator/Finance Director Flaherty will work
with the instructor from Hue Life and get back to them with a date and time. CM Heidner questioned if
there were items that have not been budgeted for in this plan. It was discussed that those conversations
would be had with the budget process and the CIP discussion.
City Administrator/Finance Director Flaherty said in previous years the City has placed an economic
development advertisement in a MN DEED sponsored publication. The City has received a quote for an
advertisement in the next publication, with a cost between $4,000-5,000 depending on placement. City
Administrator/Finance Director Flaherty questioned if the Council were interested in doing that this year.
The City Council agreed not to place an ad.
City Administrator/Finance Director Flaherty gave a reminder on the Special Meeting scheduled for
Wednesday, April 11 at 6 PM at Prairie Center, with Beacon GIS regarding the Fire Study.
9. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Tanner. All in favor. Motion carried.
Adjourned at 8:05 PM.
___________________________
Mayor Jessica Stockamp
ATTEST: _____________________
Tami Loff, City Clerk