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ITEM 5.1 Accepting proposal for Parks and Recreation Master Planning Servicesots F o MINNE$OTl� DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Parks & Recreation Parks & Recreation Director Demant May 29, 2018 PRESENTER(s) REVIEWED BY: ITEM #: Parks & Recreation City Administrator/Finance Director Flaherty 5.1 STRATEGIC VISION MEETS: THE CITY OF OTSEGO: System Master Planning services in the amount of $44,750. Is a strong organization that is committed to leading the community through innovative communication. IS A PUBLIC HEARING REQUIRED? Has proactively expanded infrastructure to responsibly provide core services. No Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. The City's Comprehensive Plan aids City leaders by providing guidance for park and trail improvements, and Is a social community with diverse housing, service options, and employment opportunities. X Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: Staff recommends accepting the proposal from Hoisington Koegler Group Inc. for Parks and Recreation System Master Planning services in the amount of $44,750. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes No BACKGROUND/JUSTIFICATION: The City's Comprehensive Plan aids City leaders by providing guidance for park and trail improvements, and recreational opportunities. This direction is based on the community's expressed needs and desires as well as analysis of demographic changes and future trends. The last update to the City's Comprehensive Plan, in regard to parks and recreation, was in 2012. During the Capital Improvement Plan process, funds where identified for the Parks and Recreation Department to create a Parks and Recreation System Master Plan in 2018. During those discussions, the City Council identified that the Parks and Recreation Commission should play a vital role with the creation of the plan by assisting staff and the City Council during the entire process. Staff presented the Otsego Parks and Recreation System Master Plan Request for Proposal (RFP) document at the February 26, 2018 City Council meeting. The Council voted unanimously to proceed with the request for proposals which included language that the Parks and Recreation Commission would be conducting the initial interviews and then providing a recommendation to the City Council. The Parks and Recreation Commission interviewed three firms (SRF Consulting Group, WSB, and Hoisington Koegler Group Inc.) at their April 2018 Commission meeting. During the interviews each firm presented information about their company and their unique service approach. Presentations were followed by scripted questions from Commissioners and staff. After the interviews and discussion, the Commission decided to table their decision until their May 2018 meeting. At the May 2018 meeting, the Commission voted unanimously to recommend that the City Council accept the proposal from Hoisington Koegler Group Inc. (HKGI) to provide Parks and Recreation System Master Planning services. HKGI has a strong background in providing planning services to many cities and counties throughout Minnesota. Their planning services will include working directly with staff to gather information regarding current and projected infrastructure information. Their services will also include working with staff and Commissioners to solicit public input through conducting meetings, on-line surveys, and providing information at community events. This information will then be tabulated and compared with national trends and benchmarks. Once all of this information has been organized, HKGI will present the Parks and Recreation Commission and the City Council with a 20 -year Parks and Recreation System Plan which will provide City leaders with a direction for future development of both parks and recreational services. I SUPPORTING DOCUMENTS ATTACHED: I • Otsego Parks and Recreation System Master Plan Request for Proposal II • Hoisington Koegler Group Inc. Planning Services Proposal POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Staff recommends accepting the proposal from Hoisington Koegler Group Inc. for Parks and Recreation System Master Planning services in the amount of $44,750. BUDGET INFORMATION FUNDING: BUDGETED: Fund # 203 Yes is o Ps cre- -i System Mast' k-,�ft r :: ,::�iii.l��j��l li;l iY i�� q�� i 61in k I CITY OF OTSEGO is PARKS & Recreation PARKS I Recreation Otsego Park & Recreation Master Plan RFP Introduction The Otsego Parks and Recreation Commission is seeking a professional services team to provide the necessary planning services to create the Department's first Parks and Recreation System Master Plan. This plan will provide guidance for both short and long- range planning for the Department by integrating community input and current services and infrastructure with best practices in recreation and park planning standards. The City anticipates the development of the final draft plan will take approximately 8 months from initiation. The Otsego Parks and Recreation Department serves a mid-sized community of approximately 16,000 residents located in Central Minnesota along the Mississippi and Crow Rivers. The demographic profile is mostly young families and retiring baby boomers. The Parks and Recreation Department employs 4 full time and 8-10 seasonal positions and maintains 13 parks, 109 developed acres, 52 undeveloped acres and 22 miles of trail. The City is committed to its core values and uses these values as a guide for current and future decision making: The City is: 1. a strong organization that is committed to leading the community through innovation communication. 2. proactively expanding infrastructure to responsibly provide core services. 3. committed to the delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. 4. a social community with diverse housing, service options, and employment opportunities. 5. a distinctive community known for its beauty and natural resources. Proposed Schedule RFP Posting: February 28, 2018 Proposals due: April 5, 2018 (4:00 pm local time) Interviews: April 17, 2018 Contract Award: May 14, 2018 PARKS Recreation Scope of Work The project is expected to include the following tasks: 1. Review and Assess Past and Current Planning Efforts and Community Demographics. 2. Community Engagement. 3. Inventory and Analyze the Current Park and Recreation System. 4. Identify Current and Future Needs in the Parks and Recreation System. 5. Prepare Final Document. Specific Tasks The scope of work is organized into tasks associated for work activity in support of each area of the plan. The breakdown of tasks and categories may allow the City to choose items to be completed by the consultant or items that City Staff may complete or other ways of phasing the project for maximum efficiency. Tasks Task 1: Review and Assess Past and Current Planning Efforts and Community Demographics: Review current City documents: 0 2012 Otsego Comprehensive Plan 0 2018-2028 Capital Improvement Plan Provide a summary of the City and park and recreation system to include demographical information, geographical features, history, and development standards. Task 2: Community Engagement: Solicit public input through a variety of engagement methods to include surveys, public meetings, and City sponsored events. Provide a project website that is kept up to date. Incorporate information collected by City staff from meetings with specific community partners and user groups. Task 3: Inventory and Analyze the Current Park and Recreation System: • Include individual illustrated park property maps which will include but not be limited to: o Trail mapping o Natural Resources o Illustrations will include park overlays on a current satellite image PARKS Recreation o Inventory current park amenities to include developed and undeveloped acreage currently in the park system Incorporate current natural areas within the Plan and within specific park concept plans to be proactively managed (e.g. prairie and oak savannah restoration, removal of invasive species, shoreline restoration, etc.). Compare the Parks and Recreation Department's organizational structure, staffing, and funding levels in relation to national averages and to other cities of similar size, demographics, and tax base. o Provide a recommendation for future staffing and levels of service. Task 4: Identify Current and Future Needs in the Parks and Recreation System: • Provide a gap analysis that would identify current parks, programs, and facility needs. • Recommend system -wide improvements to include but not be limited to: o Acquiring and/or developing new park sites and natural resource areas. o Developing new program and recreation opportunities in relation to current national trends and demographics. Task 5: Prepare Final Document Establish a 20 -year Parks and Recreation System Plan which would represent a clear vision for the future of the Otsego system of parks, facilities, open space, cultural, and trail systems to include, but not be limited to the following: 1. Summary of the project goals, community engagement process and overall project approach. 2. Reference research on the benefits of parks & recreation and the importance to the economic, environmental, and overall health for the community. 3. Provide a summary of the City and City park system, including population/demographics, community characteristics previous studies, natural features, historical sites, development controls, history of the park system and demands for service levels. 4. Identify community priorities and current parks and facility gaps based on the Parks and Recreation Commission and staff feedback and community engagement input. 5. Include individual illustrated park property maps that will include but not be limited to: a. Trail mapping b. Natural resources c. Illustrations to include park overlays on a current satellite image PARKS Recreation d. Inventory current park amenities to include developed and undeveloped acreage currently in the park system 6. Incorporate within the Plan and within specific park concept plans, specific natural areas within the system to be proactively managed to enhance the natural landscape (e.g., removal of invasive species, prairie and oak savanna restoration, shoreline restoration, etc.). 