08-26-13 SCCSPECIAL CITY COUNCIL MEETING
OTSEGO CITY HALL
August 26, 2013
Call to r~dery
Payor Jessica Stokap called the meeting to order at 7*0 PM,
Roll Call: Mayor kssica Stockamp; Councilrner bens: vera Heidner, Jason W rehir e and Doug
Schroeder, Councilmen ber Toni Dari enw ld arrived at 8:27 Pier
Staff, Lori Johnson, City Administrator; Dan Jordet, Administrative Services Director; Ross
Demant,, Parks and Recreation Tanager; Brad Belau, Street Supervisor; Daniel Licht,. City
Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney and Tari Lofi~, City Clerk.
11 Proposed Acireement between Otsecio, Albertville t. Michael and Wright ht Coun relative
CSAH 37, CSAH 19 and 70th Street.
City Attorney MacArthur reviewed the proposed agreement, The City Council agreed to insert"
ty y
ye r'f into item 3 for the period of time to provide maintenance sno vplo "Ing only) on 701h
Street. City Attorney Macarthur said the agreement will be sent to the two other cities and the
County for review.
M Heidner motioned to approve the proposed agreement with change as
recommended above. Seconded by CM Schroeder, All in favor. Motion carried.
, 2014 Budget.
City Administrator Johnson briefly reviewed the August 12 budget worksession and stated that
the Street, Fleet Maintenance,, Park Maintenance., ance, and Recreation budgets would be discussed
tonight including staffing needs and requests. She stated that the main discussion would b
the tax levy because the preliminary levy reeds to be adopted at the September 9 Council
meeting.
City Administrator Johnson stated that the Street department budget was similar to last year
with no' program or service level changes, Street Supervisor Eelair reviewed the proposed
streets and fleet maintenance budget. The budget includes a request for additional seasonal
staff hours to complete the crew needed for street maintenance projects. The City Council
would life to see a detailed list of projects and of hours.
City Administrator Johnson informed the Council that the Recreation budget proposes revenue
of $50,.000 and program costs of $55,000. She stated the revenue and expenditures for
programming may change by the $5,000 difference should not increase during the year, She
stated that an additional 10 hours per week were included for Connie S hw cke to assist with
the use of Prairie Center and recreation programming administration, Parks and Recreation
Manger Demant reviewed the proposed park maintenance and recreation budget. The City
Council agreed as presented.
There was discussion on staffing requests which are additional part time and seasonal hours
some of which are already included in the proposed 2014 budget, She reiterated that staff will
presented detailed information on the Pudic Works request for 500 hours of seasonal staff at
future budget meeting before adoption of the final budget. City Administrator Johnson stated
that the resignation of the Finance Assistant II creates and opportunity for review ofcurrent
experience and education requirements and staff= reeds for the department. She and
Administrative Services Director Dan J rd t will present a recommendation for filling the
position at a future meeting. There was discussion on back up coverage for the reception
counter, The City Council agreed to have Administrative Services Director J rd t attend training
n the finance software as soon as pssiblr
Administrative Services Director Jrt and City Administrator Johnson presented the proposed
tax levy. The use of Local Government Aid was discussed including the use of $26,800 to fund
software purchases in the 2014 planning and administration budgets. The City Council agreed
they would like to reduce the levy by $x.00,000 below the initial levy proposal of $3,413,,440.
City Administrator Johnson said City staff will prepare a levy resolution with the $100#000
reduction for adoption by the City Council at the September 9,. 2013 meeting, The meeting for
public comment on the budget and tax levy will be December 9, 2013, at 7:00 PM, The City
Council agreed.
. Adjourn.
CM H fdn r motioned to adjourn. Seconded by CM Schroeder., All in favor,,
Motion carried. Adjourned at 11:20IX
ATTEST: v 6U�m tKCA --/
Tam! Loff, City Clerk
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