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ITEM 3.13 Authorizing Fleet Maintainace Technican position0tSTeF o MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Streets Department Street Operations Manager Lamson April 23, 2018 PRESENTER(s) REVIEWED BY: ITEM #: Consent Agenda City Administrator/Finance Director Flaherty 3.13 STRATEGIC VISION MEETS: THE CITY OF OTSEGO: the title of the Maintenance Technician job description to Fleet Maintenance Technician. Is a strong organization that is committed to leading the community through innovative communication. IS A PUBLIC HEARING REQUIRED? Has proactively expanded infrastructure to responsibly provide core services. No Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. X Is a social community with diverse housing, service options, and employment opportunities. would like to have a new employee hired and trained in by that date we do need to begin the hiring Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: Staff recommends the City Council authorize staff to advertise an employment opportunity and changing the title of the Maintenance Technician job description to Fleet Maintenance Technician. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: Staff has been informed that Don Mass will officially be retiring this summer and his last day of work will be July 27th. We have used that date to formulate a timeline of events to plan for his replacement and if we would like to have a new employee hired and trained in by that date we do need to begin the hiring process at this point. Staff has reviewed current job openings on the LMC website and are not confident that the current job description title will attract the appropriate candidates for this position. Staff feels that by changing the job description title from Maintenance Technician to Fleet Maintenance Technician that it will attract the candidates suitable for this position. There have been no other changes proposed to the job description. The Public Works Subcommittee was presented with this information at their April 2018 meeting and recommended that it be placed on consent agenda. SUPPORTING DOCUMENTS ATTACHED: • Job Description with Proposed Change • Estimated Timeline POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES: Motion to authorize staff to advertise an employment opportunity and to approve the change of job description title from Maintenance Technician to Fleet Maintenance Technician. BUDGET INFORMATION FUNDING: BUDGETED: 101-43240-101 Yes Y CITY OF s0o MINNESOTA Position Description Position: Fleet Maintenance Technician FLSA Status: Non -Exempt Pay Grade: 8 Approved: September- 76 2016 DESCRIPTION OF WORK General Statement of Duties: Performs routine to skilled maintenance and repair work on vehicles and equipment used by the public works department to ensure equipment and vehicles are operational when needed and to prevent unnecessary breakdowns; performs related duties as required. Immediate Supervisor: Street Operations Manager Supervises: None Provides Work Direction to: None MAJOR JOB FUNCTIONS 1. Fleet: a. Schedule and perform preventative maintenance and repairs on all department vehicles as needed; ensure vehicles operate safely, perform DOT - required safety inspections and maintain appropriate documentation b. Troubleshoot and perform mechanical repairs to vehicles and heavy and light equipment including: diagnosing electrical and mechanical problems, replacing water and fuel pumps and filters, cleaning and replacing injectors and injection pumps, repairing, replacing, rebuilding or adjusting hydraulic systems and motors, engines, transmissions, exhaust system, differentials, air brakes, drive shafts, U -joints, steering, heating and cooling systems, alternators, starters, etc. c. Maintain and repair equipment including lawn mowers, generators, spraying equipment, tractors, trailers, tillers, and ball field equipment d. Maintain an inventory of parts and order or recommend purchases to ensure an adequate supply e. Utilize technical service manuals, books, other text and individuals as resources in the maintenance and repair of vehicles and equipment f. Perform minor fabrication on new and used equipment and mount parts on equipment g. Keep accurate records of all repairs and services for all equipment and vehicles 2. Streets: a. Operate heavy and light equipment to perform a variety of street, parks and storm sewer maintenance work and shop tasks b. Remove snow from city streets, municipal parking lots and trails, applies salt and sand, haul snow, clean up after storms, etc. as needed c. May assist in maintaining and repairing streets including tearing out blacktop, patching potholes, crack sealing and seal coating; sets up work zones, places cones or barricades around hazardous work areas, etc. d. May assist in reconstructing and maintaining pathways and maintaining storm sewer ponds, inlets and outlets; maintain shoulders and mow ditches e. May assist with catch basin repair and assist contractors in repair and maintenance of storm sewer system f. May assist in tree trimming using a chain saw and removing debris for chipping 3. Other: a. Assist with miscellaneous repairs at the wastewater treatment plant, on occasion b. Assist other city departments as needed c. Perform other duties as needed or assigned d. Participate in required safety training and adhere to safety requirements 4. General a. Confer with supervisor, peers, and employees to discuss and resolve issues b. Provide exceptional customer service to residents, developers, city officials, and the general public c. Make decisions that are always in the best interest of the City d. Follow all safety policies and procedures e. Follow all City policies and procedures f. Treat fellow employees with respect and integrity g. Promote a positive and motivating environment h. Perform other duties and projects as assigned KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of equipment and vehicle repair, including procedures, methods, and tools • Demonstrable skill of the tools, equipment and standard practices of maintaining streets, and storm water structures • Working ability to operate a computer to maintain inventory and complete work records • Working ability to work with moving or vibrating parts on equipment and to manipulate levers and tools • Considerable knowledge of traffic laws, ordinances and regulations involved in equipment operation • Considerable knowledge of occupational hazards and safety precautions involved in street, park, storm sewer and vehicle and equipment repair and maintenance work • Demonstrable skill in the operation of snow removal, street sweeping, light and heavy equipment and other public works equipment and vehicles • Considerable ability to follow oral and written instruction, prioritize work and perform duties independently and as a member of a team • Considerable ability to analyze repair and maintenance problems and determine appropriate and cost-effective solutions • Working ability to establish and maintain good working relationships and communicate effectively with City staff and the general public • Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing • Ability to resolve and diffuse conflicts • Ability to work independently and as part of a team and to coordinate work with other departments. • Ability to plan; prioritize and organize the department's work • Strong sense of honesty, integrity, and credibility MINIMUM QUALIFICATIONS 1. Completion of vocation/technical training 2. Two years of experience maintaining and repairing vehicles and equipment 3. DOT Certified within six months 4. A valid Class B driver's license with ability to obtain a Class A within six months PREFERRED QUALIFICATIONS 1. Two year degree in automotive repair of heavy equipment/trucks and one year on the job training, or two years of on the job training 2. ASE Certification 3. DOT Certified 4. Valid Class A driver's license S. Experience working for a growing city or county PHYSICAL REQUIREMENTS The physical requirements checked on the attached sheet are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: This job description does not constitute a contract or employment agreement. Fleet Maintenance Technician 2018 Hourly Wage Range: Grade 8, $24.21- $30.07/hour April 181h, Public Works Subcommittee April 23,d, City Council Approval to place add/change title to Fleet Maintenance Technician... April 24th, Post Advertisement: League of MN Cities, Elk River Star News, Otsego website home page May 17th, Applications due June 13th, Finalize Interviews, D.L. checks, background checks June 20th, Items due / Public Works Subcommittee Meeting June 25th, City Council Approval of Hire July 9th, First Day after Two-week notice July 27th, Don's last day