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ITEM 3.9 Approval of Parks Maintanence I position6 Ot§Yo MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Parks & Recreation Parks & Recreation Director Demant November 13, 2018 PRESENTER(s) REVIEWED BY: ITEM #: Consent City Administrator/Finance Director Flaherty Human Resource/ Deputy Clerk Grover 3.9 STRATEGIC VISION MEETS: I THE CITY OF OTSEGO: ARE YOU SEEKING APPROVAL OF A CONTRACT? Is a strong organization that is committed to leading the community through innovative communication. No Has proactively expanded infrastructure to responsibly provide core services. BACKGROUND/JUSTIFICATION: Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. X Is a social community with diverse housing, service options, and employment opportunities. Next, staff included the department's training philosophy which focuses on each departmental employee Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: Staff recommends approval of the Parks Maintenance I job description. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The City Council and Staff discussed the parks and recreation department budgets during the 2019 General Fund budget work sessions. Staff included information related to the addition of 6 new parks, and over 6 miles of new trails since 2012. Next, staff included the department's training philosophy which focuses on each departmental employee being versatile and knowledge in all aspects of park operations and how this practice creates efficiencies and safer operations of park amenities. Finally, staff included that this position would replace two seasonal positions which currently support maintenance operations throughout the year. And that this would allow for safer maintenance operations, better customer service, and less down time due to training new seasonal employees throughout the year. Attached is a draft job description for the Park Maintenance I position. This job description has been reviewed and scored by Springsted and was rated at a pay grade 4. SUPPORTING DOCUMENTS ATTACHED: • Draft Park Maintenance 1 Job Description • Physical Requirements and Working Conditions Supplement POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES: Motion to approve the Parks Maintenance I job description. BUDGET INFORMATION FUNDING: BUDGETED: 101-45200-103 Yes , OtsegoTY MINNESOTA Position: FLSA Status: Pay Grade: Approved: Position Description Park Maintenance I Non -Exempt 4 DESCRIPTION OF WORK General Statement of Duties: Perform skilled maintenance work and equipment repairs related to operations in the parks and recreation department. Immediate Supervisor: Parks and Recreation Director Supervises: None Provides Work Direction to: None MAJOR JOB FUNCTIONS 1. Park Maintenance: a. Maintain playground facilities and equipment, including inspection, maintenance, repairs, and installation b. Install, maintain, and repair irrigation systems c. Establish new turf areas by applying seed and/or laying sod d. Install trees, shrubs, and mulch e. Apply fertilizer and weed control to parks, trails, and other public areas f. Trim and chip limb, trees, and other debris 2. Equipment Operation and Maintenance: a. Operate heavy and light equipment to perform a variety of park maintenance related duties b. Occasionally assist in performing preventative maintenance and light repair of department vehicles; may occasionally assist shop mechanic with repair and maintenance work 3. Streets: a. Remove snow from city streets, municipal parking lots, sidewalks and trails, applies salt and sand, hauls snow, cleans up after storms, etc. as needed 4. Buildings: a. Perform miscellaneous janitorial duties, maintenance, and construction as needed on city buildings and property S. Other: a. Assist with the installation and removal of holiday decorations b. May sandblast, prime and paint equipment, fabricate parts in the park system c. Provide input on cost savings and operational changes to supervisor d. Perform miscellaneous cleaning, maintenance and repair work as needed e. Assist other city departments as needed f. Perform physical labor duties g. Perform other duties as needed or assigned 6. General a. Confer with supervisor, peers, and employees to discuss and resolve issues b. Provide exceptional customer service to residents, developers, city officials, and the general public c. Make decisions that are always in the best interest of the City d. Follow all safety policies and procedures e. Follow all City policies and procedures f. Treat fellow employees with respect and integrity g. Promote a positive and motivating environment h. Perform other duties and projects as assigned KNOWLEDGE, SKILLS AND ABILITIES • Demonstrable knowledge of and experience in park maintenance including turf, weed control, conservation methods, native plants, and tree care • Demonstrable knowledge of playground installation, maintenance, repair, and inspection • Demonstrable knowledge of playfield maintenance and setup • Demonstrable experienee following oi!al and written instruction and