ITEM 4.1 Funding Participation and Construction Agreement-Wright County0tseP o
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
November 13, 2018
PRESENTER(s)
REVIEWED BY:
ITEM #:
Public Works
City Administrator/Finance Director Flaherty
City Attorney MacArthur
4.1
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
Agreement between the City and Wright County.
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
No
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Wright County is actively preparing to make improvements to County State Aid Highway (CSAH) 19 from
Is a social community with diverse housing, service options, and employment opportunities.
from CSAH 19 to Maciver Avenue. The improvement project includes: roadways, shoulders, turning lanes,
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council approve the Funding Participation and Construction
Agreement between the City and Wright County.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Wright County is actively preparing to make improvements to County State Aid Highway (CSAH) 19 from
near the Albertville Premium Outlet Mall to CSAH 38 (70th Street), as well as improvements to CSAH 38
from CSAH 19 to Maciver Avenue. The improvement project includes: roadways, shoulders, turning lanes,
roundabouts, trail construction, drainage, and other miscellaneous improvements.
The cost participation and allocation between the County, the City of Otsego, and the City of Albertville,
are consistent with the Cost Participation Policy adopted by the County in 2014. The County has been
awarded $4,004,864 of Federal funding for this project, which will also be allocated between the County
and the Cities according to the policy.
The most recent estimates from the County, indicate the cost share assigned to the City being
approximately $331 thousand, not including engineering overhead or right-of-way acquisition. For
reference, the total project costs are approximately $7.837 million.
City Attorney MacArthur and City Engineer Wagner have reviewed this agreement, with no comments.
SUPPORTING DOCUMENTS ATTACHED:
0 Funding Participation and Construction Agreement (No. 18-52) + Attachments
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to approve the Funding Participation and Construction Agreement between Wright County and the
City of Otsego.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund #414—Capital Improvements Revolving Yes
AGREEMENT NO. 18-52
WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
FUNDING PARTICIPATION AND CONSTRUCTION AGREEMENT
BETWEEN
THE COUNTY OF WRIGHT
and
THE CITIES OF
ALBERTVILLE AND OTSEGO
and
THE JOINT POWERS BOARD OF ALBERTVILLE, HANOVER AND ST. MICHAEL
For
CONSTRUCTION OF IMPROVEMENTS FOR:
County State Aid Highway (CSAH) 19 — (locally known as Labeaux Avenue NE)
And County State Aid Highway (CSAH) 38 — (locally known as 70th Street NE)
SP 086-619-034 & SP 086-638-007
GRADING & BASE, SURFACING, ROUNDABOUTS, WATERMAIN, CONCRETE CURB & GUTTER,
STORM SEWER & BIKE TRAIUPATHWAY IMPROVEMENTS
September 24, 2018
COOPERATIVE AGREEMENT
THIS AGREEMENT, made and entered into by and between the County of Wright, Minnesota, acting by
and through its County Board of Commissioners hereinafter referred to as the "County", the Cities of Albertville and
Otsego, Minnesota, acting by and through their respective City Councils, hereinafter referred to as the "Cities", and
the Joint Powers Water Board of Albertville, Hanover and St, Michael, hereinafter referred to as the "Joint Powers
Board".
WITNESSETH:
WHEREAS, plans and specifications will be prepared by the County for the improvement of County State
Aid Highway (CSAH) 19, known locally as Labeaux Ave. NE, from approximately 750 feet south of the Outlet Mall
entrance onto 19 to CSAH 38 (701h Street NE) and CSAH 38 (701h Street NE) from CSAH 19 to Maciver Avenue, and
said construction plans are designated as the CSAH 19/38 Improvements, and the length of the improvement project
is approximately 1.8 miles, and
WHEREAS, the Cities have supported the improvements of CSAH 19 and CSAH 38 through the process of
applying for and successfully obtaining federal transportation funds for the project through the Region 7W process
(totaling $4,004,864.00 in federal grant funds awarded). This is the segment of the project that is Federal Grant
Funded. This segment begins approximately 110 feet north of the Outlet Mall entrance onto CSAH 19 and extends to
the north.