7. Identify and incorporate within the Plan trail system gap and future land acquisition potential and funding recommendations. 8. Establish a detailed Ten-year Capital Funding Implementation Plan to include estimates to incorporate into the City's Capital Improvement Plan (CIP). 9. All documents submitted in a approved City format. SUBMISSION REQUIREMENTS Firms interested in being considered for providing the services described in this RFP shall submit eight (8) bound copies of their submittal along with the following information to: Ross Demant, Otsego Parks and Recreation Director 13400 90th Street Northeast Otsego, MN 55330 rdemant(&ci.otsego.mn.us 763-235-3155 All Proposals must be received no later than 4:00 p.m. Thursday, April 5th, 2018 to be considered. Proposals received after this deadline will be rejected. Teams composed of two or more firms should combine their statements into one package. Proposals should include the following information for evaluation: 1. Title sheet 2. Cover letter 3. Table of contents 4. Background information for each firm included on the team including resumes and professional references 5. Qualifications of firm(s) and key staff comprising the team including profiles of similar projects 1. Team Composition 2. Statement of Project Philosophy, Understanding and Approach 3. Overall Project Schedule including Project Milestones 4. Itemized Project Budget 5. Deliverables PARKS Recreation CRITERIA FOR AWARD / EVALUATION The following factors will be used in evaluating Consultant's proposals and awarding of the contract: 1. Technical Approach and Understanding of Comprehensive Planning for a growing rural area -10 points. 2. Experience and knowledge in developing similar plans -10 points. 3. Ability to involve partners and stakeholders in the planning process - 10 points. 4. Ability to complete the plan within the given timeframe -10 points. 5. Ability to maintain communication on plan development -10 points. 6. Ability of the firm to perform the proposed work -10 points. 7. Qualifications and References -10 points. 8. Budget -30 points. �1��4-0 leiI I7Z�Z��'� City staff will review the proposals and select firms for the interviews. The Parks and Recreation Commission and City Council Liaisons will conduct the interviews which will be scheduled for April 171h, 2018. The selection committee's recommendation will be presented to the City Council for action on May 7, 2018. The City reserves the right to reject any and all proposals. CONTACT Questions regarding this Request for Proposals should be directed to: Ross Demant, Otsego Parks and Recreation Director rdemant(-Oci.otsego.mn.us 763-235-3155 PLANNING SERVICES PROPOSAL PARKS AND RECREATION SYSTEM MASTER PLAN Prepared by Hoisington Koegler Group Inc. ®® April 5, 2018 0H s _•rl i PARK AND RECREATION SYSTEM PLAN MAPLE GROVE, MINNESOTA ©©April 5, 2018 ©® Ross Demant, Otsego Parks and Recreation Director City of Otsego Hoisington Koegler 13400 90th Street Northeast Group Inc. Otsego, MN 55330 Landscape Architecture RE: HKGi Proposal for the Otsego Park and Recreation System Master Plan Planning Urban Design Dear Mr. Demant and Members of the Selection Group, On behalf of Hoisington Koegler Group (HKGi), we are pleased to submit this proposal to 123 N. 3rd Street, Suite 100 assist the City in creating a new Parks and Recreation System Master Plan that will guide Minneapolis, MN 55401 parks and recreation investments in the City for the next ten to twenty years. Our firm 612-338-0800 has over 25 years of experience in park and recreation planning and have provided these services to more than 50 cities and counties in the upper Midwest. We understand the role that parks, trails, recreation, and natural resources play in creating a desirable place to live, work and play, and we understand the many factors that go into creating and maintaining a high-quality, sustainable parks and recreation system. Otsego has built a strong parks and recreation system that will provide a solid foundation for continued community growth. The community's position along the Mississippi and Crow Rivers offers tremendous opportunities to meet the needs of a growing community with a young population in need of exciting and attractive recreational spaces and facilities. The City wishes to create a plan that guides short and long term development of the parks and recreation system, and would also like to understand recreational trends, current service gaps, and best practices in order to establish the best path forward for the community as it grows. COLLABORATE Clearly our society is changing at an unprecedented rate, and the role of parks and LISTEN the ever -evolving definition of "recreation" has required us to use new approaches in EXPLORE our planning. In recent years, HKGi has worked with metropolitan communities and counties who are facing issues of changing demographics and a new emphasis on issues CREATE such as health and wellness. While our community planning process will help the City assemble an overview of the community's unique needs, values and desires, we will also bring lessons learned from our recent experiences to enrich the planning process and create a plan that looks ahead to Otsego's future. We view the System Plan process as a true collaborative effort.The HKGi team's award- winning expertise in park, recreation, and trail planning; park financing; and community engagement; combined with the collective knowledge of city staff, Parks and Recreation Commission members, stakeholders and the community, will result in a sustainable and visionary plan that addresses Otsego's unique needs and opportunities. Our proposed process will challenge the community to think broadly about the future role of parks will incorporate what we hear into a clear blueprint for the future of the system. Our HKGand that design, proposal includes a comprehensive scope of work and the production of deliverables whenbelieves when inspired by the that will serve as a cost-effective guide to physical actions/improvements, connections, character of the people programs, facilities, operations and funding. and the land, can create Gabrielle Grinde, who will serve as Project Manager for this project, has provided a unique and identifiable leadership on many of our firm's most successful park and recreation planning projects. sense of community. She can be reached at gabrielle@hkgi.com or 612-252-7141 if you would like to discuss this project or our qualifications to conduct this exciting community project. We look forward to speaking with you. Sincerely, Paul Paige, PLA Gabrielle Grinde, PLA President Project Manager OTSEGO, MINNESOTA III L PARKS AND RECREATION SYSTEM PLAN CHANHASSEN, MINNESOTA WON WE 17.0mmptMW W-yj�)'F&o Wi m 71a tfi a eve IL t7 "mom 4�x ol "'Vlln*'�t I&F A T4 PROJECT TF -1 Hoisington Koegler Group Inc. 0© Since its establishment in 1982, Hoisington Koegler Group (HKGi) has helped ©n communities create great places for people to live, work and play. HKGi's planners and landscape architects have built a strong understanding of the issues Hoisington Koegler Group Inc. communities face as they seek to grow and evolve. This understanding has been 123 North Third Street Suite 100 built by working with city leaders, learning about the needs of their stakeholders, Minneapolis, Minnesota 55401 crafting strategies to help them seize opportunities and address challenges, and p: 612.338.0800 producing tools to help them build and sustain great places, f: 612.338.6838 Park and recreation planning has long been a core service at HKGi, and as w: www.hkgi.com recognition of the economic, environmental, and health benefits of well-designed Est. 1982 parks, trails, and recreation systems grows, so too does our commitment to Principals: providing innovative service to our clients. Our planners and landscape architects » Paul Paige, PLA, President bring a wealth of experience and knowledge about the programming, sustainability, ,> Brad Scheib, AICD, Vice President community engagement, and operations issues that park and recreation planning projects must address. They also provide skilled project leadership, ensuring that >> Bryan Harjes, PLA, LEED AP, Vice projects stay on budget and on schedule. President Our planning approach is defined by four core principles: Associates: » Jeff McMenimen, PLA COLLABORATE » Rita Trapp, AICP Community members, stakeholders, clients and consultants combine their creativity, Staff: passion, insight, and skill to build great places. 7 Licensed Landscape Architects LISTEN » 5 Certified Planners We use the ideas and knowledge provided by community members, stakeholders, » 4 Planners/Urban Designers and clients to develop plans and designs that help the community achieve its vision. 1 Communications Staff EXPLORE Our ability to explore potential opportunities and strategies with clients and Planning communities allow the best solutions to emerge. Landscape Architecture Urban Design CREATE We strive to create plans and designs that produce positive results for our clients, which allows us to achieve our goal: to create great places that enrich people's lives. OTSEGO, MINNESOTA Team Members and Roles INTRODUCTION Gabrielle Grinde, PLA The HKGi team proposed for this Gabrielle will serve as the Project Manager for the HKGi team. She will maintain project consists of landscape regular communication with City staff and team members to ensure the project architects, planners, and urban is staying on schedule and deliverables are completed. During her career she has designers who have all contributed managed park and recreation system planning projects and park implementation to multiple parks and recreation projects for multiple public clients, including the City of Elk River, City of Maple planning and design initiatives. Grove, and Dakota County. Her high standards for conducting a clear and As you will see in the resumes understandable process, producing the highest quality project deliverables, and that follow, the members of this her ability to adjust to project needs as they arise will ensure a smooth and efficient team have been recognized for planning process, outstanding work on several Paul Paige, PLA award-winning planning and Paul will serve as the Principal in Charge, assisting with visioning and quality control design projects. The talents