ITEM 4.1 Campus SignageRequest
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�'`,�~ �� Council
ActionOt e 0 «�'.L MINNESOTA g
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT- REQUESTOR: MEETING DATE:
Public Works Brad Belair, Street Maintenance September 23,2013
SUpervisor
PRssemrsR(s): REVIEWED BY: ITEM #'
Daniel Licht, City Planner Daniel Licht, City Planner 4.1Campus Signage
Lori Johnson, City Administrator
AGENDA ITEM DETAILS
City staff recommends the purchase and installation identification signs for the City Campus area.
ARE vouaseKIwo^P P RovALoFxCONTRACT?
No.
mAPUBLIC HEARING REQUIRED?
No.
TheCapital Improvement Plan details project /\OM'l3'U01 City Campus Signage tobeconsidered /n
2Ql3for anestimated cost of$24,O0]. The projectvvasproposedtoprov|defor|nstaUaLionofsignsat
the City Campus and atNashua AVeDVe/CSAH39toassist the public |Didentifying and locating the City
offices and Prairie Park amenities. With recent improvements including the relocation ofCity Hall and
other department offices, remodeling of the Prairie Center, and Prairie Park Improvements including the
addition of the soccer complex, City staff obtained designs for the proposed signs and related cost
estimates.
There are four signs being proposed. One 6'x9'internally illuminated sign bproposed to be located at
95th Street (CSAH 39) and Nashua Avenue, one 6' x 5' internally illuminated sign is to be located at 90'h
Street and Nashua Avenue, and two 3'x3'non illuminated signs, oneeaohattheenLrancetoCbvHaU
and the other atthe entrance to Prairie Center. Quotes were submitted by Arrow Signs and Vinyl
Graphics for the manufacture and installation of the signs that included both florescent and LED light
sources. A quote was also obtained from Unlimited Electric for electrical installation and connection of
the signs.
The Administrative Subcommittee reviewed the proposed sign designs and quotes and requested
additional information regarding the CVStS difference for the two illuminated signs to utilize external
light sources. City staff obtained this information which indicated a cost reduction of approximately
$600 (not including the four liht fixtures that would berequined). Based onthe internal illumination
being more effective at lighting the signs with better visibility and the relatively minor cost difference,
the Administrative Subcommittee recommends the internal illumination option. The Administrative
Subcommittee also recommends florescent light sources given the substantial cost difference between
florescent and LED lighting that would not be recovered in energy savings or maintenance costs during
the expected life of the signs.
City Staff recommends approving the low quote of $16,515 from Vinyl Graphics to complete the
fabrication of the signs and installation. The City will be responsible for contracting the electrical
installation and connection and has received a quote from Unlimited Electric for $6,100 to complete the
work. If approved by City Council, Vinyl Graphics will submit final design drawings of the signs for
approval by the City after which the signs will be built and installed. The estimated completion date of
the project is November 8, 2013.
SUPPORTING DOCUMENTS: X ATTACHED Ei NONE
A. CIP Description
B. Quote Summary
-C, Sign Plans
POSSIBLE MOTION
- =--,- ' --- . - - - ---- -- ---
Please word motion as you would like it to appear in the minutes.
Motion to approve the Campus Sign Project for the amount not to exceed $25,61.5 including the low
quote from Vinyl Graphics for sign fabrication and installation for $16,515, and electrical., engineering,
and landscaping not to exceed $9,100.
BUDGET INFORMATION
FUNDING- BUDGETED: X YES
414 Revolving Capital Improvement Funds
Ei NO
ACTION TAKEN
❑ AP PROVEDAS REQUESTED Ei DENIED ii TABLED D OTHER (List changes)
COMMENTS:
Capital Improvement Plan
City of Otsego, Minnesota
f .0ject # ADM -13-001
Project Name City CqIIIpIIS SigIIS
2013 ain, 2017
Depirilment Administration
Contact
City Administrator
Type
JMprovement
Useful Life
15
Category
Traffic Lights, Sipals & Si9l)
Priority
11/( '1
The proposed signage includes one Gx Villuminated sigii to be located at the intersection of 95th and Nashua, one Gx
5' i I lu minated s i gn to b e located at the intersection of 9 0 t Ii and Nashu a, and two 3' x 3' non i I lumi n a ted sighs, one each
located at the entrance to Prairie Center and the other at the entrance to City Hall.
Signs including installation - $16,890
Electric suvice and connection - $3,00
Contingency - $3,978
Justificatimi
The purpose of the Campus signage is to identify and give direction to City of Otsego Campus facilities including Cir
Hall,
yHall, Public, Works, Prairie Center, INTrIght County Sheriffs office, Council Chambers, and Priarie Park.
