ITEM 1- Budget meeting #7
City of Otsego│13400 90th Street NE, Otsego, MN 55330│Tel. (763) 441-4414 Fax (763) 441-9163
TO: Mayor and City Council
FROM: Adam Flaherty, City Administrator & Finance Director
DATE: November 13, 2018
SUBJECT: Budget Meeting #7
On Tuesday, Council and staff will continue the review of the 2019-2028 Capital Improvement
Plan. It should be noted that inclusion of a certain item within the Capital Improvement Plan does
not commit final approval by the City Council. Rather, it directs City staff to plan towards and
gather necessary information for an educated final approval on each respective item. Each
individual item is planned, researched and brought back to the City Council for final approval when
the respective purchase is ready to move forward. I have developed an outline of discussion topics
below.
Overview
The City Engineer and Street Operations Manager have prepared recommendations for those streets
to be included in the Street Maintenance Program each year based on the age and condition of the
City streets.
When a street’s condition has degraded to a condition where the Street Management Program is no
longer an effective measure of maintenance, it is placed into our Preventative Maintenance list.
Streets on this list will typically not receive any type of maintenance other than patching as failures
develop.
Each section of street is given an annual PCI rating from 0-100 and once a street is given a low
enough rating it is placed on a watch list. Once on this watch list, staff will determine what type
renewal process the street shall receive, in most cases an overlay, reclaim or complete
reconstruction. These recommendations will then be added to the CIP for ultimate approval from
the Council.
City staff presented this information to the Public Works Sub-Committee on October 24th.
Materials have been included in your packets for review and discussion
Maintenance Projects
1) Streets Maintenance Cost Summary
2) Financial Analysis – Cash Flows
City of Otsego│13400 90th Street NE, Otsego, MN 55330│Tel. (763) 441-4414 Fax (763) 441-9163
Local Street Renewal Projects
3) Street Renewal Cost Summary (Local, Collector & MSA)
4) Projects Map
5) Financial Analysis – Cash Flows
Collector & MSA Street Projects
6) Projects Map – Collector Streets
7) Projects Map – MSA Streets
8) Financial Analysis – Cash Flows
Comprehensive Streets CIP
9) Financial Analysis – Cash Flows
10) Financial Analysis – Cash Flows (Franchise Fees)
Capital Improvement Revolving Fund
11) Financial Analysis – Cash Flows
County State-Aid Highways
City staff is currently aware of multiple projects being planned by Wright County within Otsego
over the next few years. Staff will briefly review what we know about these projects, and will also
review the financial aspects of the respective projects.
Special Assessment Policy
City staff will review the City’s current special assessment policy, as well as some potential
complications with applying the current policy to future projects.
General Fund
There currently are no proposed changes to the General fund budget that was used to develop the
2019 preliminary property tax levy. In the event there are proposed changes, City staff will review
those with the City Council at one of the meeting dates below. The City Council will adopt the Final
2019 General Fund Budget in December.
Property Tax Levy
There currently are no proposed changes to the 2019 property tax levy. In the event there are
proposed changes, City staff will review those with the City Council at one of the meeting dates
below. The City Council will adopt the Final 2019 Property Tax Levy in December.
Next Meetings
The schedule for the remaining budget meetings is as follows:
1) November 26th – Various CIP (Fleet, IT, Parks & Trails, Buildings, etc.)
2) December 10th – Truth in Taxation Public Meeting
The November meetings above are scheduled to immediately follow the regular City Council
meetings on each respective date.
The Truth in Taxation Public Meeting is an item on the regular City Council meeting agenda.
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$
96
,
4
1
3
.
8
3
$
71
,
8
7
8
.
6
7
$
Overlay
1
9
9
7
72
0
2
1
H
e
r
i
t
a
g
e
Hi
l
l
s
LO
C
A
L
12
1
,
6
7
1
.
4
0
$
17
8
,
8
5
0
.
7
8
$
36
6
,
1
3
6
.
7
8
$
49
5
,
5
2
4
.
1
7
$
35
7
,
0
7
8
.
9
2
$
Reconstruct
1
9
9
7
Add Conc. Curb and narrow
82
0
2
2
W
a
l
e
s
c
h
Es
t
a
t
e
s
& O'
D
a
y
Ac
r
e
s
LO
C
A
L
27
6
,
5
2
1
.
7
1
$
42
0
,
3
3
8
.
0
5
$
83
2
,
1
1
6
.
4
2
$
1,
4
1
7
,
2
8
6
.
6
4
$
61
1
1
,
6
1
7
.