prioritizing werl • Demonstrable knowledge of and experience in light equipment and vehicle operation • Working knowledge of stationary and hand -powered tools, and equipment Working knowledge of traffic laws, ordinances and regulations involved in equipment operation • Working knowledge of occupational hazards and safety precautions involved in ,parks maintenance operations • Working knowledge of preventative maintenance of equipment • Working knowledge of standard building construction and repair practices • Working skill in the operation of snow removal, street sweeping, light equipment and other public works equipment and vehicles • Working skill in building and grounds maintenance, including carpentry, painting and staining • Considerable ability to follow oral and written instruction, prioritize work and perform duties as a member of a team • Working ability to establish and maintain good working relationships and communicate effectively with City staff and the general public • Working ability to operate a computer • Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing • Ability to resolve and diffuse conflicts • Applied experience and knowledge ability to work independently and as part of a team and to coordinate work with other departments • Strong sense of honesty, integrity, and credibility MINIMUM QUALIFICATIONS 1. Valid Class D driver's license with the ability to obtain a Class A license within six months of employment 2. High School Graduate or equivalent 3. Six months of labor, park maintenance, or construction experience including light equipment operation, or an equivalent combination of training and experience PREFERRED QUALIFICATIONS 1. Valid Class A driver's license 2. Experience in streets, parks and turf maintenance 3. Experience working for a growing city or county PHYSICAL REQUIREMENTS The physical requirements checked on the attached sheet are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: This job description does not constitute a contract or employment agreement. [n excess of 10p pounds I ❑ i of force • .' Physical Activities al Requirements and Working Conditions pj(emental Job Description Information Maintenance H. Parks Maintenance 1 Department; Parks & Recreation Visual Acuity ) 2/3 & up No special vision requirements ....... None up to 113 1/3 to 2M 213 & up Stand ❑ ❑ ❑ ❑ Walk ❑ ❑ ❑ Peripheral vision ............................. , Sit ❑ ❑ 10 ❑ Speak or hear ❑ ❑ ❑ ❑ Use hands to finger, handle or feel ❑ ❑ ❑ 10 Climborbalance ❑ ❑ ❑ ❑ Sloop, kneel, crouch or crawl ❑ ❑ Exlrens cold (npn�vaalher) ❑ Reach with hands and arms ❑ ❑ ❑ Taste or smell ❑ ❑ ❑ ❑ Push or pull ❑ ❑ ❑ ❑ Llfillw ' ❑ ❑ ❑ ❑ kepeilive Motions ❑ ❑ ❑ No special vision requirements ....... ❑ Closevision.,,,,,,.. ....................„,,,,... ❑ Distancevision ................................ ❑ Ability to adjust focus,,,,,,,,,,,,,,,,,,,,,,, Depth perception,,,, I ...................... .. ❑ Colorperception ......................... . Nightvision,,,,,„,.......„,,,„,„........... Peripheral vision ............................. , $ Vocal Communications Expressing or exchanging Ideas by means of the spoken word.,,,,,,, ❑ Detailed or loud talking to convey detailed or important spoken Instructions to others accurately, loudly or quickly .............................. ❑ Hearing Perception Ability to recognize Information at normal spoken word levels........ ❑ Milky to receive detailed Information through oral communications and/or to make One distinctions In sound,,,,,,,,,,,,,, ❑ Sensory Utilization Exposure to Environmental Conditions None up to 1/3 113 to 2/3 & up 213 ❑ W�.Ghumfd condiUans (non-rrealher) ❑ Useof measuring devices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,„„ ❑ ❑ Work near moving mechanical. pads ❑ ❑ ❑ Wprk in hlgh,peparfous places ❑ El ❑ Fumes of alrbpme pedicles ❑ ❑ ❑ 7oxlc o1 cairsUo'airsmicals ;, ❑ ❑ ❑ = Ouldoorv(aalhetcondlUons ❑ ❑ ❑ J� Exlrens cold (npn�vaalher) ❑ ❑ ❑ 1 xireeheat (non we@lhef) ❑ ❑ ❑ Risks( elrfasl shock ❑ ❑ ❑ Wnr� V�ilh oXPt6sivps ❑ ❑ ❑ Preparing and analyzing written or computer dale. ........................ ❑ Visual inspection involving small defects and/or small parts ❑ Useof measuring devices,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,„„ ❑ Assembly or fabrication of parts within arm's length ,„........................ Operatingmachines,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,„,„...........„,„ Cl Operating motor vehicles or equipment ............................................... Observing general surroundings and activities,,,,,„ ............................. Typical Noise Level Very Quiet (e,g, park ball, storage or file room) .................................. ❑ Quiet(e,g, library, private offices) „,,,„,„ ,,,, ........ „,„........... ,„......... ❑ Moderate Noise (e,g, business office with typewriters and/or computer printers, light traffic),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,,, ❑ Loud Noise (e,g, heavy traffic, large earthmoving equipment) Very Loud Noise (e,g, Jack hammer work, garbage recycle an, ,,,,. Cl