based on his more than 25 years of experience in parks and recreation work. He they bring to this project include has worked with multiple communities throughout Minnesota on design and excellent communication skills, a implementation of parks and facilities, and his service as a former park commissioner focus on client service, creativity for the City of Elk River has given him unique insight into the processes for planning combined with critical thinking, and implementing park improvements. and a demonstrated ability to lead an effective and efficient planning Rita Trapp, AICP, LEED AP process. Rita will assist with ensuring that a quality and comprehensive product is delivered by serving as Project Advisor. With a background in municipal planning work and her past experience managing several city comprehensive plans and park system master plans, Rita has a thorough knowledge of the components that make a successful plan. Rita's background in grant writing and funding will also ensure the final product is implementable and fundable. Jody Rader Jody will serve as the Lead Project Planner. Jody's attention to detail and past experience with project management and community engagement in a variety of communities nation-wide give her a keen insight into proven methods for gaining input from project stakeholders and the public. Her strong graphic and design skills will contribute to a graphically engaging plan document. Andrew Papke-Larson Andrew will provide technical support for the planning process, including mapping and visual communications materials in support of the community engagement effort. His efficiency and attention to detail will help the HKGi team conduct a cost effective engagement process, and his graphic design skill will ensure that communications materials are appealing and communicate clearly to project stakeholders and members of the public. PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL Years of Experience: 9 Education: » Master of Landscape Architecture - University of Minnesota » Port Cities Study Abroad: Lisbon, Barcelona, and Venice - University of Minnesota » B.A. - Political Science, University of Wisconsin Registration: » Landscape Architect, Minnesota License No. 50416 Memberships/Affiliations: » American Society of Landscape Architects- Minnesota Chapter Awards: » 2015 MN APA Innovation in Planning Award - Lanesboro Arts Campus Vision Plan » 2015 MNDOT Stewardship Award in Transportation and the Natural Environment- River to River Greenway, Dakota County, MN » 2015 ASLA-MN Merit Award for Analysis and Planning - Parks and Recreation Master Plan, Duluth, MN » 2009 ASLA Honor Award for Planning and Research - Parks and Recreation Vision Plan, Saint Paul, MN Gabrielle Grinde ASLA, PLA Landscape Architect 1 612.252.7141 1 gabrielle@hkgi.com Gabrielle's range of experience includes working with communities on large scale planning efforts as well as small scale site improvements. Comprehensive community park, trail, recreation, and open space planning have been important components of Gabrielle's work. In addition to her extensive list of park planning and design projects, she was a key contributor to award-winning parks, recreation, and open space plans in Duluth, Dakota County, and Saint Paul. She has been heavily involved in the planning and creation of Dakota County's innovative greenway network, and she has also been an important contributor to community development projects involving nature education, public arts, and cultural heritage. She is an experienced community meeting facilitator with excellent listening and communication skills, and her graphic design skills enable her to create user friendly materials that communicate clearly with project stakeholders and community members. In addition to her park and recreation -related planning work, Gabrielle provides design and landscape architecture expertise to development and redevelopment planning, site design, and ecologically sustainable landscape design projects. Park and Recreation Planning and Design Experience » Parks and Recreation System Plan I Chanhassen, MN » Greenway Master Plans (multiple greenways) I Dakota County, MN » Greenway Collaborative Guidebook I Dakota County, MN » Parks and Recreation System Plan I Maple Grove, MN » Trail and Bikeway Plan I Duluth, MN » Park and Recreation System Master Plan I Duluth, MN » Parks and Recreation Master Plan I Elk River, MN » Public Art Master Plan I Fargo, ND » Park and Recreation System Master Plan I Inver Grove Heights, MN » Parks and Recreation Master Plan I Rochester, MN » Park and Recreation System Master Plan I Saint Paul, MN » Wargo Nature Center Master Plan Anoka County, MN » Recreation and Parks Master Plan Brooklyn Park, MN » Hartkopf Park Master Plan I Brooklyn Park, MN » Lake Ann Park Improvements I Chanhassen, MN » St. Louis River Corridor Neighborhood Park Master Plans I Duluth, MN » Countryside Park Master Plan & Construction I Edina, MN » Woodland Trails Park Master Plan Elk River, MN » Munger Trail Spur Connector Plan Hermantown, MN » Lanesboro Arts Campus Master Plan I Lanesboro, MN » Above the Falls Master Plan Minneapolis, MN » Northeast Park Master Plan Minneapolis, MN » Park Master Plans I Olmsted County, MN » Great River Passage Master Plan I Saint Paul, MN » North Lake Avenue Trail Concept Plans I Storm Lake, Iowa OTSEGO, MINNESOTA 4 Years of Experience: 25 Education: » Bachelor of Landscape Architecture - University of Minnesota Registration: » Landscape Architect, Minnesota License No. 23594 Memberships/Affiliations: » Elk River Parks and Recreation Commission (former) » Sensible Land Use Coalition Awards: » 2015 ACEC-MN Excellence in Engineering Honor Award - Buffalo Downtown Commons » 2014 MN APA Planning in Context Award - Chaska Downtown Streetscape Schematic Design » 2013 MN ASLA Merit Award and 2009 MRPA Award of Excellence - Rivers Edge Commons, Elk River, MN » 2003 Mpls AIA Merit Award - Bloomington Civic Plaza » 2002 MRPA Award of Excellence - Normandale Lake Bandshell » 1988 ASLA Honor Award for Student Work Paul Paige PLA President 1 612.252.7125 1 ppaige@hkgi.com Paul brings valuable leadership experience and planning knowledge to all of his project work, and clients benefit from his project management skill and his ability to facilitate a thorough yet efficient community engagement process that identifies stakeholders'most important needs, values and desires. He has provided leadership as project manager on a wide range of planning and design projects, with a particular focus on parks and recreation planning, public space improvements planning and design, and construction administration for civic and corporate campuses. Paul also brings valuable perspectives to his park planning work. He is an avid outdoorsman, and over the course of the past two decades has also been active in organizing and participating in recreational sports both as a player and as a youth league coach. His user experience, combined with his professional training and experience, helps him understand the unique needs of a variety of user groups. Park and Recreation Planning and Design Experience » Comprehensive Park System Plan I Becker, MN » Athletic Feasibility Study I Chanhassen, MN » Parks and Recreation System Plan I Chanhassen, MN » Parks, Trails and Open Space Master Plan Dayton, MN » Parks and Recreation System Master Plan Elk River, MN » Parks, Trails and Open Space Master Plan Independence, MN » Trail Master Plan- Community wide I Northfield, MN » South Loop Park Master Plan Bloomington, MN » Normandale Lake Bandshell Bloomington, MN » Bush Lake Beach Renovation Bloomington, MN » Village Creek and Arbor Plaza Brooklyn Park, MN » Park and Recreation System Plan I Brooklyn Park, MN » Andrews Park Renovation I Champlin, MN » Lake Ann Park Improvements I Chanhassen, MN » Multiple Park Improvement Projects over 15 years I Chanhassen, MN » Rice Marsh LakeTrail I Chanhassen, MN » Veterans Memorial Park I Chaska, MN » Lebanon Hills Connector Evaluation I Dakota County, MN » Countryside Neighborhood Park Master Plan I Edina, MN » River's Edge Commons Master Plan and Design I Elk River, MN » Youth Athletics Complex Master Plan I Elk River, MN » Woodland Trail Park Master Plan I Elk River, MN » County Road 144Trail Feasibility Study I Hassan Township, MN » Bottineau, Currie, and Stewart field improvement projects I Minneapolis, MN 5 PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL Years of Experience: 14 Education » B.S., Land Use Geography and Economics, University of Wisconsin -Eau Claire Registration » American Institute of Certified Planners - Cert. #021555 Memberships and Affiliations » American Institute of Certified Planners (AICP) » Accredited Professional, Leadership in Energy and Environmental Design (LEED) » Professional Development Officer (PDO) for Minnesota Chapter, American Planning Association » Former Secretary of Board of Directors, Minnesota Chapter, US Green Building Council » Minnesota Design Team, past Chair and co -leader of Walker and Maple Plain visits » Former Vice Chair, Planning Commission, Vadnais Heights, Minnesota Awards » 2017 National APA President's Council Leadership Award » 2009 ASLA-MN Honor Award for Planning and Research - Saint Paul Park and Recreation Vision Plan Rita Trapp, AICP, LEED AP' Associate 1 612.252.7135 1 rita@hkgi.com Rita blends technical planning knowledge with exceptional communication and management skills to provide her clients with outstanding project leadership and efficient community engagement processes that facilitate greater understanding of the community's needs and vision for the future. She is an effective communicator, and with her strong writing skills she has helped more than a dozen local government agencies secure over $21 million in grant funding, primarily for active living initiatives and park, trail, sidewalk, and roadway improvements. In addition to her project work on comprehensive, park and recreation system, and development/redevelopment plans, Rita has also provided general planning services to several communities, including more than ten years of service as the City of Mound's consulting planner. This planning experience, combined with her work drafting development and zoning codes and service on her local planning commission, means Rita brings a