Expenditures 2013 2014 2015 2016 2017 Total
Capital Improvement 24,000 24,000
;
24000 24,000
Total 'a
Funding Sources 2013 2014 2015 2016 2017 Total
414 Revolving Capital Impry 24,000 24,000
Total 24,000 24;0000ZI
6'xB' Illuminated Cabinet
Page 16 Thursda),, October 18, 2012
6'x9' Illuminated Cabinet
k 7-
City Campus Signs
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26885112th Street
Zimmerman, Mn 55398
763.8563448
City of Otsego
3'x3'xl25 Blade StyieDouble Sided Twin Pole Post and
Panel Signs.
Panels are 125 Flat Aluminum Painted bronze Mounted
doth Sides to Below Frame.
4'x9' Aluminum Vertical Uprights With 2" Horizontal
Tube Supports, Welded Together Painted Grey with
Aluminum Panels Mounted.
(2) $8 5n00
Total $1690.00
2685112th S77treel;
Zimmerman, Mn 55398
763.856. 3448
City of Otsego
108 )1 x72 )I X18" double Sided Center Pole Saddle Mount
Painted Duranodic. Bronze Cabinet
UL Listed On/Off Safety Switch, Fluorescent Lamps
(6) Horizontal Divider Bars Per Side
White Polycarbonate Faces (Flat)
Removable End Retainers (For Service)
16'x6O"xl8" Lower Mounting Pole Cover
(1)
16 X6 Painted Steel Mounting Tube
Lettering Installed as Shown on Prim
$4980.00
LED Lighting Option $6795.00
26885112th Street
Zimmerman, Mn 55398
763.856.3448
City of Otsego
60"x72"x10 5/8" Double Sided Center Pole Saddle Mount
Painted Duranodic bronze Cabinet
UL Listed On/Off Safety Switch, Fluorescent Lamps
(2) Horizontal Divider Bars Per Side
White Polycarbonate Faces (Flat)
Removable End Retainers (For Service)
36 1) x60 x10 518" Lower Mounting Pole Cover
(1) 12'x3 31 x3" Painted Steel Mounting Tube
Lettering Installed as Shown on Print
$3595.00
LED Lighting Option $4595.00
Page No. of Pages
Vogul�*
Div, of Troseth Comnantes Inc.
APi7e m i r
DBA Premier Exteriors
29652 144V' St,
,EXTER-1 ORS
Princeton, MN 56371
Phone 76&389,A779 Fax 763--v389�7943
PROPOSAL SUBMITTED TO PHONE DATE
Vinyl Graphics 736 856 3448 811/2013
STREET JOB NAME
266885 112th Sto City of Otsego Signage
CITY, STATE AND ZIP CODE JOB LOCATiON
Zimmerman, MN 55398 13400 90th St, Otsego MN 55330
ARCMTECT DATE OF KANS ---fJOB PHONE
We hereby subrnit specifications and estimates for:
Provide equipment, labor, and sLipplies for the following:
+r nigra
Bore 1 footing hole 3' in diameter at 7' deep
Fabricate #5 rebar grid ..
Pour -concrete footing ready mix to grade and install supplied verticalm
post est (approx. 1.8325 CU yards)
Install supplied- sign, fabrication hardware, and skirting
Wx5'sign
Bore 1 footing hole 3' in diameter at 5' deep
Fabricate #5 rebar grid
Dour concrete footing ready min to. grade and insta I I sapplied verticaI post mast app roc, 1.178 cu ya rd s)
Install supplied sign, fabrication hardware, and skirting
(2) XxXr signs
Bore 2 footing holes 12" in diameter at 5' per sign
Install sig ns and wet set in concrete foofiM ready mix _(a pp rox. .526 cu yards)
Clean up site to 2LrEe�vitous condition
All electrical work by others
P
lgtfroV00C hereby to furnish material and labor —complete in accordance witli above specifications, for the sum of:
Six thou ti two hundred fifty 6325011.00
Payment to be made as follows: dollars ($
AU material is Rubl'antecd to be as speCified. All work to b -e 1;Ompleted in a �ofkmanjike
Manner aCcording to Vandafd practices. Any alteration or deviation from above specifica.
tiOnS InvOlying exica cOsts will be exe-Cuted only upon watter orders* and wdl beCome an
extra ChAfSe over and above the eslimate. All agreements contingent upon strikes. accideAls
Of defbYs beyond our Control. Owner to carry fire, tornad6 and other necessary insurance_
Our workers are fully Covered by Workmen's Compensation In$Vrance.
