ITEM 3.4 MMUA contract0
0tCITY F o
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Utilities
Utility Manager Neidermeier
September 24, 2018
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director
Flaherty
3.4
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
X
Is a strong organization that is committed to leading the community through innovative
communication.
IS A PUBLIC HEARING REQUIRED?
Has proactively expanded infrastructure to responsibly provide core services.
No
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
The Safety Committee has reviewed MMUA training frequency for the 2019 safety calendar and
Is a social community with diverse housing, service options, and employment opportunities.
attached. For reference the cost for 16 MMUA visits in 2018 was $12,600.00 and the quoted price for 16
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
Approval of Minnesota Municipal Utilities Association contract for safety training and program
management services for 2019 at contract price of $7,600.00.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
Yes
No
BACKGROUND/JUSTIFICATION:
The Safety Committee has reviewed MMUA training frequency for the 2019 safety calendar and
recommends 8 (eight); 8 (eight) hour site visits for a cost of $7,600.00 or $950.00 per day; contract
attached. For reference the cost for 16 MMUA visits in 2018 was $12,600.00 and the quoted price for 16
visits in 2019 was $13,000.00.
This is a reduction of the 2017 and 2018 frequency of 16 (sixteen) visits to allow for alternative and
specialized safety training. The committee recommends this specialized training to include interactive
safety videos from the League of Minnesota Cities Insurance Trust (LMCIT) and traffic management
through Circuit Training and Assistance Program (CTAP).
The MMUA contract was reviewed at the September 19 Public Works Subcommittee with recommendation
of approval.
SUPPORTING DOCUMENTS ATTACHED:
• Minnesota Municipal Utilities Association Contract
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to approve the Minnesota Municipal Utilities Association Safety Services contract commencing
January 1, ending December 312019 for $7,600.00.
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FUNDING:
BUDGETED:
This cost is shared by the General Fund, the Water
Utility Fund and Sanitary Sewer Utility Fund.
Yes
Minnesota Municipal Utilities Association
AMENDMENT TO SERVICES AGREEMENT
Safety Management Program
Contract Date: September 12, 2018 Contract Number: 187-2019
The services agreement entered into between Minnesota Municipal Utilities Association
(MMUA) and the City of Otsego (Otsego), dated August 30, 2017, contract number 187-
2018, is amended as follows:
PART I, Section 1.
2.d. SCOPE OF SERVICES: Visit Otsego for 8 visits (approximately 8 hours in a one -
day visit) from January 1, 2019 until December 31, 2019. The visits will be made on
Otsego premises unless circumstances lend a different location approved by Otsego
management.
PART II. Section 1.
1. DURATION: This Agreement shall remain in force from January 1, 2019 until
December 31, 2019 (the "expiration date"), as described in PART I, Section 1.
above.
PART III. Section 1.
1. COMPENSATION: For the services covered by this Agreement, Otsego shall
pay MMUA a fee of seven thousand six hundred dollars and 00 cents ($7,600.00)
for the annual period January 1, 2019 to December 31, 2019. Such compensation
shall be due and payable according to the selected payment terms below.
Payment terms for the fees agreed to above shall be based on one of the
following options (select one):
❑ Annual Upfront Payment ($ 7,600.00)
❑ Quarterly Payments ($ 1,900.00 each)
For any term of less than twelve full calendar months, the fee shall be a portion
of the annual fee, pro -rated based on the number of calendar months or partial
calendar months in which the services were provided as a percentage of twelve
(12).
The parties hereby accept the terms of the Agreement as modified.
City of Otsego
By
Title
Date
Minnesota Municipal Utilities Association
By
Title Director of Finance
Date September 12, 2018
Minnesota Municipal Utilities Association
AMENDMENT TO SERVICES AGREEMENT
Safety Management Program
Contract Date: September 12, 2018 Contract Number: 187-2019
The services agreement entered into between Minnesota Municipal Utilities Association
(MMUA) and the City of Otsego (Otsego), dated August 30, 2017, contract number 187-
2018, is amended as follows:
PART I, Section 1.
2.d. SCOPE OF SERVICES: Visit Otsego for 8 visits (approximately 8 hours in a one -
day visit) from January 1, 2019 until December 31, 2019, The visits will be made on
Otsego premises unless circumstances lend a different location approved by Otsego
management.
PART II, Section 1.
1, DURATION: This Agreement shall remain in force from January 1, 2019 until
December 31, 2019 (the "expiration date"), as described in PART I, Section 1.
above.
PART III. Section 1.
1. COMPENSATION: For the services covered by this Agreement, Otsego shall
pay MMUA a fee of seven thousand six hundred dollars and 00 cents ($7,600.00)
for the annual period January 1, 2019 to December 31, 2019. Such compensation
shall be due and payable according to the selected payment terms below.
Payment terms for the fees agreed to above shall be based on one of the
following options (select one):
❑ Annual Upfront Payment ($ 7,600.00)
❑ Quarterly Payments ($ 1,900,00 each)
For any term of less than twelve full calendar months, the fee shall be a portion
of the annual fee, pro -rated based on the number of calendar months or partial
calendar months in which the services were provided as a percentage of twelve
(12).
The parties hereby accept the terms of the Agreement as modified.
City of Otsego
By
Title
Date
Minnesota Municipal Utilities Association
By --
Title Director of Finance
Date September 12, 2018