thorough understanding of the ways in which policy and plans impact community development. Parks, Recreation, and Trails Planning Experience » Recreation and Parks Master Plan Brooklyn Park, MN » Parks and Recreation System Plan Chanhassen, MN » Lake Byllesby Park Master Plan I Dakota County, MN » Park Dedication Study I Elk River, MN » Byllesby Park and Neilsen Reserve Master Plans I Goodhue County, MN » Trail Gap Study I Inver Grove Heights, MN » Park Dedication Update I Livonia Township, MN » Parks and Recreation System Master Plan Maplewood, MN » Above the Falls Regional Park Master Plan Minneapolis, MN » Minnehaha Creek Corridor Master Plan I Minneapolis, MN » Surfside Park Master Plan I Mound, MN » Park Dedication Ordinance New Brighton, MN » Park Dedication Ordinance Elk River, MN » Park Master Plans I Olmsted County, MN » Park Dedication Study I Prior Lake, MN » Trail and Sidewalk Study I Prior Lake, MN » Highway 96 Snail Lake Marsh Regional Trail Master Plan Amendment Ramsey County, MN » Rice Creek North Regional Trail Master Plan Amendment I Ramsey County, MN » Parks and Recreation Master Plan Rochester, MN » Parks and Recreation System Plan St. Paul, MN OTSEGO. MINNESOTA 6 Years of Experience: 8 Education » Master of Landscape Architecture, University of Minnesota, 2015 » B.S. Architecture, University of Minnesota, 2006 Membership » ASLA, Associate Member » Association for Community Design Awards » ASLA Student Honor Award » College of Design Student Excellence and Scholarship Award » HUD Innovation in Affordable Housing Finalist Professional Activities » ASLA-MN Executive Committee, Student Chapter Liaison » ASLA-MN Step -Up Intern Program Chair » Represent ASLA-MN at planning, and design related conferences » Guest reviewer for the College of Design at the University of Minnesota » Active with WILA (Women in Landscape Architecture) Jody Rader Urban/Landscape Designer 1 612.252.7136 1 jrader@hkgi.com Jody is an urban and landscape designer skilled in conducting planning and design that promotes healthy living, sustainable ecosystems, and quality of life for all. She brings experience working with a variety of institutional, non-profit, governmental, and consulting firms to her project work at HKGi. Her broad project experience includes bicycle and pedestrian planning, park master planning, site planning and design, urban design and public space planning. Jody also brings past experience in architecture, community design, and construction project management to her work as a planner. She worked for several years on the Gulf Coast, contributing to rebuilding efforts there following Hurricane Katrina. She is strongly committed to landscape and public space stewardship and advocacy. Project Experience » SHIP Grant Writing I Anoka County, MN » Lake Byllesby Regional Park Master Plan I Dakota County, MN » Cedar Avenue Transitway Eagan Station Area Planning I Dakota County, MN » Grant Writing I Dakota County, MN » East Town Small Area Plan I Excelsior, MN » Glacial Edge Trail Master Plan I Fergus Falls, MN » Downtown & Riverfront Master Plan I Fergus Falls, MN » North and South Valley Parks Active Living Master Plan I Inver Grove Heights, MN » Comprehensive Plan I Inver Grove Heights, MN » Comprehensive Plan I Kasson, MN » Comprehensive Plan I Maplewood, MN » General Planning Services Medicine Lake, MN » Surfside Park Master Plan Mound, MN » Downtown Master Plan I St. Francis, MN » Comprehensive Plan St. Louis Park, MN » Comprehensive Plan South St. Paul, MN » Downtown Park Planning I Stillwater, MN » *Fitchburg Bicycle and Pedestrian Plan I Fitchburg, WI » *Kenilworth Trail Landscape Design & Engagement I Minneapolis, MN » *MnDOT Safe Routes to School Planning I Minnesota » *Oak Creek Safe Routes to School Planning I Oak Creek, WI » *Nice Ride Systems Planning I Minneapolis, MN » *State Capitol Landscape Design I St. Paul, MN » *Brookview Community Center I Golden Valley, MN » *Aurora Healthcare Healing Garden I Burlington, WI » *Western Waterfront Trail Pre -Master Plan I Duluth, MN » *Anderson Park Master Plan I Isanti County, MN 7 PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL Years of Experience: 1 Education Masters of Landscape Architecture - University of Minnesota » B.A., Environmental Science - Luther College Andrew Papke-Larson Landscape Designer 1 612.252.7138 1 andrew@hkgi.com Andrew is a landscape designer and recent graduate from the University of Minnesota's College of Design. With a broad set of interests including urban design, community driven design, ecological restoration and water management. Andrew also brings a strong graphic design skill set to HKGi. While working on a Masters in Landscape Architecture he also received a minor in ecological restoration and a certification in the technology of participation, which uses a set of structured methods to enhance facilitation and leadership of groups, allowing them to think, talk and work together more effectively. Andrew's award winning Master's thesis focused on industrial remediation and reuse through green infrastructure. Andrew also earned a B.A. in Environmental Science comes from Luther College in Decorah, Iowa. His project experience highlights include mapping and communications material design work on the Fergus Falls Downtown Riverfront Master Plan, the Maple Grove Park and Recreation Master Plan, and on comprehensive plan updates for Inver Grove Heights, Richfield, and Victoria. Planning and Design Project Experience » Comprehensive Plan I Burnsville, MN » Downtown Vision Update I Chanhassen, MN » Comprehensive Plan I Eagan, MN » Downtown Riverfront Master Plan I Fergus Falls, MN » Comprehensive Plan I Inver Grove Heights, MN » Comprehensive Plan Update I Kasson, MN » Parks and Recreation System Plan I Maple Grove, MN » Athletic Field Feasibility Study I Maple Grove, MN » Comprehensive Plan I Maplewood, MN » Minnehaha Creek Corridor Master Plan and Restoration Minneapolis, MN » Comprehensive Plan I Mound, MN » Comprehensive Plan Update I New Richmond, WI » Comprehensive Plan Richfield, MN » Comprehensive Plan Stillwater, MN » Comprehensive Plan Victoria, MN » Comprehensive Plan Waukee, IA » Comprehensive Plan White Bear Township, MN OTSEGO, MINNESOTA 8 _ � �_ �� - �, � y « "'� ,��• �, rte. •� • � 46 FA V GREENWAY MASTER PLANNING 4 �' �F • �, DAKOTA COUNTY, MINNESOTA Av r � lb IL A lip 4 46 AL v N34 IN Alp at lb 1.>' .rte' � 'y '� t'+•� , • i - r_ __ - '. _ a�� 4 _ D 2 • RELEVANT EXPEA Park and Recreation Planning Experience Since its earliest years as a landscape architecture firm, park and recreation planning has been a fundamental part of HKGi's work. Our planners and landscape architects have been involved with the park planning process from initial conception at the system and scoping level all the way down to final design, construction, and ribbon cutting. We have listened to thousands of people from across the state and the Twin Cities region talk about their experiences with the parks in their communities and their desires for the future. We understand what a community's parks, trails, open spaces, and natural resources mean to its residents, and we know how to develop plans that respond to the community's needs and desires. We have also worked with hundreds of park and recreation staff members, commissioners, and elected officials in a variety of communities, from the state's largest cities down to its smallest towns. We know from our work with them that park and recreation systems face many challenges with changing demographics, evolving recreational needs, budgetary limitations, and the need to find innovative, efficient ways to deliver services and maintain facilities. We use the knowledge we have gained from our work with different communities and different constituencies to serve our clients and help them find the right mix of development, maintenance, and implementation strategies that work best for their unique communities. The pages that follow contain a small sampling of our park and recreation planning and design work, and the list below includes many of the clients for whom we have provided park, recreation, and trail planning services in recent years. We have also provided some references in the column to the right. These contacts will be able to speak directly to their experiences working with the members of the project team. RECENT HKGI PARK AND TRAIL PLANNING CLIENTS Anoka County Golden Valley Apple Valley Goodhue County Bloomington Hennepin County Brooklyn Park Hermantown Champlin Inver Grove Heights Chanhassen Le Sueur Chaska Maple Grove Dakota County Minneapolis Duluth Olmsted County Edina Red Wing Elk River Rochester Farmington Rosemount Fergus Falls Saint Paul Fridley Wright County References: Todd Hoffman, Parks and Recreation Director City of Chanhassen » thoffman@ci.chanhassen.mn.us » 952-227-1129 Chuck Stifter, Parks and Recreation Director City of Maple Grove » cstifter@maplegrovemn.gov » 763-494-6501 John Mertens, Senior Planner Dakota County » john.mertens@co.dakota.mn.us » 952-891-7036 OTSEGO, MINNESOTA 10 Parks and Recreation System Plan Maple Grove, Minnesota --Community Center Analysis continued---------- OWitat We Heard (Community Survey results) Over 80% of survey —p—1ntsindicated thet they use the Community Center, the highest response for any park facifly. When asked abort vin On ,npraianeatNeddtia,s respondents v Ud support th<Wgh Lind ng m" haivns, szJ a coed rere ajLn,, 44 7o indicated grent..supportfor upgrading the Cnmurunity Center General Comments: • Cmtu,rne mere espressedabn hour husy and c,,wd,d the Canrn,unily Center and ilal,dhlies yct, es„eeially during halidnys and ,eeekends • Umr,f rJrcili«e, and ncli,iliesjnr•young child,,,, • =deal,area»„ccrnedahaul high ,,,.