WHEREAS, the improvements are consistent with the short-term improvements (2004-2015) identified in
the Northeast Wright County Sub -Area Transportation Study (dated 2004) and the County's Cost Participation Policy,
dated May 2014 will govem the cost participation between the Cities and County for the project, and
WHEREAS, The City of Albertville has requested that a segment of CSAH 19 (Labeaux Avenue NE) that is
directly south of the original federal grant funding project limits be included in the project to address concerns with
accommodating access to the Outlet Mall and other future city development. This segment of the project is Non -
Federal Grant Funded and begins approximately 750 feet south of the Outlet Mall entrance onto CSAH 19 and
extends to the north to the southern limit of the Federal Grant Funded portion of the project, and
WHEREAS, the proposed improvements indicated above will be included in one (1) contract to be
administered by the County and will consist of, but is not limited to, grading & base construction, roundabout
construction, watermain, concrete curb & gutter, bituminous surfacing, bike trail/pathway construction, storm
sewer/drainage improvements, and other miscellaneous improvements within the corporate limits of the Cities, and
NOW THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD THAT:
Article 1
The County shall construct or cause to be constructed an improvement project including, roadway,
roundabout, bike trail/pathway, drainage, and other miscellaneous improvements upon or along CSAH 19 (Labeaux
Avenue NE) and CSAH 38 (70th Street NE) within the Cities' limits in accordance with the approved plans and
specifications as prepared by the County, and as approved by the MnDOT State Aid Office, and on file at the office of
the County Engineer.
1)
Article 2
It is agreed that upon completion of and acceptance of the work as to quantity and quality by the County, the
County Engineer shall determine the actual amount that the County will invoice the Cities in accordance with the
following funding participation schedule:
A. CSAH 19 (Labeaux Ave NE) & CSAH 38 (70th Street NE) Construction Costs (Federal Grant Funded
se ment): The cost participation is consistent with the Cost Participation Policy adopted by the County Board
on May 6, 2014 and shown in the Appendix of this Agreement. The County will acquire necessary right-of-
way for this project at county cost, with exception to the trail/pathway (see items 2 and 4 of Article 2).
B. CSAH 19 (Labeaux Ave NE) Construction Costs (Non -Federal Grant Funded segment): The County cost for
this segment will be for replacement of the bituminous mixture only (due to the age of the roadway in this
segment). All other costs for this segment of CSAH 19, including any right-of-way costs, will be either the City
of Albertville or the Joint Powers Water Board, as appropriate.
2. Right -of -Way Acquisition Costs:
It is agreed that the County will acquire all the necessary right-of-way (both temporary and permanent) for the
project under the direction of the County Right -of -Way Agent. Included in this cost are property appraisals, and any
other outside costs necessary to acquire the land in accordance with the MnDOT land acquisition procedures.
Costs/expenses for right-of-way (temporary and permanent) needed for the cities' trail/pathway, that would have
otherwise not been needed for the highway construction, will be reimbursed to the county (by the respective city).
Right-of-way costs/expenses for the storm water ponding areas needed for the storm sewer system will be at the
county's cost.
3. Storm Sewer Costs:
It is agreed that upon completion of the project, the Cities will own/maintain the storm sewer system and
storm water ponds along CSAH 19 and CSAH 38 located within each city's jurisdiction, respectively. This includes
meeting the MS4 requirements of MPCA. This ownership/maintenance shall not commit the Cities to replacing or
relocating any portion of said storm sewer made necessary as a result of a future reconstruction of CSAH 19 and
CSAH 38.
4. Bituminous Trail/Pedestrian Pathway:
The County will acquire the necessary right-of-way for the construction of this project, including the
additional right-of-way needed for the trail/bikepath. The Cities will own and maintain the sidewalk, and trail/bikepath
that is constructed as part of this project. The sidewalk and trail/bikepath shall be subject to the requirements in the
County's Right -of -Way Ordinance for Management of the Public Right -of -Way Under the County's Jurisdiction, for
facilities located in the highway right-of-way. The cities will be invoiced, according to respective jurisdiction, for the
right-of-way costs for the additional right-of-way necessary for the trail/pathway improvements that are part of the
project.
5. Watermain
It is agreed that plans and specifications for watermain improvements will be prepared by the Joint Powers
Board's engineer (Short Elliott, Hendrickson, Inc.), and the plans/specifications will be included in the highway
construction plans. The watermain located within the highway right-of-way will be subject to the County's Right -of -Way
Ordinance for facilities. A right-of-way permit will need to be completed for the watermain (the permit fee will be
waived). The Joint Powers Board shall pay all costs incurred by the County in performing the watermain improvements.
6. Engineering Costs:
The County will provide engineering services (with staff and/or consultants) for design, construction
administration and inspection of this project. The County will not participate in any engineering costs incurred by the
City that are necessary for the City to assess their portion of the project costs (Feasibility Studies, hearings, legal
expenses, etc.) or for public utilities (watermain/sanitary sewer). The City will reimburse the County for engineering
services for the City's portion of the project based upon the following table. The final reimbursement will be computed
using the appropriate % below times the City's portion only of the contract construction cost,
From
$ 0 thru $50,000
up to 18%
of City's Portion
Over
50,000 thru 100,000
up to 16%
of City's Portion
Over
100,000 thru 250,000
up to 13%
of City's Portion
Over
250,000 thru 500,000
up to 11%
of City's Portion
Over
500,000 thru Indefinite
up to 10%
of City's Portion
The County shall prepare a preliminary estimate of construction cost for the project. The preliminary cost
estimate shall identify both the Cities' share and County's share of cost for the project based upon this funding
agreement. This preliminary construction cost estimate shall be attached to this funding agreement. It is intended that
the work outlined above in Article Two is to be done by a contractor on a unit price basis through a contract duly let by
the County. At such time as the County awards a contract, the County will prepare anew estimate of the Cities' share
of the construction cost based on the unit prices bid by the County's contractor. A copy of such revised cost estimate
will be forwarded to the Cities.