1
0
$
Reconstruct
1
9
7
8
1
9
9
9
Lower/Widen
9
2
0
2
3
V
a
s
s
e
u
r
'
s
Oa
k
Gr
o
v
e
3r
d
Ad
d
i
t
i
o
n
LO
C
A
L
11
1
,
2
3
8
.
9
3
$
17
2
,
6
3
8
.
9
9
$
33
4
,
7
4
3
.
1
3
$
72
7
,
2
4
7
.
1
7
$
65
5
,
5
9
4
.
2
1
$
Reconstruct
1
9
7
7
1
9
9
9
Lower/Widen
10
2
0
2
4
Qu
a
m
Av
e
n
u
e
an
d
62
n
d St
LO
C
A
L
47
,
1
2
0
.
3
0
$
70
,
1
7
3
.
3
6
$
13
8
,
9
3
3
.
6
4
$
27
7
,
1
2
7
.
1
0
$
3
2
3
,
1
5
5
.
6
1
$
Reclaim
1
9
9
6
11
2
0
2
5
Ra
n
c
h
Ac
r
e
s
LO
C
A
L
16
,
8
1
6
.
3
0
$
25
,
1
7
8
.
0
0
$
50
,
6
0
4
.
0
6
$
98
,
9
0
1
.
1
7
$
91
,
3
9
8
.
7
8
$
Overlay
2
0
0
1
12
2
0
2
5
Co
u
n
t
r
y
Ri
d
g
e
LO
C
A
L
20
1
,
7
9
5
.
0
4
$
30
2
,
1
3
5
.
1
4
$
60
7
,
2
4
6
.
9
7
$
1,
1
8
6
,
8
1
0
.
6
3
$
77
1
,
9
6
1
.
9
2
$
Overlay
1
9
9
2
13
2
0
2
6
Mi
s
s
i
s
s
i
p
p
i
Pa
r
k
w
o
o
d
LO
C
A
L
16
7
,
6
5
9
.
5
6
$
25
1
,
0
2
6
.
2
0
$
50
4
,
5
2
5
.
5
6
$
98
6
,
0
5
0
.
6
9
$
43
2
,
9
1
8
.
9
1
$
Overlay
1
9
9
2
14
2
0
2
7
Ha
l
l
s
'
s
Ad
d
i
t
i
o
n
LO
C
A
L
29
6
,
6
5
5
.
8
6
$
44
4
,
1
6
4
.
3
2
$
89
2
,
7
0
4
.
6
4
$
1,
7
4
4
,
7
1
2
.
4
5
$
83
5
,
3
7
7
.
7
4
$
Reclaim
1
9
8
0
1
9
9
9
15
2
0
2
7
De
e
r
f
i
e
l
d
Ac
r
e
s
/
H
i
d
d
e
n
Va
l
l
e
y
LO
C
A
L
68
,
2
7
8
.
5
2
$
10
2
,
2
2
9
.
1
7
$
20
5
,
4
6
5
.
5
2
$
40
1
,
56
4
.
2
4
$
35
2,
9
3
5
.
2
2
$
Reclaim
1
9
8
0
/
8
1
1
9
9
9
16
2
0
2
8
I ‐94
In
d
u
s
t
r
i
a
l
Pa
r
k
an
d
Ot
s
e
g
o
In
d
u
s
t
r
i
a
l
Pa
r
k
LO
C
A
L
15
6
,
7
2
6
.
3
2
$
23
4
,
6
5
6
.
5
4
$
47
1
,
6
2
4
.
9
7
$
92
1
,
7
4
9
.
3
9
$
16
7,
3
3
3
.
0
2
$
Overlay
2
0
0
1
/
1
9
9
5
17
2
0
2
9
V
a
s
s
e
u
r
'
s
Oa
k
Gr
o
v
e
1s
t
/
2
n
d
Ad
d
LO
C
A
L
21
1
,
7
3
5
.
0
2
$
31
7
,
0
1
7
.
6
3
$
63
7
,
1
5
8
.
6
0
$
1,
2
4
5
,
2
7
0
.
2
6
$
91
6,
8
4
2
.
1
4
$
Reconstruct
18
2
0
2
9
K
a
d
l
e
r
Av
e
n
u
e
(C
S
A
H
39
to
10
1
s
t
St
)
L
O
C
A
L
63
,
4
4
9
.
1
6
$
94
,
9
9
8
.
4
7
$
19
0
,
9
3
2
.
8
8
$
37
3
,
1
6
1
.
4
7
$
23
8
,
1
1
2
.
2
1
$
Reconstruct
1
9
8
7
2
0
0
1
To
t
a
l
s
‐
$
83
9
,
2
9
7
.
