ITEM 3.8 Crack Filling Project82
CITY OF
Otkzo
MINNESOTA
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Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR: MEETING DATE:
Streets Department
Street Operations Manager Lamson April 23,2018
PRESENTER(s)
REVIEWED BY: ITEM #:
Consent Agenda
City Administrator/Finance Director Flaherty 3.8
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends that the City Council contract with ACS (Asphalt Concrete Solutions) to complete the
2018 crack filling project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Each year, as part of the City's Pavement Management Program, we contract out the crack filling of our city
streets which are part of the Proactive Maintenance Plan. Crack filling is being recommended on the
majority of city streets that will be receiving either a fog seal or seal coat. Some of the city streets are
recent overlay projects or new streets that will be receiving their initial crack fill while the remainder of the
streets being crack filled have already had a seal coat and the crack filling needs to be over -banded as a
routine repair.
Staff requested a price/pound quote from three crack filling contractors for the material to be used on this
project. Those quotes were:
• ACS (Asphalt Concrete Solutions) $2.35/Lb.
• ACI (Asphalt & Concrete, Inc.) $2.54/Lb.
• Bargen Inc. $2.84/Lb.
Staff is recommending that we have ACS complete the 2018 crack filling project at a price of $2.35/Lb. with
a project cost not to exceed $78,000 which will provide approximately 33,191 pounds of sealant. The
Public Works Subcommittee was presented with this information at the April 18th meeting and
recommended that it be placed on consent agenda.
SUPPORTING DOCUMENTS ATTACHED:
• Quote - ACS (Asphalt Concrete Solutions)
• Quote - ACI (Asphalt & Concrete, Inc.)
• Quote - Bargen Inc.
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to have Asphalt Concrete Solutions (ACS) complete the 2018 crack filling project at $2.35/Lb. with a
project cost not to exceed $78,000.
Rl1DGFT INFORMATION
FUNDING:
BUDGETED:
Pavement Management
201-43100-390
Yes
ASPHALT CONCRETE SOLUTIONS
BILL TO;
JOB SITE: PROPOSAL:
City of Otsego
City of Otsego Prop#
18.0165
c/o City of Otsego
13400 90th St., NE Date
4/11/2018
attn: Kevin Lamson
Terms
30% Down / Net 30 Days
13400 90th St. NE
Valid
May be withdrawn after 30 days
13400 90th St., NE
Qty UM item Amount
Cracksealing- Touch up $2.35
1. Blow out existing sealed cracks that have opened up with high powered blowers.
2. Fill cracks with a hot rubberized crack sealant, MNDOT spec. 3405.
$ 2.35/1-13
RESPECTFULLY SUBMITTED BY CUSTOMER ACCEPTANCE
Craig Granroth Authorized Signature
craig@acsasphalt.com
763-516-0549
Title Date _ a
Total $2.35
LQ110285 89th Ave. N • Maple Grove, MN 55369 Proposal # 2018-0811
Ph. (763) 424-9191 • Fax (763) 424-9190
ASPHALT & CONCRETE, INC,
Date: Friday, April 6, 2018
Submitted To:
Kevin Lamson
City of Otsego
13400 90th Street NE
Otsego, Mn 55330
Contact Information:
Phone: (763) 238-5492
Mobile:
E-mail: klamson@ci.otsego.mn.us
2018 Street Crack Sealing Project
Qty Proposed Service(s) & Description(s) Depth
25,788 Lr. Ft. Crack Sealing - Clean and Seal (Unit Price $3.13/Pound)
Service Description
Cracks 114" or larger will be sealed. Cracks are cleaned of dirt and debrls A hot
rubberized crack sealant is laid that leaves a 3"band on pavement. Crack sealer set up
time depends on the air temp. (Vehicles need to be cleared and irrigation systems need
to be turned off.)
22,122 Lr. Ft. Crack Sealing - Rout and Seal (Unit Price $1.95/Pound)
Service Description
Cracks 114" or larger are mechanically routed out approximately I" by 1'; Cracks are
cleaned of dirt and debris prior to placing hot rubberized crack sealer. Crack sealer will
be placed, which leaves a 3"band on pavement, Crack sealer set up time depends on
the air temp.
NOTE., As material cools it will settle and shrink slightly. Pre viously sealed cracks cannot
be routed. (Vehicles need to be cleared and irrigation systems need to be turned off,)
PAYMENT TERMS 0 Down, Balance Net 30
f
Project Total: $36,385.00
SERVICE TERMS Landscape restoration not included in scope of work unless specifically noted. ACI is not responsible for
damage to irrigation systems when not properly marked by client. Customer will be notified when work is to be performed. It is the
customer's responsibility to make sure the irrioation systems are shut off as to not cause damage to the work performed.
