ITEM 3.7 Lease for RicohCITY OF
ot go
MINNESOTA
DEPARTMENT I FORMATI
Request for
City Council Action
-ORIGINATINGD PA T Er T:
E UE T RMEETING
DATE:
Administration
Tam! toff, City Clerk
September 23, 2013
PRESS TE (s):
REVIEWED BY:
ITEM :
rpt Agenda
Lori Johnson, CityAdminlstrat r
3.7
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recornmends approving a 48 month lease agreement with Ricoh for a color copier at ar total of
$534.97 a month with B/W copies at .008 and color copies at .048.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HARING REQUIRED?
N/A N/A .
BACKGRO U N DIJ UST IFICATIO N:
Dur+ cu rre nt color copier lea se with Ricoh is due u p i n October. With the US Community Rric!ng that Ricoh is
able to provide this gear vire can lock in our lease at a lower rate than what vire previously were paring. The
proposal is for a 48 month lease at:
Lease $250
Service/Maintenance Agreement $284.97
Supplies included
Total= $534.97
W copies at .008 and color at .048
I have attached the o utl 1 ne of proposal whi h also lists a mo nthly comparison. The monthly savings wo ind b
$199.02 for lease and main e na nce and there Burr color copier rates go down fro im .08 to .048. It's imp o rtant t
note that the lease amount is going down but vire are upgrading o.ur current machine to a new model with
higher performance and color quality. All parts, labor, maintenance and toner are included under the
maintenance agreement. Also installation and training is included.
SUPPORTING DOCUMENTS: ATTA HED ❑ NONE
0 Monthly comparison
POSSIBLE MOTION
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leaBe word motion a s you wouId Ii a it to appear in tie minutes.
Motion to approvea 48 month lease agreement with Ricoh for a color copier at a total of $534.97
month with B/W'co pies at .008 and color copies at .048.
BUDGET INFORMATION
FUNDING: I BUDGETED: L) `SES
W
ACTION TIE[
APPROVED AS REQU ESTE D a DENIED ciTABLED n OTHER (List changes)
p+1iIET:
investment Details
Pri ci'
ng Components
la installation
Operator training
Service performed by Ricoh
customer service technicians
(yo a will incur no addit ona
charges for parts or labor)
Service rates are locked for the
firm of the contract
Installation and training is
included
All parts, labor, maintenance
calls, and toner are included
under maintenance
Financial Considerations
48 -month Lease Option
$250.00
Recommended Maintenance
(Based an current average monthly volume)
Quarterly 21,1.35 b/w 13,788 color
Cost: $854.90 Quarterly
is price is based on a 48 month
agreement
Color copies at .048 and b1w copies a
,008
Rates are locked in for terra of con trac
an d do n o t escaa to
Monthly Savings: $199,02
Yearly Savings : $2,388.24
Contract Savings: $9,552.96