ITEM 3.2A 5.14.2018 MinutesITEM 3.2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
MAY 14, 2018
7:00 PM
Call to Order.
Acting Mayor Heidner called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp (arrived at 8:17); Councilmembers: Vern Heidner, Jason
Warehime and Cory Tanner. Absent: Councilmember Tom Darkenwald.
Staff: Adam Flaherty, City Administrator/Finance Director; Daniel Licht, City Planner; Ron
Wagner, City Engineer; Andy MacArthur, City Attorney and Sandy Lindenfelser, Administrative
Assistant.
Pledge of Allegiance: Acting Mayor Heidner led in the Pledge of Allegiance.
1. Open Forum.
Parks and Recreation Director Ross Demant thanked the Boy Scouts for their help with the
Parks and Recreation Easter Egg Event and presented them with Certificates of Appreciation.
Bryan Bauck, Co-Administrator/Chief Medical Officer, CentraCare Health of Monticello said this is
CentraCare's fifth year in operation and reviewed what is currently happening. Mr. Bauck
focused on the services provided by them and would like to know what Otsego's plan is and
where help is needed. CentraCare now provides service for Inpatient Geriatric Behavioral
Health Care, a high quality Reduced Cost of Surgical Care Center and are partnering with the
Just Drive Program, a non-profit organization to raise awareness about the dangers of
distracted driving. Mr. Bauck is wondering what CentraCare can do to be involved with The City
of Otsego's Plan, partner together. There are tours of the hospital that can be set up to get a
better view of what is being offered there. CM Tanner mentioned that the City of Otsego is
really proud of the parks we have. CM Heidner noted the involvement with our Summer Safety
Camp. CM Warehime said that in the past we had the bike rodeo and were able to give
discounts or donated bike helmets to participants — this is something we would like to do again
if CentraCare is willing to partner in something like this.
2. Consider agenda approval.
City Administrator/Finance Director Flaherty said for Item 3.3, there is an updated detail sheet
for City Council Special Pay and an additional document to Item 5.1 that have been distributed
on the dais this evening.
City Administrator/Finance Director Flaherty requested an adjustment to the order of the
agenda.
Order of discussion is requested to be revised as.
Item 4.1 (A-C), Item 8.2, Item 5.1, Item 7.1, Item 4.1 (D) and 6.1 followed by the remaining
agenda items in order.
CM Warehime motioned to approve as amended. Seconded by CM Tanner. All in
favor. Motion carried.
ITEM 3.2A
3.
Consent Agenda. (Non -controversial items).
3.1
Approve
Claims List.
3.2
Approve
City Council Meeting Minutes.
A.
April 23, 2018 Special Meeting.
B.
April 23, 2018 Board of Review.
C.
April 23, 2018 Meeting.
3.3
Approve
City Council Special Pay for April, 2018.
3.4
Approve'Quote
for Parking Lot and Trail Maintenance.
3.5
Pay
Estimates/Requests:
A
Final Pay Estimate #1 to Land Pride Construction, LLC for Pumphouse #4
Modifications.
3.6
Approve
a One Day Liquor License for Otsego Lions at the Otsego Prairie Festival.
3.7
Approve
Parks and Recreation and Streets Seasonal Positions.
3.8
Received Commission Meeting Minutes.
A.
Heritage Preservation Commission April 10, 2018.
3.9
Approve
Seasonal Utility Maintenance Position.
CM Tanner motioned to approve. Seconded by CM Warehime. All in favor. Motion
carried.
4. Public Works
4.1 Kadler Avenue and 73rd Street Proiect
A. Presentation by City Engineer.
B. Mayor to Open the Public Hearing.
C. Close the Public Hearing.
City Engineer Wagner presented the staff report.
of the public hearing.
City Attorney MacArthur reviewed the process
Acting Mayor Heidner opened the Public Hearing at 7:23 PM
After no public comment, Acting Mayor Heidner closed the Public Hearing at 7.24 PM.
4.1(D) and motion will continue after Item 8.1
8.2. General Obligation Improvement Bonds, Series 2018A.
A Municipal Advisory Service Agreement.
B. Resolution 2018-34 Providing for the Competitive Negotiated Sale.
City Administrator/Finance Director Flaherty presented the staff report. The projects included in
the approval of this General Obligation Improvement Bonds, Series 2018A are Mississippi
Shores Reconstruction project and the Kadler Avenue and 73rd Street Construction project.
Rusty of Northland Securities reviewed the service agreement between the City of Otsego and
Northland Securities along with a review of the process and bond rating. CM Heidner
motioned to approve the Municipal Advisory Service Agreement between the City of
Otsego and Northland Securities, Inc. Seconded by CM Tanner. All in favor. Motion
carried.
CM Tanner motioned to approve Resolution 2018-34 Providing the Competitive
Negotiated Sale of General Obligation Improvement Bonds, Series 2018A. Seconded
by CM Warehime. All in favor. Motion carried
ITEM 3.2A
5. Community Development.
5.1 Bury Industrial Park.
City Planner Licht presented the staff report. A Public Hearing was held by the Planning
Commission on July 17, 2017, City Council approved related applications for a Zoning Map
amendment and preliminary plat for the subject site on February 12, 2018. This is the 2"d part
of the request for Lot 1, Block 1 for the Developer's fabrication business which includes outdoor
storage of metal fabrication supplies. CM Warehime asked how much more of the 80 acres
could be split. City Planner Licht said around 20 lots of the minimum sized requirement could
be accommodated in future development, further stating it is more likely lots will be sized to
suit future users and will be larger than the minimum sized.