This proposal may be withdrawn at our option if not accepted within 7 days of Apr 6, 2018
Pavement Consultant David Johnson
Accepted Authorized Signature
Professional People, Progressive Solutions
w.aciasphalt.corn
Site Description: # 5121608
Prepared By:
Various Streets in Otsego
David Johnson
Otsego, MN 55330
Contact Information:
Mobile: 612-251-7360
Site Contact:
Office: 763-424-9191
Site Phone:
E-mail: davidj@aciasphalt.com
Site Email:
Project Manager:
Lucas Chapman
Mobile:
Email:
2018 Street Crack Sealing Project
Qty Proposed Service(s) & Description(s) Depth
25,788 Lr. Ft. Crack Sealing - Clean and Seal (Unit Price $3.13/Pound)
Service Description
Cracks 114" or larger will be sealed. Cracks are cleaned of dirt and debrls A hot
rubberized crack sealant is laid that leaves a 3"band on pavement. Crack sealer set up
time depends on the air temp. (Vehicles need to be cleared and irrigation systems need
to be turned off.)
22,122 Lr. Ft. Crack Sealing - Rout and Seal (Unit Price $1.95/Pound)
Service Description
Cracks 114" or larger are mechanically routed out approximately I" by 1'; Cracks are
cleaned of dirt and debris prior to placing hot rubberized crack sealer. Crack sealer will
be placed, which leaves a 3"band on pavement, Crack sealer set up time depends on
the air temp.
NOTE., As material cools it will settle and shrink slightly. Pre viously sealed cracks cannot
be routed. (Vehicles need to be cleared and irrigation systems need to be turned off,)
PAYMENT TERMS 0 Down, Balance Net 30
f
Project Total: $36,385.00
SERVICE TERMS Landscape restoration not included in scope of work unless specifically noted. ACI is not responsible for
damage to irrigation systems when not properly marked by client. Customer will be notified when work is to be performed. It is the
customer's responsibility to make sure the irrioation systems are shut off as to not cause damage to the work performed.
This proposal may be withdrawn at our option if not accepted within 7 days of Apr 6, 2018
Pavement Consultant David Johnson
Accepted Authorized Signature
Professional People, Progressive Solutions
w.aciasphalt.corn
B ARGE
1'•1'A1
606 County Road l
Phone (507) 427-2924
Mountain Lake, MN 56159
April 17, 2018
City of Otsego
Attn: Kevin Lamson
13400 — 90th Street N E
Otsego, MN 55330-7259
Kevin,
Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and to
provide you with a quote for your city streets. I am confident that you will find the services beneficial for your
roads. I would like to explain the procedures our service crew uses.
Asphalt Rubber Crack Repair (Rout & Seal)
Our service crew will:
A. rout out cracks 1" wide by 1" deep for cracks that are 40 feet apart and closer
B. rout out cracks 1 %" wide by V deep for cracks that are 45 — 80 feet apart
C. if the cracks are wider, they will be routed accordingly
D. the cracks will then be cleaned with high volume blowers
E. as a second cleaning procedure, a heatlance will be used to clean out any remaining debris and/or
moisture
F. cracks will be filled three-quarters to full
G. after a cooling period, the cracks are filled a second time using a banding applicator
H. this does not include any allegated areas
I. the debris will be blown to the side of the curb, where it will be the City's responsibility to sweep up
Sealant Material
The sealant that we will use meets and exceeds the Minnesota State Spec. #3723.2 and Iowa
ASTM -133405 and ASTM -D6690 type 11 Spec, with the following modifications:
- 100% elongation at-20'F—
glow and Go procedure (Re -seal)
The existing cracks will be cleaned of debris and/or moisture using a heatlance. We will
then fill the cracks with rubberized sealant, installing an overbanding safety seal.
Project Prices - Our price includes all materials, applicable taxes and labor to complete the project as explained,
Please note: The Customer Is responsible for notifying the public that we will be working in your area.
Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep their
Personal property at a strong distance away from our work zone. This will avoid any possible concerns for dust,
debris or damage. A recommended distance would be 75 — 150feet away from the work zone. An insurance
Certificate is available upon request.
Blow and Go - $3.10 per pound of sealant installed
Rout and Seal - $2.59 per pound of sealant installed
The total project price is subject to the actual amount of pounds installed, with the total
combined price not to exceed $78,000.00.
TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of
date of Invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of eighteen percent
(18%), unless a lesser percentage is required by law on any sum due under this Contract which is not paid within 30
days of invoice date. If payments are not made when due, interest, costs incidental to collection and attorney's fees
(if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc, reserves the right,
without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc. when
due.
This Proposal/Contract may be withdrawn by Bargen Inc. if not accepted within 30 days, or at anytime, subject to
increases related to material prices as noted above.
Acceptance of proposal —The above prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. This proposal may be withdrawn if not accepted within 30 days.
Date of acceptance Purchase Order #
Signature Signature
Thank you for the opportunity to provide you with information on the asphalt pavement
Our Missioii
maintenance needs in your community, t am confident that you will find the products used and
the workmanship of our crew of the highest quality. I look forward to working with you in the
Bargen, Inc. is commit -
near future.
ted to excellence and,
because of this, we take
Sincerely,
pride in our team of
professional craftsmen.
Our primary purpose is
U J
Jerry Van D ke
to provide knowledge -
BARG�N, INC.
,
able recommendations,
JVD/
quality workmanship
and exceptional service,
Project for City of Otsego — crack repair
Our goal is satisfied
customers who have
received the most value
for their investment.
Website: www.barge nInc,com
Email: bargcn@bargeninc.com