ITEM 3.2A SCC 9.27.2018 MinutesITEM 3.2A
OTSEGO CITY COUNCIL SPECIAL MEETING
OTSEGO PRAIRIE CENTER
AUGUST 27, 2018
Call to Order.
Mayor Stockamp called the meeting to order at 6:05 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Tom Darkenwald, Jason Warehime and
Corey Tanner and Vern Heidner. Staff: Adam Flaherty, City Administrator/Finance Director and
Tami Loff, City Clerk.
1. City Administrator Review.
Mayor Stockamp said this portion of the meeting will be closed per MN Statute 13D.01 and
13D.05 Subdivision 3, for a performance evaluation of the City Administrator.
CM Heidner motioned to close this portion of the meeting at 6:05 PM for the
performance evaluation of the City Administrator. Seconded by CM Warehime. All in
favor. Motion carried.
City Clerk Loff returned after the closed portion and CM Warehime had stepped out of the
meeting.
CM Darkenwald motioned to reopen the regular meeting at 6:43 PM. Seconded by
CM Heidner. Motion carried 4-0. CM Warehime absent.
CM Heidner motioned to approve Step increase for the City Administrator from Step
5 to Step 6 effective August 19, 2018. Seconded by CM Darkenwald. Motion carried
4-0. CM Warehime absent.
CM Warehime returned to the meeting and agreed with the prior motions.
2. 2019 Budget Review.
Additional Roll Call: Ross Demant, Parks and Recreation Director; Daniel Licht, City Planner and
Ron Wagner, City Engineer.
Parks and Recreation Director Demant presented the proposed budget for Prairie Center and
Park Maintenance departments. The City Council concurred as presented.
We paused the special meeting at 6:59 PM for the regular meeting.
CM Darkenwald motioned to reconvene the special meeting at 8:12 PM. Seconded
by CM Tanner. All in favor. Motion carried.
Parks and Recreation Director Demant presented the proposed budget for Recreation. The City
Council concurred as presented.
There was discussion that in the future with Boy Scout Projects that are presented to the City
Council; that a plan is in place before brought forward to the City Council for coverage of the
maintenance and replacement costs.
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ITEM 3.2A
City Administrator/Finance Director Flaherty reviewed the City Administrator and Assessing
budgets. He also reviewed the Finance budget which included a software update from Clarity to
Connect. The City Council concurred with all as presented.
CM Warehime motioned to approve $1,000 down payment for the new Connect
software. Seconded by CM Heidner. All in favor. Motion carried.
City Administrator/Finance Director Flaherty reviewed the budgets for IT, Legal and Economic
Development. The City Council concurred as presented.
Administration; City Administrator/Finance Director Flaherty reviewed the administration
budget. City Clerk Loff presented the request in the administration software and support
budget; she said City staff is looking at the My Civic App; this app would effectively inform
residents within the City of Otsego about issues, programs and initiatives that would affect
them. The app would take place of WebQA that is mainly used for code enforcement. My Civic
App has incident reporting on the app and is web based from the City website. The City Council
was in support of My Civic App and concurred with the Administration budget as presented.
The City Council concurred with the Election budget as presented. City Administrator/Finance
Director Flaherty then reviewed the Building Safety budget noting that the Metro West
contracted services are mostly unchanged for 2019 but in 2020 the hourly rate is expected to
increase. He further reviewed the Animal Control, Engineering, Planning Commission, Planning
and Heritage Preservation Commission budgets. The City Council concurred as presented.
City Planner Licht presented the staff report on Code Enforcement which included a summary of
code enforcement activities for a one-year period. The City Council agreed to continue the
enforcement on a complaint basis but also to continue the proactive enforcement.
The City Council agreed to stay with a 2.5% cost of living adjustment in the pay plan for 2019.
City Administrator/Finance Director Flaherty reviewed the updated property tax levy summary.
The City Council concurred as presented. The 2019 Preliminary property tax levy will be
considered at the September 10th meeting.
3. Fire Study Discussion.
City Administrator/Finance Director Flaherty presented to the Council the additional data the
Mayor had requested from Beacon GIS. This included evaluation of 85th/Park and 75th/Odean
sites with the current street network instead of future roads. The City Council concurred that
the rest of the City should be evaluated with that same scenario. City Administrator/Finance
Director Flaherty to contact Beacon GIS with the request.
City Administrator/Finance Director Flaherty reviewed the potential modified contract costs for
the three fire departments.
CM Heidner motioned to have the City Administrator send letters to all three Fire
Departments stating intent of possible coverage adjustment for each contract.
Seconded by CM Warehime. All in favor. Motion carried.
4. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Tanner. All in favor. Motion
carried. Adiourned at 9:47 PM.
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ATTEST:
Tami Loff, City Clerk
8/27/18
Mayor Jessica Stockamp
ITEM 3.2A
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