Article 3
The County shall be responsible for all field inspection of materials (Including required testing at intervals
outlined in the latest MnDOT State Aid for Local Transportation Materials Control Schedule, which is included in the
project proposal), quantities, and contractor performance (Including submittal of Change in Construction Status
forms, and all other required forms, to be submitted to the MnDOT District 3 State Aid Engineer) for the road
improvement project. Field inspection for the watermain improvements will be the responsibility of the Joint Powers
Board. Testing for highway construction items will be paid for by the County. Testing for watermain improvements
will be the responsibility of the Joint Powers Board. Testing for trail improvements will be conducted by the County (or
their consultant) and paid for by the Cities.
Article 4
The County shall bill the Cities (95% of the cities' cost share) after the construction contracts are signed by
the County and at the final completion of the project (the remaining cities' cost share). The Cities shall reimburse the
County within 60 days of receipt of the invoice from the County.
The County shall bill the Joint Powers Board (95% of the Joint Powers Board's cost share) after the
construction contracts are signed by the County and at the final completion of the project (the remaining Joint Powers
Board cost share). The Joint Powers Board shall reimburse the County within 60 days of receipt of the invoice from
the County.
Upon signing the construction contract by the County, a copy of the bid schedule breakdown of the Cities'
portion of the project shall be forwarded to the Cities and to the Joint Powers Board. Upon 100% completion of the
work, the County shall forward to the Cities and the Joint Powers Board a copy of a cost breakdown identifying the
Cities' and Joint Powers Board's cost participation, based on this agreement.
Article 5
The Cities shall take ownership of the sidewalk and trail/bikepath and be responsible for all associated
maintenance and future repairs of the sidewalk and trail/bikepath. The Cities are required to fill out a R/W Permit for
the sidewalk and trail/pathway within the CSAH 19 and CSAH 38 right-of-way. The County will waive the permit fee
since the construction will be in conjunction with this project.
E
Article 6
The Cities and Joint Powers Board shall indemnify, save and hold harmless the County and all of its agents
and employees of any form against any and all claims, demands, actions or causes of action of whatever nature or
character arising out of or by reason of the execution or performance of the work provided for herein to be performed
by the Cities. The County shall indemnify, save and hold harmless the Cities and Joint Powers Board and all of its
agents and employees of any form against any and all claims, demands, actions or causes of action of whatever
nature or character arising out of or by reason of the execution of performance of the work provided for herein to be
performed by the County.
Article 7
It is further agreed that any and all full-time employees of the County and all other employees of the County
engaged in the performance by any work or services required or provided for herein to be performed by the County
shall be considered employees of the County only and not of the Cities or Joint Powers Board and that any and all
claims that may or might arise under Workmen's Compensation Act of the State of Minnesota on behalf of said
employees while so engaged and any and all claims made by any third parties as a consequence of any act or
omission on the part of said County employees while so engaged on any of the work or services provided to be
rendered herein shall be the sole obligation and responsibility of the County.
It is further agreed that any and all full-time employees of the Cities or Joint Powers Board and all other
employees of the Cities or Joint Powers Board engaged in the performance by any work or services required or
provided for herein to be performed by the Cities or Joint Powers Board shall be considered employees of the Cities
or Joint Powers Board only and not of the County and that any and all claims that may or might arise under
Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and
all claims made by any third parties as a consequence of any act or omission on the part of said Cities' or Joint
Powers Board employees which so engaged on any of the work or services provided to be rendered herein shall be
the sole obligation and responsibility of the Cities or Joint Powers Board.
Article 8
Before this agreement shall become binding and effective it shall be approved by both the City Councils of
Albertville and Otsego, the Joint Powers Water Board, and it shall also be approved by the County Board and such
other officers as the law may provide. IN TESTIMONY WHEREOF the parties have duly executed this agreement by
their duly authorized officers and caused their respective seals to be hereunto affixed.