(uff—iliti-end e9.00,1e n c<es,fnr.rta,de Vro rcidenls compared In olhercon,m Uies Potential Community Center lmprovements&Additions Expand space for seacr center picgranu any BuPd outdoor covered, open air ms,kat space _[rot- (card dub, speakers, etc.) Remcdel indoor playground vl�th better ventilation and * Expand indoor and outdo,,sv/nvr,ng pods vith more mere epporturhies for younger kids lap suim space, more s•limnvng lesson availability , . Add fitness fadities, such as incocr matking track an- - more actNvkas for older children outdoor exercise stations Add outdeorrefrigerated hockey,ink , Add parking ramp HKGi is currently in the process of providing leadership and planning expertise to the City of Maple Grove and its Park and Recreation Board to create a parks and recreation system plan that establishes a strong, community -supported vision for the future. In the past ten years Maple Grove has built an impressive series of signature parks and park improvements that are considered among the best parks in the Twin Cities region. The current planning process will help the community understand how these signature parks fit into the community's "base" park system, which the community intends to complete within the next decade. This plan will also help the community understand demographic and recreational trends that will influence future systemwide improvements, expansions, investments, and redevelopment of park facilities. As part of the process HKGi is conducting a study of Maple Grove's Community Center in order to identify existing conditions, issues, needs, and collect feedback from community members on how they use the Community Center and what improvements they would like to see in the future. HKGi is using a variety of methods to collect input from stakeholders, and because Maple Grove is also home to several regional parks and trails, the Three Rivers Park District is also being involved in the process. PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL PROJECT PROFILE Community: Northwest metropolitan suburb located in Hennepin County. Population over 70,000. Scope of Services: Project management, community engagement, research and analysis, planning, GIS, report writing Parks and Recreation System Plan Chanhassen, Minnesota PLAYGROUND REPLACEMENT a,iSPr MamCommh3,2017DraNlor shay.. d AdvleDry itee Nea dew •.ri•r� rt-.. • •rte . .. EEen _ eT� # Pia lrle :nit<y M1 [L„v�un>; t.r�u;�s.1 �•< M Usa vtiiY -C S-A rtrlY.:asd r... 0 - LEGEND 11okJe tis pl5n fur P`55+1 re,lu +:nt • m `- ilalY:�cm, 5{+sI t: U'1s. i'Elii 6ci. � • . .. LEGEND * tm.nmYnn>•d teaxt5 � 0 wPh�nntin �%}=� uem. w,axmwm, �i .- �]�rnucoam:e 0 0.25 0.5 1 5 Mine O1Y1117Ie1� � a r .r rI , i i W IF IE `1 1 r �} r HKGi recently led the community through its first systemwide planning process. The City has built an impressive system that exceeds national standards in several key areas, but as the City enters its next phase of development, staff wanted to take a comprehensive look at their system and identify guidelines for growing and maintaining the system as the community continues to grow. HKGi's planning process included assessing current conditions within the system, including identifying levels of access to community and neighborhood parks, distribution of facilities, and gaps in the trail and open space system, The planning process also addressed the City's desire to establish a new set of guiding principles that will provide a framework for future decision-making and measuring the success of implementation initiatives. HKGi led an extensive and successful community engagement process that included two phases of input and involved several pop-up meetings at community events, stakeholder meetings with athletic associations and seniors, several online questionnaires, a community open house, and input collected through a highly interactive geo-based online mapping and comment tool. HKGi's planners worked with the City to analyze all of the input collected and use that information to develop recommendations that include long-term goals and policies to guide decision-making, and initiatives that detail actions and steps needed to implement the plan. PROJECT PROFILE Community: Southwest metropolitan suburb located in Carver and Hennepin Counties. Population over 25,000. Scope of Services: Project management, community engagement, research and analysis, planning, GIS, report writing OTSEGO, MINNESOTA 12 13 Greenway Master Plans Dakota County, Minnesota To Minnesota Existing Soft River Surface Trail Minnesota River Floodplain Active Railroad Greenway Corridor . stewardship land Sibley Memorial Hwy Opportunity for Slope Stabilization and Habitat Restoration Since 2009 Hoisington Koegler Group has worked with Dakota County on ground- breaking master plans for its county -wide greenway system. These projects represent the first regionally -designated corridor master plans in the Twin Cities to intentionally combine the functions of water quality, habitat, linear recreation, non - motorized transportation, and interpretation planning. The master plans are rooted in the directives outlined in the Dakota County Greenway Guidebook, developed by HKGi in 2009.The projects exemplify HKGi's long-standing approach to infusing ecological functions into community planning and infrastructure investments. The plans have been prepared as models in both approach and "design signature"for future greenway master plans to follow. The master plans: Provide strategic guidance for future greenway development » Integrate recreation, transportation, natural resource management and improved water quality » Provide recommendations for natural and cultural resource stewardship Identify a greenway trail alignment, interpretive themes and design direction » Recommend implementation strategies for land protection, development phasing, capital and operations budgets and funding. PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL Existing Big Rivers Regional Trail Opportunity for Stormwater Plantings AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS MINNESOTA 2012 Merit Award for North Creek Greenway and Minnesota River Greenway Master Plans Master Plans Completed include: » Minnesota River and North Creek » Vermillion Highlands » Rosemount » Lake Marion » Mendota -Lebanon Hills » River to River » Rich Valley PROJECT PROFILE Community: Southeastern metropolitan county. Mixure of suburban and rural communities. Population over 412,000. Scope of Services: Project management, community engagement, greenway alignment analysis, route planning, design, report writing Dakota County Greenway Guidebook Dakota County, Minnesota Dakota County Park: and Greenways Visit What's New? 1) "EATMACES DadaadonPaks " New Vor"TBon Nighdands Fork • Mere [kings adei, p•h[ Nnmar aeMRys[n - GatheAnpad talebutlan men • SMIIlo" "d .Nr PUY areas • Maee PepulM'rW%batkr - [nhenced PlcnicAlrq - plWr.pead ♦ocnslbM tsaa 1"" 2) CONNFCMDPLACES. Grtxn0my7rd(s +-Wn9p8rls1opeap4'— Ulssarperktctwllect ptrks, "hoofs. take [relit, 04"r9un4 Qcrarin. Sed the Motrsda erd MitdtdPPl Itttwe. ' WaWdp6211Uft r1dlo-lhlatkabnp + PLMlk apondeeemrk [apatAer to aoau 2m msm M *[.onRiys aoMr mostly p�lfdy-araW land. 3) PROINMPLACES, Gretolr►/ruitrlxtnre • Irdteww and protM perk rzrowcet • hrttKtrttWmtmrWgrt [n poblklpdva4 Psitrlwtegpt • Hotett nat.41m.naod open". in pAlktprhate panhe"NPt DAKOTA COUNTY PA IOC SYSTEM aryl COLLABORATIVE OPER SPACE PAOTECTiON i Lr_Cc Yr.r\! �_ R•nrr.r Y•�n lni,.li�,larf•r?rurFut to \b•NI•cn �'74.�f, Clr.•nSNu[ev.,.p•rl k� �� r.lv-.aq r»iflaw•.f N.g4r.•..If ♦.wit rraGc`d Nsi nYr.—.• G!+arxlrl Crtr Cywn..y. wri ,n,pv r.rts srhe:h �trt_tabnt.! i r,i..r.y o. -,a rrrn«I,d r.-�I.dr/Y6q rrl«1. 1uNk R.latl+a flllwal ar. Vb&M '- F_rrN:M alll In ialtlnp�arrw.✓r! 1 i . i' ., , � ,° ' u ._ , i; AWARD WINNER �Yr r1•�Mr��.++��R {q..r.arpa�re N.rs tier Dakota County is the third largest county in the Twin Cities Metro Area and the fastest growing county in the state. Planning for the protection, connection, and management of green infrastructure is essential for protecting natural systems and the quality of life in Dakota County. HKGi has worked with Dakota County to create a vision for an innovative greenway network, documented in the Greenway Collaborative Guidebook, which establishes a ground -breaking approach to building a county -wide greenway network. In Dakota County's network, greenways are treated as infrastructure that serves multiple public purposes, including serving transportation and recreation needs, providing habitat, conserving open space, and preserving water quality. This unique way of understanding a greenway as serving more than just a recreational function impacts the planning process and has required a high level of collaboration between HKGi, Dakota County, municipalities, other governmental agencies, and individual landowners in order to identify high quality corridors for inclusion in the network. Since the guidebook was adopted in 2010, the framework has proven to be very effective. In that time HKGi and Dakota County have collaborated with cities and other agencies to produce master plans for several greenway corridors and has cooperated across agencies to secure land and funding for the county -wide greenway network. Conceptsfor Grwnways w Ato".4rndtattwr.r , Rlearel Rap 1M1 ae.reY. a,orhnafGrr-.ulr z rr�,n.aary� rnd rr_�f V Irr �a•t. �F° t tom[ A*6W /cilli ', ti.^rgltwaetletrw 'ttirre/y+yWaa[Yt1P APA, Minnesota Chapter 2012 Partnership in Planning Award OTSEGO, MINNESOTA 14 15 Parks and Recreation Master Plan Elk River, Minnesota ` 00, t I t t �• � _ b t a i _ =1 Intra wbw• _ hw�IM.�w�w� uH��wl►>•I + w ,Mhl rt - .. ti axe, utrr.s.