2
7
$
1,
2
3
7
,
1
0
3
.
8
1
$
4,
2
5
8
,
4
8
9
.
7
0
$
Co
l
l
e
c
t
o
r
St
r
e
e
t
s
11
‐yr
To
t
a
l
=
2a
2
0
1
9
70
t
h
St
(K
i
t
t
r
e
d
g
e
Av
e
r
to
RA
B
)
C
O
L
L
E
C
T
O
R
24
,
4
8
6
.
7
7
$
38
,
1
6
4
.
0
4
$
73
,
6
8
6
.
2
2
$
31
4
,
4
3
5
.
4
7
$
8
‐
$
Reconstruct
1
9
8
8
n , Split 1/2 Cost with Albertville
22
0
1
9
7
0
t
h
St
(K
a
d
l
e
r
to
Ki
t
t
r
e
d
g
e
Pk
w
y
)
C
O
L
L
E
C
T
O
R
30
,
5
3
6
.
4
4
$
46
,
9
1
6
.
5
1
$
91
,
3
8
8
.
8
6
$
17
9
,
5
9
2
.
9
6
$
8
‐
$
Reclaim
1
9
8
8
MNROAD ‐ 4.5" Bit only, 1/2 Albertvi
3
2
0
1
9
8
0
t
h
St
r
e
e
t
(K
a
d
l
e
r
Av
e
to
CS
A
H
19
)
C
O
L
L
E
C
T
O
R
1
0
0
,
3
3
0
.
7
2
$
15
6
,
0
1
1
.
3
7
$
30
1
,
9
1
7
.
8
5
$
59
0
,
0
7
1
.
7
9
$
‐
$
Overlay
2
0
0
4
MNROAD ‐ Bit only
42
0
2
0
J
a
l
g
e
r
Av
e
(8
0
t
h
St
to
77
t
h
St
)
CO
L
L
E
C
T
O
R
93
,
2
0
4
.
6
2
$
14
6
,
0
7
8
.
6
6
$
28
6
,
5
6
5
.
8
0
$
54
,
7
7
6
.
2
6
$
1
‐
$
Recons truct 1992Jalger north of 77th Reclaim and leave gravel
5
2
0
2
0
70
t
h
St
(7
7
t
h
St
to
71
s
t
St
)
CO
L
L
E
C
T
O
R
92
,
2
6
2
.
5
7
$
14
2
,
5
6
1
.
9
5
$
27
8
,
1
4
3
.
5
6
$
54
2
,
6
2
0
.
8
4
$
1
‐
$
Micro ‐Surface
1
9
9
2
6
2
0
2
0
85
t
h
St
r
e
e
t
(J
a
b
e
r
to
Ka
d
l
e
r
)
CO
L
L
E
C
T
O
R
1
0
0
,
6
7
2
.
9
6
$
15
8
,
6
8
8
.
0
8
$
30
5
,
8
5
1
.
3
9
$
58
7
,
0
8
7
.
0
2
$
7
‐
$
Micro ‐Surface
1
9
9
5
/
8
2
N
/
A
& 1993
62
0
2
0
K
a
d
l
e
r
Av
e
(8
0
t
h
to
85
t
h
)
CO
L
L
E
C
T
O
R
52
,
8
3
6
.
7
3
$
81
,
8
2
5
.
2
8
$
16
4
,
5
4
8
.
8
3
$
29
1
,
3
2
2
.
2
4
$
19
‐
$
Micr o ‐Su rface
1
9
8
2
1
9
9
3
To
t
a
l
s
2
4
5
,
7
7
2
.
2
6
$
15
6
,
0
1
1
.
3
7
$
91
,
3
8
8
.
8
6
$
36
9
,
2
1
1
.
7
4
$
MS
A
St
r
e
e
t
s
11
‐yr
To
t
a
l
=
M1
2
0
1
9
8
5
t
h
St
r
e
e
t
(N
a
s
h
u
a
Av
e
to
Pa
g
e
Av
e
)
MS
A
29
2
,
4
9
4
.
8
4
$
43
6
,
2
3
8
.
2
5
$
87
6
,
7
7
4
.
4
2
$
2,
5
7
8
,
7
4
8
.
3
0
$
‐
$
Micro ‐Surface
2
0
0
4
M1
a
2
0
1
9
O
d
e
a
n
Av
e
(9
2
n
d
St
to
CS
A
H
39
)
MS
A
18
,
4
3
8
.
2
1
$
35
,
6
8
6
.
8
2
$
90
,
0
8
7
.