CM Warehime motioned to approve a final plat for the Bury Industrial Park, adopt a
Resolution 2018-35 approving a development agreement, and approve site and
building plans, an interim use permit for outdoor storage, and a PUD-CUP for Lot 1,
Block 1 Bury Industrial Park, subject to the conditions stated in the findings of fact
and decision as presented including the added condition of termination of the
outdoor storage IUP with change of occupancy. Seconded by CM Heidner. All in
favor. Motion carried
7. Parks and Recreation
7.1. Awared Norin Landing Bid.
Parks and Recreation Director Demant presented the staff report. City Administrator/Finance
Director Flaherty explained that the Community Facilities fund has no ongoing revenue source
and will be closed after this project is completed.
CM Tanner motioned to approve the bid from Sunram Construction Inc. with
alternates, and to enter into a contract for the construction of the Norin Landing
Park and boat landing in the amount of $520,943.00 Seconded by CM Warehime.
All in favor. Motion carried.
CM Tanner motioned to approve the quotes from St. Croix Recreation and Michael
Basich Inc. For the purchase and installation of the Norin Landing gazebo in the
amount of $61,142.00. Seconded by CM Warehime. All in favor. Motion Carried.
CM Tanner motioned to approve the Park Development fund as the supplemental
funding source for project costs that exceed available funding within the
Community Facilities fund for the construction of Norin Landing Park. Seconeded by
CM Heidner. All in favor. Motion carried.
CM Warehime asked if there would be money left in the park dedication fund. City
Administrator/Finance Director Flaherty stated that there is available funding.
8. Administration.
8.1. Consider Quote for Council Chambers AV System.
City Administrator/Finance Director Flaherty gave the staff report and explained the need for
updating the Audio Visual system noting the replacement of parts for the current system are
almost impossible to find. There will also be some modifications needed to the dais once the
new equipment is in place. CM Warehime was unaware of any problems there were with the
current system, but after discussion, City Council decided to move forward with this approval.
City Administrator/Finance Director reiterated that this system is necessary to conduct Council
ITEM 3.2A
and Commission meetings and that by not being proactive with the replacement, the City is at
risk for system failure.
Mayor Stockamp arrived at 8:17 PM
CM Tanner motioned to approve quote package B & D from Tierney Brothers for
replacement of the Audio Visual system in the Council Chambers in the amount of
$84,949.46 and approve quote from Kinghorn Construction for dais modifications in
the amount of $11,523.60. Seconded by Heidner. All in favor. Motion carried.
CM Warehime said that he entrusted our staff has done a good job on this and is ok with it.
4. Public Works
4.1 Kadler Avenue and 73rd Street Project.
d. Adopt Resolution 2018-033.
CM Heidner motioned to approve Resolution 2018-033 Ordering the Kadler Avenue
and 73rd Street Improvement Project. Seconded by CM Tanner. All in favor. Motion
carried
6. Public Works.
6.1. Award Bid for Kadler Avenue and 73rd Street Project.
City Engineer Wagner presented the staff report.
City Attorney MacArthur said there are three separate waivers listed in the developers
agreement that will be contingent upon the signing of this agreement and a letter of credit
issued until it has been paid off.
CM Heidner motioned to approve Resolution 2018-36 accepting bids for the Kadler
Avenue Street Reconstruction Project (City Project #17-04) and awarding the
contract to Latour Construction Inc. of Maple Lake, MN in the amount of
$1,289,531.30 contingent upon the 2 contingencies
1) The City Council has approved the Bury Industrial Park
Development project and final plat and a corresponding Developers Agreement has
been properly executed by all parties and City has received all financial securities
required.
2) The Developer has agreed in writing to waive all rights hearing
rights and rights to appeal the assessment(s).
Seconded by CM Warehime. All in favor. Motioned carried.
9. City Council Reports and Updates.
Mayor Stockamp gave an update on the accident that occurred on County Road 39 and Nashua
Avenue NE noting that the victim has been released from the hospital and is doing well at
home. CM Warehime asked if there was a plan for Chief Cunningham prior to his leaving to for
a new position. Mayor Stockamp said to invite him to a City Council meeting and present him
with a plaque of recognition and thanks.
10. Staff Reports and Updates.
City Planner Licht said there is the Parks and Recreation tour of the city tomorrow night.
City Engineer Wagner updated the city on the 85th Street and Maciver Avenue Condemnation
Hearing today, with the judge approving the petition. The project is ready to proceed to the
ITEM 3.2A
bidding process pending a permit from the Army Corp of Engineers. The Mississippi Shores
project will begin June 11tn
11. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Tanner. All in favor.
Motion carried. Adjourned at 8:33 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
Written by Sandy Lindenfelser, Administrative Assistant