�aa,r. - —[r;6r,d flet It A/'. ' Fehntrihed jl+alar parks and recreation facilities and 1,000+ acres of parkland, Elk River enjoys access to PA -W Puiing HF 711 ' the Great Northern and Mississippi River Trails as well as some of the best biathlon, 6hotrvn4 Saud Voirytu l cross country skiing and mountain biking trails in the Twin Cities. ;vie, u3ntt i '�-r Puf(G.ryYliogvuh,Fetlroxet i the City retained HKGi to lead a systemwide master planning process to ensure L my-W.UP_ganhit that it will continue to provide high-quality service to an evolving population. - Spit l Pad EW4ftti" Arm - Sptath-Ps! l improvement of existing facilities and maintaining assets at a high level but does A identify some systemwide needs, P*Vmmn�sArea food Greater connectivity to the Great Northern and Mississippi River Trails and better, safer connections across Highways 169 and 10 are high priority items. Expanding L41nedPkliebe4i444i ull Dar_ ArMknctt A�hle�ic Colrpie3 . L1Gttt b 56'preDcerd � �. vAttiatpandedlenr4�rilee� feetktt given p raparty Gnet lkphdM w 1 fcal':xdSxstant assets and establishes strategies to ensure that the arts remain a vital part of the city's identity and economy. r +j The Master Plan identified a need for greater trail connections throughout Elk River (map at left), and developed park concepts for expanding and improving several of the City's most successful parks (above). Elk River already offers excellent facilities for activities such as mountain biking and has access to outstanding rivers and lakes. The Master Plan will help the City maintain its high qualitysystem. Elk River's motto is 'Powered by Nature, and the community lives up to its motto by providing residents with ample access to outdoor activities. In addition to its 44 PROJECT PROFILE parks and recreation facilities and 1,000+ acres of parkland, Elk River enjoys access to Community: the Great Northern and Mississippi River Trails as well as some of the best biathlon, Northwestern growth community in cross country skiing and mountain biking trails in the Twin Cities. Sherburne County. Population over Elk River is projected to triple in size from 1990 to 2035. To prepare for its growth 23,000. the City retained HKGi to lead a systemwide master planning process to ensure Scope of Services: that it will continue to provide high-quality service to an evolving population. Project management, community Because Elk River is well-positioned for the growth to come, the Master Plan stresses engagement, system analysis, improvement of existing facilities and maintaining assets at a high level but does system planning, park concept identify some systemwide needs, design, GIS, report writing Greater connectivity to the Great Northern and Mississippi River Trails and better, safer connections across Highways 169 and 10 are high priority items. Expanding and improving access and recreational opportunities on the Elk and Mississippi Rivers and Lake Orono are also priorities. Other facility needs include a skate park, artificial turf fields, a signature baseball field, and strategies to improve universal accessibility. HKGi also developed a Public Art Plan that inventories Elk River's arts assets and establishes strategies to ensure that the arts remain a vital part of the city's identity and economy. PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL b --A 1,d I I, h,' b n li 11 II S 1: Woodland Trails Park Master Plan Elk River, Minnesota Woodland Trails features a dynamic topography encompassing forests, wetlands, and restored tall -grass prairie and also features an outstanding trail system, including a paved segment of the Great Northern Regional Trail, throughout the 427 -acre park. The park is particularly renowned for its high quality groomed cross country ski trails and draws skiers from around Central Minnesota and the Twin Cities. The park's trail system will also provide connectivity to significant destinations south towards downtown Elk River, and north to Zimmerman, Princeton, the Sherburne National Wildlife Refuge, and the Sand Dunes State Forest. The master plan expresses a community-based vision for Woodland Trails that emphasizes preservation, restoration, and interpretation of natural resources and biodiversity and also establishes the park as a four -season recreational and outdoor educational destination. HKGi conducted a statistically -valid survey as part of the planning process and also collected public comments via an Open House. Public support was high for ecological restoration and preservation and a moderate level of facility development. The Master Plan, which includes an ecological/land resources plan and implementation and phasing strategies, will provide the basis for an application to designate Woodland Trails as a Greater Minnesota Regional Park. The park master plan identifies a wide range of potential improvements and park expansion or integration opportunities. PROJECT PROFILE Community: Northwestern suburb in Sherburne County. Population over 23,000. Scope of Services: Project management, community engagement, park concept design, report writing OTSEGO, MINNESOTA 16 Park System Plan Maplewood, Minnesota t t r iYaodtxsd (!ills t7aatA reekupP Imitlei la ihatrd parkht j1 r- C� 04. e ..l •M t GAvia RaLi i t. �' Prott4s<�d. - , ADA —.A hYrygrowi0 - �flaioflt0 $ivtn4i r ti r cboerttti eoe! t �tnata alitrea ��gJ ieutur •� WCOdinaf II 10 r ��r I !bunds Park Araae,r�: Vetefan� MomoriA Nrk 1s erulsioned as a mlior dastination for tommuNty gattYPrirlit in Maplewood. I{ry_�paluls-a . lunphittt titre that van xcomr>dite up to 500 (tropic • Yetworm Menwal • . plMiourtdfeaturinq M 6m+1 Sao P1s1b3ep4}y ul • 734 total parlonq sexes • Natural fesoumerestoiatlon . Ballr*W upcpades • Pittllt 4lelters • Rrststwhts fir m Mm" Aadttf" _ s A.Ptatlreatir. Ixon It npgradn F r i F14 40 .; 40 a0 i HKGi's Park System Plan for the City of Maplewood will guide the community as its system matures and as its population demographics continue to evolve. Extensive community engagement conducted by HKGi, including a statistically - valid community survey, indicated that taking care of the existing system is the top priority for community members, but changing demographics also indicate the need to accommodate new activities, such as Tuj Lub, pickleball, and disc golf for new populations. Enhancing the City's trail, greenway, and preserve network is also a community priority expressed in the plan. Development levels and Maplewood's unique boundaries presented HKGi's planners with interesting challenges in trying to address community desires, particularly for a signature park in all sectors of the city. HKGi's planners responded with a creative and resourceful signature park concept that links four central city open space/park facilities with a strong trail network. Other priorities include ensuring all residents live within a 112 mile walk to a park, identifying new funding sources and placing special emphasis on renovation and replacement needs. 17 PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL PROJECT PROFILE Community: Northeastern suburb in Ramsey County. Fully developed. Population over 38,000. Scope of Services: Project management, community engagement, system analysis, system planning, park concept design, GIS, report writing D P. y HKGi's signature park concept (top) for one ofMaplewood's 2z fully -developed districts links three existing parks including ` ,��, a redesigned Veteran's Memorial Park (left). HKGi's planners .•a attended community events as part of the engagement effort. HKGi's Park System Plan for the City of Maplewood will guide the community as its system matures and as its population demographics continue to evolve. Extensive community engagement conducted by HKGi, including a statistically - valid community survey, indicated that taking care of the existing system is the top priority for community members, but changing demographics also indicate the need to accommodate new activities, such as Tuj Lub, pickleball, and disc golf for new populations. Enhancing the City's trail, greenway, and preserve network is also a community priority expressed in the plan. Development levels and Maplewood's unique boundaries presented HKGi's planners with interesting challenges in trying to address community desires, particularly for a signature park in all sectors of the city. HKGi's planners responded with a creative and resourceful signature park concept that links four central city open space/park facilities with a strong trail network. Other priorities include ensuring all residents live within a 112 mile walk to a park, identifying new funding sources and placing special emphasis on renovation and replacement needs. 17 PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL PROJECT PROFILE Community: Northeastern suburb in Ramsey County. Fully developed. Population over 38,000. Scope of Services: Project management, community engagement, system analysis, system planning, park concept design, GIS, report writing Greater Minnesota Regional Parks and Trails Commission -Related Planning Concept Rendering from He Mni Can -Barn Bluff Park Master Plan Hoisington Koegler Group's park and trail master planning experience includes several projects intended to assist Greater Minnesota communities in securing regional park and trail designation and Legacy funding grants from the Greater Minnesota Regional Parks and Trails Commission (GMRPTQ. This experience is valuable in communities such as Otsego because it has provided us with insight into the application and recognition process, and will help us identify any potential He Mni Can -Barn Bluff Park Master Plan I Red Wing » Designated as a Special Recreation Feature Park in 2015 » Received $1.14 million grant for FY2019 Woodland Trails Park Master Plan I Elk River » Designated as a Natural Resource Based Park in 2015 » Received $362,000 grant for FY 2019 Munger Trail Spur Plan and Feasibility Study I Hermantown and Proctor )> Designated as a Regional Trail in 2016 » Received $820,000 grant for FY 2019 Oxbow Park and Zollman Zoo Master Plan I Olmsted County » Designated as a Special Recreation Feature Park in 2017 Glacial Edge Trail Master Plan I Fergus Falls » Designated as a Regional Trail in 2017 Red River Corridor Master Plan I Moorhead » Designated as a Regional Trail in 2016 » Received $660,600 grant for FY 2018 Chester Woods Park Master Plan I Olmsted County » Designated as a Natural Resource Based Park in 2015 Root River Park Master Plan I Olmsted County » Master Plan will form basis for regional park application Munger Trail Spur Master Plan Concept Illustration from Woodland Trails Park Master Plan OTSEGO, MINNESOTA 18 rm r �; •,ir -' t' PARK AND RECREATION MASTER PLAN 4L ELK RIVER, MINNESOTA At 4 ! . - � z T .