1
5
$
16
0
,
6
3
0
.
8
7
$
‐
$
Micro ‐Surface
2
0
0
0
M2
2
0
2
0
Ma
c
i
v
e
r
Av
e
(C
R
13
7
to
80
t
h
St
)
MS
A
39
2
,
2
7
1
.
5
6
$
77
1
,
3
3
2
.
5
7
$
1,
9
4
7
,
1
3
7
.
3
6
$
3,
4
7
1
,
8
6
4
.
5
3
$
‐
$
Mico ‐Surface
2
0
0
5
Split 1/2 Cost of 1 mile with Albertville
M3
2
0
2
0
Ma
s
o
n
A v en
u
e
MS
A
13
6
,
3
0
1
.
2
5
$
20
7
,
8
1
8
.
4
5
$
79
5
,
2
3
3
.
0
3
$
1,
1
8
6
,
7
1
3
.
9
8
$
17
‐
$
Micro ‐Surface
2
0
0
0
Widen and fix ditches
M4
2
0
2
1
P
a
g
e
Av
e
n
u
e
(7
9
t
h
St
to
85
t
h
St
)
MS
A
12
0
,
5
8
6
.
8
7
$
23
7
,
1
5
8
.
0
9
$
59
8
,
5
3
7
.
8
4
$
1,
0
6
7
,
2
7
4
.
0
8
$
‐
$
Reclaim
2
0
0
1
M5
2
0
2
3
8
0
t
h
St
r
e
e
t
(C
S
A
H
19
to
Ma
c
i
v
e
r
Av
e
)
MS
A
12
0
,
4
6
0
.
2
1
$
18
0
,
3
5
7
.
5
6
$
36
2
,
4
9
2
.
0
4
$
1,
0
6
6
,
1
5
3
.
0
6
$
‐
$
Mico ‐Surface
2
0
0
0
M6
2
0
2
4
Od
e
a
n
Av
e
(8
5
t
h
St
to
92
n
d
St
)
MS
A
14
0
,
9
0
5
.
7
6
$
27
7
,
0
6
6
.
2
3
$
69
9
,
4
2
0
.
7
5
$
1,
24
7
,
10
9
.
8
1
$
‐
$
Micro ‐Surface
2
0
0
0
M7
2
0
2
5
Pa
g
e
Av
e
/
7
8
t
h
St
/
Q
u
a
d
a
y
Av
e
MS
A
23
4
,
2
5
1
.
8
2
$
46
0
,
6
1
4
.
7
3
$
1,
1
6
2
,
7
6
7
.
1
1
$
2,
0
7
3
,
2
8
4
.
5
9
$
‐
$
Overlay
2
0
0
0
M8
2
0
2
7
Qu
e
e
n
s
Av
e
(6
0
t
h
St
to
70
t
h
St
)
MS
A
30
1
,
1
8
6
.
6
3
$
59
2
,
2
3
0
.
1
8
$
1,
4
9
5
,
0
1
4
.
6
6
$
2,
6
6
5
,
7
0
2
.
2
2
$
‐
$
Micro ‐Surface
2
0
0
7
M9
2
0
2
9
Q
u
e
e
n
s
Av
e
(C
S
A
H
36
to
60
t
h
St
)
MS
A
18
6
,
2
7
9
.
0
3
$
27
8
,
9
0
3
.
9
7
$
56
0
,
5
5
5
.
7
7
$
2,
4
7
3
,
0
4
0
.
1
4
$
9
‐
$
Reconstruct
1
9
8
8
/
2
0
0
7
Reconstruct to 54' wide w/utilities
To
t
a
l
s
8
8
9
,
3
2
6
.
6
9
$
46
0
,
6
1
4
.
7
3
$
59
8
,
5
3
7
.
8
4
$
2,
4
7
3
,
0
4
0
.
1
4
$
Ru
r
a
l
/
L
o
c
a
l
U
r
b
a
n
/
C
o
l
l
e
c
t
o
r
11
‐yr
To
t
a
l
=
Pr
o
p
o
s
e
d
Pr
o
j
e
c
t
hi
g
h
l
i
g
h
t
e
d
in
Gr
e
e
n
20
1
4
Mi
c
r
o
‐Su
r
f
a
c
e
Av
e
r
a
g
e
$
6
.
3
9
pe
r
SY
$
6
.
3
9
pe
r
SY
20
1
6
Ov
e
r
l
a
y
Av
e
r
a
g
e
$
1
0
.
1
5
pe
r
SY
$
1
3
.
3
3
pe
r
SY
**
Co
s
t
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