Authorized I/
Signature — �-VL .
Note: This proposal may be 120
wollhdrawn by us if not accepted wolhm
Al— The aboveprices, specilfcations
and conditions are Satisfactory and are hereby accepted, You are authorized Signature
to do the work as specified. Pay Ment will be made as outlined above.
Date of Acceptance: Signature
days.
18607 HIGHWAY 65 NE
Suite #100
CEDAR, MN 55011
Phone (763) 755-8873
Toll Free (800) 621-9231
6/15/2013
Proposal No,
Bill To City of Otsego
Address 13400 90TH STREET NE
OTSEGO, MN 55330
Contact BRAD BELAIR
Phone 763-441-4414
Fax 763-441-9163 FAX
E -Mail bbelair ftci.otseao.,rnn.us
Job Locatioli city of Otsego
Address 13400 90TH STREET NE
OTSEGO,, MN 55330
Contact BRAD BE II
Phone 763-441-4414
Salesperson JOHN REITER
Arrow Signs hereby proposes to furnish the materials and labor necessary for the completion of the following:
CAMPUSSIGNAGE
A. Main Sign: 6' wide x 9' height with Talurninum pole cover. Aluminum construction with $7,950.00
Painted Acrylic Enamel finish. Divider Bars with Flat polycarbonate faces and first surface
vinyl graphic overlays. Highoutput internal fluorescent lighting system with cold weather ballasts
B. Monument: 6'wide x 5' Height with Taluminum pole cover. Fabricated as above $6,540.00
Post & panel Signs (2) 36" x 36" Panels mounted on 3" aluminum square tube frame with $2,800.00
accent bars, Acrylic Enamel Finish with Scotchcal Premium vinyl overlays. $1,,400.00 ea.
*Includes steel suport poles, footings and concrete
*Final Electrical Hook-up by others.
Grand Total: Seventeen Thousand Two Hundred Ninety Dollars and No/100s ............................... j $17,290.00
THANK FOR THE OPPORTUNITY TO SERVE YOU! JOHN REITER
Respectfully submitted
All material is guaranteed to be as specified, and the above to be in accordance with the drawing and/or specifications submitted. All work is to be
completed in a professional manner. City permits, Stamped Engineered Dravings required by the City and final electrical connections are NOT
included in the price of this proposal. Improvements to your property may be SUbject to a lion.
VOTE. This proposal may be withdrawn it not accepted %vilhin 30 days. Work will not begin until down payment of 50% is received or special arrangements have been
rnade, and City approval of permit and written acceptance are received Any alterat(on to the above specifications or adverse weather conditions to normal install
conditions involving extra costs will be exe cu to d only upon written orders, a n d will become, a n extra change in addition to the above proposa I to b e paid by the p urch a s er In
1he event of a breach of contract by the purchaser, Ar(ovi DeSigns will be entitled to attorneys' fees in a court proceeding. All agreemer, Is are contingent upon ,strikes,
accidents or delays which are beyond our conlroL Purchaser is to carry fire, tornado and other necessary insurance upon the above work. Workers' compensation and
oubfic liability insurance are carded by Arrow Signs for the above viork. The balance is due upon install ardor delivery of product. Al copy of Arrow Signs I year Warranty
�vjll be pro vide d upon your request.
Acceptance of Proposal
The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above.
Customer Signature
Date
Thank you for letting us die ori to you.
City of Otsego -Sign Wiring Two Locations
Material, labor and electrical inspection for wiring of two electric signs
City Hall Location, Bid to Include the Following:
1. Furnish & install conduit & wire from pedestal service to sign, #10 -wire for circuit
and approximately 275' of under ground trenching.
2. Furnish and install photo eye to control sign off/on.
3. Make final connection after sign Is set in place.
Former City Hall Location,. Bid to Include the Following:
1. Furnish & install conduit & wire from panel in old city hall to sign out at road,, #10 -wire for
circuit and approximately 220' of under ground trenching.
2. Furnish and install photo eye to control sign off/on.
3. Make final connection after sign Is set in place.
Dotes/clarifications:
1. Underground trenching included in bid amount.
2. Electrical inspection for both signs included in bid amount.
3. Underground conduit, wire and wiring to power source for both locations done ahead of time,
prior to signs being set. Second trip to hook up signs included in bid.