� � 5,. �i'� f � 'f --ay • �•. - yam. "_"' F Project Understanding Parks, recreation, trails and open spaces are essential components of a desirable city. Parks and recreation are not only a source of civic identity and pride, they also bring essential economic, environmental, and health benefits to cities and the people who live in them. With over 150 acres of city parks and open spaces, over 20 miles of trails, and significant features like the Mississippi and Crow Rivers, Otsego has a comprehensive park and recreation system, which is still growing. The Parks and Recreation Commission is seeking professional assistance to develop a comprehensive parks and recreation system master plan, which will help guide the community with solid recommendations and an implementable plan of action. Building on the system's current success and potential opportunities are important to maintaining the high quality of life experienced by Otsego residents. It is important that the system planning process responds to identified community needs and emerging trends. This includes identifying how the system needs to evolve to respond to the increased interest in walkability and active living. Addressing demographic trends, such as the needs of young families and aging residents, is also essential to the planning process. The City needs a plan that will assess the current parks and recreation system, identify the recreational opportunities citizens desire, interpret demographic and recreational trends, and provide a guide to a high performing, sustainable system for the next 20 years and beyond. The City's first Park and Recreation System Master Plan should create an implementable action plan to enhance and guide investments in parks, recreation, trails and open space in Otsego. HKGi has developed a proposed planning approach and project schedule to meet the desired outcomes identified in the RFP. The Planning Process has been organized into five broad tasks with associated sub -tasks, meetings, and deliverables identified under each phase. We are open to working with the City to revise the process as needed to ensure that the result is a plan that will best meet the needs of the community. Our approach places a high priority on the following elements. » A highly inclusive process representing the diverse interests of the community. Our proposed process will allow the community -at -large, stakeholders, city staff, and elected and appointed officials the opportunity to identify needs, shape plans for the future, and to define system -wide priorities. This will ensure the final plan is a direct reflection of community values and their related needs. » A comprehensive inventory and analysis of the existing system. Evaluation will be based on condition, usage, accessibility, and quality. The analysis will take into account national parks and recreation metrics, peer community statistics, our extensive database of regional recreation trends, and park improvement and cost information. » A comprehensive system -wide path forward. The recommendations will be based on needs, community input, and a system level thinking that will allow for a sustainable future and a comprehensive recreation experience. » Transferring the community-based vision and priorities into implementable goals and strategies.The proposed planning process integrates implementation strategies as a part of the process of defining the Plan. We believe that by directly integrating financial realities with physical planning efforts, the final plan will more readily move toward implementation. Our experience with similar issues and prioritization in many other cities will be of great help in generating effective finance and implementation tools for the Plan. OTSEGO. MINNESOTA 20 INTRODUCTION The Project Approach/Scope of Work outlined on the following pages is based on the City's anticipated scope and tasks as outlined in the RFP for this project. If selected for this project, we will work with the City to confirm this scope of work and revise it according to the needs of the project. The kick off day will be used to confirm the details and will also include a system tour JO't�E r 1672% Woodanflu so 62% Community engagement activities are used to understand what stakeholders think about the parks and recreation system's future and how they use it today Project Approach / Scope of Work Task 1 - Review and Assess Past and Current Planning Efforts and Community Demographics This task will involve the collection of background documents, review of related planning efforts, and kicking off the project. We will review current and past city and other agency documents that may affect parks and recreation planning in the city. Potential documents include, but are not limited to: » 2012 Otsego Comprehensive Plan » 2018-2028 Capital Improvement Plan » Wright County Trail and Bikeway Plan We will research and summarize the City and park and recreation system to include demographical information, geographical features, history, and development standards. This document will serve as the basis for the Introduction to the Parks and Recreation System Master Plan. Meetings + Input: Project Kick off Meeting with City staff and project team. - This will be a half day or full day meeting to include discussion of the project schedule and goals. It will also include a tour of the significant parks and trails to familiarize consultants and staff with issues and opportunities on the ground. Deliverables: » Meeting Agendas+ Meeting Notes >> Park System Overview and Summary document » Project Status/Process update Task 2 - Community Engagement We will solicit public input through a variety of engagement methods to include pop up meetings, surveys, public meetings, and attendance at City sponsored and/ or community events. We will work with the City to provide materials and input for a project web page to be hosted on the City's website, which will be updated throughout the process. We will work with City staff to incorporate information collected from meetings with specific community partners and user groups. As the engagement is conducted, we will keep records of the process and input and assemble it into a Community Engagement Report to be used as a supporting document to the Parks and Recreation System Master Plan. We will also create necessary promotional outreach materials, such as flyers, posters, press releases, and post cards to get the word out to residents about the project and process. Our proposed community engagement process includes three phases: » Phase One: We will seek to gain input on broad issues and opportunities from city stakeholders and the public by utilizing Pop Up Meetings, Stakeholder Meetings and Interviews, a Park Commission Meeting, and Social Pinpoint (an interactive online comment tool). 21 PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL » Phase Two: We will facilitate interactive workshops with elected officials, staff, and the public to develop ideas and concepts for future improvements. This will include a Park Commission Meeting, an internal workshop with team members and staff, and a community -wide workshop. » Phase Three: We will present the draft recommendations and concepts that have been developed by staff, community members, and consultants, for residents and stakeholders to review. This review will be facilitated online in order to gain a broad range of input as well as at a public open house in coordination with a Park Commission meeting. Meetings + Input: » Pop Up Meetings - we will provide the materials necessary for City staff and Parks Commission members to host informal meetings at outdoor Park and Rec Commission meetings during the summer and at other potential events to be determined » Stakeholder Meetings+Interviews » Park Commission Meetings (3) » Workshop with City Staff » Interactive Workshop/ Community Event - We recommend that this meeting be held during the summer in conjunction with a community -wide event to encourage and attract a broad range of attendance and input » Community Open House to be held in conjunction with Park Commission meeting Deliverables: » Pop Up Meeting Kit - includes materials, such as boards, maps, handouts, postcards, surveys, for the City Staff and Park Commissioners to use to solicit input from residents » Social Pinpoint (interactive online comment tool) — facilitation and summary of results » Online survey facilitation and summary of results » Meeting Agendas + Meeting Notes » Project Status/Process update » Community Engagement Report Task 3 - Inventory and Analyze the Current Park and Recreation System Through our tour of parks and facilities, on the ground photos, GIS analysis, aerial photos, and discussions with City staff, we will create system -wide maps and individual illustrated park property maps which will include: trails, natural resources (MLCCS, MCBS, etc.), aerial satellite imagery, park amenities, and developed and undeveloped acreage. This will form the Park Inventory document, which will serve as the Existing Conditions section of the Parks and Recreation System Master Plan document. We will also incorporate current natural areas within the Plan and within specific park concept plans to be proactively managed (e.g. prairie and oak savannah restoration, removal of invasive species, shoreline restoration, etc.). We have completed several stewardship master plans and natural resource inventories n c Reractive Input e OTSEGO, MINNESOTA 22 r � r i ;e � MJF Ml�rtuNil �u,(tT�cvnt�4IM7 •� :: ru�u�t�+�aoiow.wMwMu r� A detail from the system needs assessment graphic created for Elk River. for parks and trail corridors in order to satisfy Metropolitan Council and Greater Minnesota park master plan requirements. We will research and compare the Parks and Recreation Department's organizational structure, staffing, and funding levels in relation to national averages and to other cities of similar size, demographics, and tax base. Through this analysis, we will provide a recommendation for future staffing and levels of service. Meetings + Input: » City Staff and Project Team Meeting Deliverables: » Meeting Agendas + Meeting Notes » Park Inventory document » Natural Resources Inventory mapping and recommendations » Department Analysis and Recommendations » Project Status/Process update Task 4 - Identify Current and Future Needs in the Parks and Recreation System We will develop an understanding of the needs of the Otsego parks and recreation system based on community input, analysis of current recreation trends, a comparison to other communities, national metrics, and staff and consultant input. We will utilize a Peer Community Comparison, which inventories and compares data on number and types of parks and facilities, recreation programs, staff, and department budgets from Otsego and other similar -sized communities to determine where there may be gaps in the system. We will update our Recreation Trends inventory and present it to the Parks Commission and City staff for consideration of potential additions and/or modifications to the system. We will