ITEM 3.13 Authorizing Fleet Maintainace Technican position0tSTeF o
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Streets Department
Street Operations Manager Lamson
April 23, 2018
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent Agenda
City Administrator/Finance Director
Flaherty
3.13
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
the title of the Maintenance Technician job description to Fleet Maintenance Technician.
Is a strong organization that is committed to leading the community through innovative
communication.
IS A PUBLIC HEARING REQUIRED?
Has proactively expanded infrastructure to responsibly provide core services.
No
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
X
Is a social community with diverse housing, service options, and employment opportunities.
would like to have a new employee hired and trained in by that date we do need to begin the hiring
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends the City Council authorize staff to advertise an employment opportunity and changing
the title of the Maintenance Technician job description to Fleet Maintenance Technician.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Staff has been informed that Don Mass will officially be retiring this summer and his last day of work will be
July 27th. We have used that date to formulate a timeline of events to plan for his replacement and if we
would like to have a new employee hired and trained in by that date we do need to begin the hiring
process at this point.
Staff has reviewed current job openings on the LMC website and are not confident that the current job
description title will attract the appropriate candidates for this position. Staff feels that by changing the
job description title from Maintenance Technician to Fleet Maintenance Technician that it will attract the
candidates suitable for this position. There have been no other changes proposed to the job description.
The Public Works Subcommittee was presented with this information at their April 2018 meeting and
recommended that it be placed on consent agenda.
SUPPORTING DOCUMENTS ATTACHED:
• Job Description with Proposed Change
• Estimated Timeline
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to authorize staff to advertise an employment opportunity and to approve the change of job
description title from Maintenance Technician to Fleet Maintenance Technician.
BUDGET INFORMATION
FUNDING: BUDGETED:
101-43240-101 Yes
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CITY OF
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MINNESOTA
Position Description
Position: Fleet Maintenance Technician
FLSA Status: Non -Exempt
Pay Grade: 8
Approved: September- 76 2016
DESCRIPTION OF WORK
General Statement of Duties: Performs routine to skilled maintenance and repair work on
vehicles and equipment used by the public works department to ensure equipment and
vehicles are operational when needed and to prevent unnecessary breakdowns; performs
related duties as required.
Immediate Supervisor: Street Operations Manager
Supervises: None
Provides Work Direction to: None
MAJOR JOB FUNCTIONS
1. Fleet:
a. Schedule and perform preventative maintenance and repairs on all
department vehicles as needed; ensure vehicles operate safely, perform DOT -
required safety inspections and maintain appropriate documentation
b. Troubleshoot and perform mechanical repairs to vehicles and heavy and
light equipment including: diagnosing electrical and mechanical problems,
replacing water and fuel pumps and filters, cleaning and replacing injectors
and injection pumps, repairing, replacing, rebuilding or adjusting hydraulic
systems and motors, engines, transmissions, exhaust system, differentials, air
brakes, drive shafts, U -joints, steering, heating and cooling systems,
alternators, starters, etc.
c. Maintain and repair equipment including lawn mowers, generators, spraying
equipment, tractors, trailers, tillers, and ball field equipment
d. Maintain an inventory of parts and order or recommend purchases to ensure
an adequate supply
e. Utilize technical service manuals, books, other text and individuals as
resources in the maintenance and repair of vehicles and equipment
f. Perform minor fabrication on new and used equipment and mount parts on
equipment
g. Keep accurate records of all repairs and services for all equipment and
vehicles
2. Streets:
a. Operate heavy and light equipment to perform a variety of street, parks and
storm sewer maintenance work and shop tasks
b. Remove snow from city streets, municipal parking lots and trails, applies salt
and sand, haul snow, clean up after storms, etc. as needed
c. May assist in maintaining and repairing streets including tearing out
blacktop, patching potholes, crack sealing and seal coating; sets up work
zones, places cones or barricades around hazardous work areas, etc.
d. May assist in reconstructing and maintaining pathways and maintaining
storm sewer ponds, inlets and outlets; maintain shoulders and mow ditches
e. May assist with catch basin repair and assist contractors in repair and
maintenance of storm sewer system
f. May assist in tree trimming using a chain saw and removing debris for
chipping
3. Other:
a. Assist with miscellaneous repairs at the wastewater treatment plant, on
occasion
b. Assist other city departments as needed
c. Perform other duties as needed or assigned
d. Participate in required safety training and adhere to safety requirements
4. General
a. Confer with supervisor, peers, and employees to discuss and resolve issues
b. Provide exceptional customer service to residents, developers, city officials,
and the general public
c. Make decisions that are always in the best interest of the City
d. Follow all safety policies and procedures
e. Follow all City policies and procedures
f. Treat fellow employees with respect and integrity
g. Promote a positive and motivating environment
h. Perform other duties and projects as assigned
KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of equipment and vehicle repair, including procedures, methods, and
tools
• Demonstrable skill of the tools, equipment and standard practices of maintaining
streets, and storm water structures
• Working ability to operate a computer to maintain inventory and complete work
records
• Working ability to work with moving or vibrating parts on equipment and to
manipulate levers and tools
• Considerable knowledge of traffic laws, ordinances and regulations involved in
equipment operation
• Considerable knowledge of occupational hazards and safety precautions involved in
street, park, storm sewer and vehicle and equipment repair and maintenance work
• Demonstrable skill in the operation of snow removal, street sweeping, light and
heavy equipment and other public works equipment and vehicles
• Considerable ability to follow oral and written instruction, prioritize work and
perform duties independently and as a member of a team
• Considerable ability to analyze repair and maintenance problems and determine
appropriate and cost-effective solutions
• Working ability to establish and maintain good working relationships and
communicate effectively with City staff and the general public
• Ability to communicate clearly, professionally, effectively, and precisely both
verbally and in writing
• Ability to resolve and diffuse conflicts
• Ability to work independently and as part of a team and to coordinate work with
other departments.
• Ability to plan; prioritize and organize the department's work
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Completion of vocation/technical training
2. Two years of experience maintaining and repairing vehicles and equipment
3. DOT Certified within six months
4. A valid Class B driver's license with ability to obtain a Class A within six months
PREFERRED QUALIFICATIONS
1. Two year degree in automotive repair of heavy equipment/trucks and one year on
the job training, or two years of on the job training
2. ASE Certification
3. DOT Certified
4. Valid Class A driver's license
S. Experience working for a growing city or county
PHYSICAL REQUIREMENTS
The physical requirements checked on the attached sheet are representative of those that
must be met to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Note: This job description does not constitute a contract or employment agreement.
Fleet Maintenance Technician
2018 Hourly Wage Range: Grade 8, $24.21- $30.07/hour
April 181h, Public Works Subcommittee
April 23,d, City Council Approval to place add/change title to Fleet Maintenance Technician...
April 24th, Post Advertisement: League of MN Cities, Elk River Star News, Otsego website home page
May 17th, Applications due
June 13th, Finalize Interviews, D.L. checks, background checks
June 20th, Items due / Public Works Subcommittee Meeting
June 25th, City Council Approval of Hire
July 9th, First Day after Two-week notice
July 27th, Don's last day