Electrical Hook -Up Total: Five Thousand Four Hundred Eighty Dollars and no/100s ............................. $5j480.00
Respectfully submitted
All material is guaranteed to be as specified, and the above to be in accordance with the draviing andlor specifications submitted. Al work is to be
completed in a professional manner. City permits, Stamped Engineered Drawings required by the City and final electrical connections are NOT
included in the pfte of this proposal. I in provem ents to your property ni ay be S U bj ect to a I le n -
VO TE This proposal n7 ay be iWth dra wn it n o I a ccepte d vdthin 30 days. Work 4,wifl n o t begin unfit do wn paymen I of 50% is received or special a rran gemen Is have been
rna do, a n d City approval of permit rmit and written a cc ep Ian ce are received. Any aftera Yon to the a b ove sp e cifica tion s or adverse wea ther conditions to normal install
tall
won dillons in volving extra costs MY ba executed only upon wfitten orders, a n d will become a n extra charge in addition to the above prop osa I to be pard by the
ourchaser. In the event of a breach of contract by the purchaser, Armw DeSigns ivifl be enUfled to aftorneys'fees in a court proceeding. All agreoments are contingent
upon strikes, accidonts or delays which are beyond our controL Purchaser is to carry fire, tornado and other necessary insurance upon the above vzofk. Workers'
.,ompensagon and public liability insurance are carfied by Arrow Signs for the above work. The balance is due upon install andlor delivery of product. A copy ofArrovi
Signs I year Warranty Mll be provided upon your request.
Acceptance of Proposal
The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above.
Customer Signature
Date
Thank you for leffing us be of service to you.
13 i I I To City of Otsego
Address 1340090TH STREET NE
OTSEGO, MN 55330
ContaCt BRAD BELAIR
S1GNS4UW1NG&NWA&SE3WGE
Phone 763-441-4414
Fax 763-441-9163 FAX
18607 HIGHWAY 65 NE
E -Mail bbelair(&_c1.otsegq.,mn.us
Suite #100
CEDAR, IVIN 55011
Job Locatio city of Otsego
Phone (7 63) 755-8873
Address 13400 90TH STREET NE
Toll Free (800) 621-9231
TSEGO, MN 55330
Contact BRAD BELAIR
9/3/2013
Phone 763-441-4414
Salesperson ]OHN REITER
Arrow Signs hereby proposes to furnish the materials and labor necessary for the completion of the following:
City of Otsego -Sign Wiring Two Locations
Material, labor and electrical inspection for wiring of two electric signs
City Hall Location, Bid to Include the Following:
1. Furnish & install conduit & wire from pedestal service to sign, #10 -wire for circuit
and approximately 275' of under ground trenching.
2. Furnish and install photo eye to control sign off/on.
3. Make final connection after sign Is set in place.
Former City Hall Location,. Bid to Include the Following:
1. Furnish & install conduit & wire from panel in old city hall to sign out at road,, #10 -wire for
circuit and approximately 220' of under ground trenching.
2. Furnish and install photo eye to control sign off/on.
3. Make final connection after sign Is set in place.
Dotes/clarifications:
1. Underground trenching included in bid amount.
2. Electrical inspection for both signs included in bid amount.
3. Underground conduit, wire and wiring to power source for both locations done ahead of time,
prior to signs being set. Second trip to hook up signs included in bid.
Electrical Hook -Up Total: Five Thousand Four Hundred Eighty Dollars and no/100s ............................. $5j480.00
Respectfully submitted
All material is guaranteed to be as specified, and the above to be in accordance with the draviing andlor specifications submitted. Al work is to be
completed in a professional manner. City permits, Stamped Engineered Drawings required by the City and final electrical connections are NOT
included in the pfte of this proposal. I in provem ents to your property ni ay be S U bj ect to a I le n -
VO TE This proposal n7 ay be iWth dra wn it n o I a ccepte d vdthin 30 days. Work 4,wifl n o t begin unfit do wn paymen I of 50% is received or special a rran gemen Is have been
rna do, a n d City approval of permit rmit and written a cc ep Ian ce are received. Any aftera Yon to the a b ove sp e cifica tion s or adverse wea ther conditions to normal install
tall
won dillons in volving extra costs MY ba executed only upon wfitten orders, a n d will become a n extra charge in addition to the above prop osa I to be pard by the
ourchaser. In the event of a breach of contract by the purchaser, Armw DeSigns ivifl be enUfled to aftorneys'fees in a court proceeding. All agreoments are contingent
upon strikes, accidonts or delays which are beyond our controL Purchaser is to carry fire, tornado and other necessary insurance upon the above vzofk. Workers'
.,ompensagon and public liability insurance are carfied by Arrow Signs for the above work. The balance is due upon install andlor delivery of product. A copy ofArrovi
Signs I year Warranty Mll be provided upon your request.
Acceptance of Proposal
The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above.
Customer Signature
Date
Thank you for leffing us be of service to you.
City Campus Signs
9P1