analyze National Recreation and Parks Association (NRPA) data to identify potential gaps in the system compared to similar -sized communities nation-wide. We will develop a Needs Assessment and gap analysis that will identify current parks, trails, programs, and facility needs. This will summarize and recommend system -wide improvements to include: acquiring and/or developing new park sites and natural resource areas, developing new program and recreation opportunities in relation to current national trends and demographics, and redeveloping or improving existing parks and facilities. The findings from this task will serve as the Needs Assessment section of the Parks and Recreation System Master Plan document. Meetings + Input: » City Staff and Project Team Meeting Deliverables: » Meeting Agendas + Meeting Notes » Needs Assessment Document » Project Status/Process update 23 PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL Task 5 - Prepare Final Document We will work with staff and elected officials to create a user-friendly and graphically engaging 20 -year Parks and Recreation System Plan in a format approved by the City. The System Plan will represent a clear path forward for the future of the Otsego system of parks, facilities, natural resources, recreation programming, and trail systems to include the following: » Park System Overview and Summary: Summary of the project goals, community engagement process, overall project approach, community population and demographics, community characteristics, history of the park system, park development standards, geographical features, and summary of previous studies. This section will also reference research on the benefits of parks & recreation and their importance to the economic, environmental, and overall health of the community. » Parks, Trails, and Natural Resources Inventory: Maps and descriptions of existing parks, trails, natural resources, including individual park illustrations with boundaries and aerial imagery, current park amenities and facilities, and developed and undeveloped acreage. » Needs Assessment: Identify community priorities and current parks and facility gaps based on the Peer Community Comparison, recreation trends, national metrics, Parks and Recreation Commission input, staff feedback, and community engagement input. The final plan report will include a variety of graphics to illustrate important topics. » System -wide Recommendations: Summary of system recommendations, specific park recommendations, and specific natural area recommendations (e.g., removal of invasive species, prairie and oak savanna restoration, shoreline restoration, An Implementation Checklist provides etc.), trail system gaps and proposed trails, and future land acquisition potential. guidance forprioritization and decision- » Implementation: Identification of priorities, funding making related to potential improvements. recommendations and sources, a detailed Ten-year Capital Funding Implementation Plan to include estimates to incorporate into the City's Capital Improvement Plan (CIP), and a clear action plan for the future. 1, IDEA EVALUATION PHASE 2. PLANNING PHASE 6".ea may vane frmi PaktaM FkazaVon Canms{on,pWk.sfa'Wddzi;ms6fi . Campkfe p4aapaWcl shoWd klJ�da:duaipSc at pyaa.6cAo-+s aNaekd. n_M, • ctnrzpt rzferer�vnt tinehts, costs. hmdig s�wr ,finefi—,p fts medal,a ahlt,� fe Ore pabk, and , Pre6minaryfhn d—Won of hu it meats criteria sal Lath In daWon pinbpk dledolst . FInA rbn + , Prtgr.n t_bbe . Ta htca ags",! lVnn[Lng4#rq pntiplrs,ruamnanlatim; and dadoo prmv- . Deperd ng on Me scope of fie W., der&. tan be nada Iy staff or intr d cAto Na Pads 8 Rzaeabon coe nl inn • F10-popoW,e JoaVA It Na duhss1-IL, In. R rahks Io quid rte pinapksaM phdzs, vat bra#b" fatal npl.00ne DzW&I on scop. a U..Ida dartshn tan be mad, ha, u ant an to V. Gy C—A Intl, mlua&q N the ida 1-r ", hm It relates to gutting pindpis aid Molt M CAinpbatl- . P,* 1 h pdonbtaf h—d m pd v dz ons, pbk n.&. aM Who mldemes y pcgnip,oV riaalaspedfAr Npaq aaraappawra = opaab aMnufnlenanx old ef.1kV-1 .readdressed 3. IMPLEMENTATION PHASE Consb.0on dayanans CfattfrnChnn . Program 6&.ery . Method lar mr_ rV sowsle defrm W Ir . Fataty n pogrom Isfws serWg the p bk need + Reporfig pralded 1. fenenispn aM tam l . Ind-4—fine n a ntznante and upkeep in budges aM echodlla OTSEGO, MINNESOTA 24 - ♦ki ♦ arPARK SYSTEM PLAN .i' �� ; , - •� 1�F' MAPLEWOOD, MINNESOTA Amt; #� 4A � tea+.. - „` � +► ►a • a t �' ��' � � •�', '� 'Y F � ' ` . s qm JL e L � 1' , .a �` � � . - � ' • • -.-may l 1\I- _7 s { •Vii' �.�_.. - T. -i •1f; �`f 1 flrw -'t �-�i. • `;y4i i�Y% - ��_ .. .; " _. •'. - - �^ !� ti�i •{, -ice{ - � �• � •• ti . � • _ _ mei s�1 - _ •b„J _ -�", . ♦ � ' . r ��'�'• " 41L- .. r •'� ,� %� 4, , ♦ ti r 0 Ur marA. ' 4 Project Schedule This schedule is based on the preceding scope of work and may be subject to revision based on consultation with the City according to the needs of the project. OTSEGO, MINNESOTA 26 TASK 0: Project Management and Communications TASK 1: Review Past Planning Review City Documents Parks System Overview and Summary TASK 2: Community Engagement ----------- - Online Survey (Issues & Opportunities) Pop Up Meetings Stakeholder Meetings Community Workshop/City-Wide Event Online Survey (Review Draft Concepts) Open House Project Website Updates Community Engagement Report TASK 3: Inventory and Analyze Current Parks and Recreation System Park Inventory Natural Resources Inventory System Analysis & Recommendations TASK 4: Identify Current and Future Needs Gap Analysis Peer Community Comparison NRPA Metrics Analysis Recreation Trends Analysis Prepare System -Wide Recommendations TASK 5: Prepare Final Document ------------------------------------------------------------------------------------------ Draft Document ------------------- ------------------- ------------------- ------------------- --------------------------------------- ---------- ------------------------------------ Reviews & Edits w/Staff and Commissioners Final Document OTSEGO, MINNESOTA 26 Incidental Expenses 1. Review Past Planning Principal $170-225/Hr Associate $115-165/Hr Sr. Professional $90-165/Hr Professional 11 $80-105/Hr Professional $50-85/Hr Technical $40-65/Hr Secretarial $60/Hr Litigation Services $200/Hr Testimony $285/Hr Incidental Expenses 1. Review Past Planning $ 2,200 current Mileage Federal rate/ $ 8,400 mile Photocopying BW $.15/page Photocopying Color $1/page Outside Printing Actual Cost Large Format Actual Cost Scanning B/W Bond Plots $5 each Color Bond Plots $20 each Color Photo Paper $40 each Plots Proposed Fee The table below contains a cost breakdown by phase of HKGi's fee proposal. This fee proposal is based on the work plan contained on the preceding pages and the rate schedule found in the left-hand column of this page. HKGi is open to working with the City to identify modifications to the work plan and associated fee that best meet the City's objectives and budget for this planning process. TASK FEES 0. Project Management and Communications $ 5,700 1. Review Past Planning $ 2,200 2. Community Engagement $13,200 3. Inventory & Analyze Current Parks and Recreation System $ 8,400 4. Identify Current and Future Needs $ 5,700 S. Prepare Final Document $ 8,800 Subtotal $44,000 Expenses $ 750 Total not -to exceed $44,750 27 PARKS AND RECREATION SYSTEM MASTER PLAN PROPOSAL Awards 2016 SUCCESS IN IMPLEMENTATION AWARD American Planning Association, Minnesota Chapter Downtown Master Plan and Streetscape; Chaska, MN 2016 PLANNING IN CONTEXT AWARD American Planning Association, Minnesota Chapter Eliot School Site Redevelopment Study; St. Louis Park, MN 2016 AWARD OF MERIT International Federation of Consulting Engineers 2015 ENGINEERING EXCELLENCE GRAND AWARD American Council of Engineering Companies of Minnesota Designing a City for Zero Discharge; Inver Grove Heights, MN 2016 MINNEAPOLIS HERITAGE PRESERVATION AWARD American Institute of Architects, Minnesota Chapter Minnehaha Park Refectory Renovation; Minneapolis, MN 2015 EXCELLENCE IN COMMUNITY ENGAGEMENT AWARD American Planning Association, Minnesota Chapter Great River Passage Interpretive Plan; Saint Paul, MN 2015 TWIN CITIES GREAT PLACES AWARD Sensible Land Use Coalition Osseo, MN 2015 DANIEL BURNHAM AWARD FOR A COMPREHENSIVE PLAN American Planning Association, Michigan Chapter Comprehensive Plan; Ironwood, MI 2015 PLANNING IN CONTEXT AWARD American Planning Association, Minnesota Chapter Moorhead River Corridor Master Plan; Moorhead, MN 2015 INNOVATION IN PLANNING AWARD American Planning Association, Minnesota Chapter Lanesboro Arts Campus Vision Plan; Lanesboro, MN 2015 MERIT AWARD, ANALYSIS AND PLANNING American Society of Landscape Architects, Minnesota Chapter Parks and Recreation Master Plan; Duluth, MN 2015 ENGINEERING EXCELLENCE HONOR AWARD American Council of Engineering Companies of Minnesota Downtown Commons Enhancements; Buffalo, MN 2014 INNOVATION IN PLANNING AWARD American Planning Association, Minnesota Chapter 2014 MERIT AWARD, PLANNING AND ANALYSIS American Society of Landscape Architects, Minnesota Chapter 2013 MERIT AWARD American Society of Landscape Architects, Colorado Chapter Great River Passage; Saint Paul, MN 2013 MERIT AWARD American Society of Landscape Architects, Minnesota Chapter 2009 AWARD OF EXCELLENCE Minnesota Recreation and Park Association River's Edge Commons; Elk River, MN 2012 HONOR AWARD American Society of Landscape Architects, Minnesota Chapter Metropolitan Council Stormwater Reuse Guide 2012 MERIT AWARD American Society of Landscape Architects, Minnesota Chapter 2011 PROJECT OF THE YEAR AWARD City Engineers Association of Minnesota Osseo Central Avenue Streetscape; Osseo, MN 2012 MERIT AWARD American Society of Landscape Architects, Minnesota Chapter North Creek and Minnesota River Greenway Master Plans; Dakota County, MN 2012 PARTNERSHIP IN PLANNING AWARD American Planning Association, Minnesota Chapter Greenway Collaborative; Dakota County, MN 2009 HONOR AWARD FOR PLANNING AND RESEARCH American Society of Landscape Architects, Minnesota Chapter Saint Paul Park and Recreation Vision Plan; Saint Paul, MN 2002 NATIONAL MERIT AWARD FOR PUBLIC PLANNING American Society of Landscape Architects Mississippi River Greenway Strategic Plan; Dakota County, MN OTSEGO, MINNESOTA 28 f 1, l� .. f .f L t • 34 J