COUNTY OF WRIGHT
Recommended for Approval:
County Engineer
APPROVED:
Chair, County Board
County Coordinator
County Attorney
CITY OF ALBERTVILLE
Recommended for Approval:
City Engineer, Albertville
APPROVED:
Mayor, City of Albertville
City Attorney, City of Albertville
City Clerk, City of Albertville
Date Date
CITY OF OTSEGO
Recommended for Approval:
City Engineer, Otsego
APPROVED:
Mayor, City of Otsego
City Attorney, City of Otsego
City Clerk, City of Otsego
Date
E
JOINT POWERS WATER BOARD
Recommended for Approval:
Engineer, Joint Powers Water Board
APPROVED:
Chair, Joint Powers Water Board
Date
Attachments to Agreement No. 18-52
• Draft Project Layout (dated August 2018)
• Estimated Construction Costs (not including right-of-way
costs or engineering costs)
® County Cost Participation Policy for Highway Construction
Projects
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OJts'ry o* WRIGHT COUNTY
1Z DEPARTMENT OF HIGHWAYS
_ m
dO Wright County Public Works Building
,� dy 1901 Highway 25 North
Buffalo, MN 55313
Jct. T.H. 25 and C.R. 138
Telephone: (763) 682-7383
FAX. (763) 682-7313
TO: Wright County Cities and Townships
FROM: Virgil Hawkins, County Engineer vt�4
DATE: May 12, 2014
VMGIL HAWKINS, P.E.
Highway Engineer
CHAD HAUSMANN, P.E.
Assistant Highway Engineer
STEVE MEYER
Maintenance
Superintendent
MARK JOHNSON
Right -of -Way Agent
SUBJECT: Amended Cost Participation Policy for Highway Construction Projects
The Wright County Board of Commissioners, at its May 6th, 2014 meeting, unanimously
voted to adopt a new Cost Sharing Policy for Highway Construction Projects in Wright
County.
Please find enclosed a copy of the following:
• Copy of Executive Summary of the Cost Participation Policy Update
• Resolution 14-18, dated May 6, 2014
• Copy of Amended Cost Participation Policy, as adopted
Please direct any questions you have regarding this policy either to me or Chad
Hausmann, Assistant County Engineer.
Enclosures
cc: County Commissioners
Lee Kelly, County Coordinator
Brian Asleson, Deputy County Attorney
Chad Hausmann, Assistant County Engineer
0 aA*
WRIGHT COUNTY
x waynwginee'rP'E'
ti �Z
DEPARTMENT OF HIGHWAYS
763) 682-7388
Z
CHAD D. HAUSMANN, P.E.
0 m
Assistant Highway Engineer
�
Wright County Public Works Building
(763) 682-7387
d
Highway 25 North
MARK A. JOHNSON
.4y1901
Buffalo, MN 55313
Right-of-Way Agent
Jct, T.H. 25 and C.R. 138
(763) 682-7386
Telephone: (763) 682-7383
FAX: (763) 682-7313
HIGHWAY COST PARTICIPATION POLICY UPDATE
Executive Summary
Goals
1. Update existing cost participation policy (adopted March 1993) to include conventional
projects (projects in the County 5 -Year CIP) and development -driven projects (projects
not in the 5 -Year CIP). Development -driven projects are not addressed in the 1993
policy.
2. Update policy to include missing elements like roundabouts, electric/specialty signs,
trails, landscaping, aesthetic treatments, pedestrian ramps (ADA), and any other items
that are identified through this participative update process.
Objectives (recognizing that all projects are not the same)
1. Ensure an equitable and consistent approach for all projects regardless of location.
2. Remove uncertainty so that cities and developers understand county expectations
related to cost share for improvements on county highways needed to accommodate
development.
3. Update past practices by comparing 1993 policy, other counties' current policies, and by
receiving input from cities and townships.
Background Study
The Transportation Committee of the Whole, at the May 21, 2013 meeting, directed the county
engineer to compile a summary of Wright County's Cost Participation Policy, dated 1993
(including comparisons to several surrounding counties and past practices of Wright County).
The county engineer was directed to send this information to all cities and townships in Wright
County to solicit input for future discussion about an update to the policy. Two notices were
sent to all of the cities and townships, dated July 12, 2013 and August 22, 2013. The county
engineer was also invited to attend and met with the city administrators group on August 22,
2013 to discuss the county's desire to update this policy, to seek input to make the new policy
more equitable, and to include items that the current policy does not address.
The county engineer received input from 10 cities and three townships for updating the Cost
Participation Policy.
The County Board, at its January 7, 2014 Board Meeting, scheduled a public meeting date of
Wednesday, February 12, 2014 at 3:30 pm to receive public input from all cities and townships
for the proposed updated cost participation policy.
Page 1 of 2 2014 Cost Share Policy— Executive Summary
Proposed Cost Share Policy Summary
The proposed cost share policy contains two tables, which are attached to this summary, one
for conventional projects (CIP) and one for development -driven projects (Non-CIP).
1. Conventional projects are projects programmed in the County 5 -Year Capital
Improvement Plan (CIP). These are typically projects that have been planned for some
time and involve improvements to county roads to mitigate safety or improve traffic
capacity. They can have regional significance, often receive grants, and are either
already budgeted or budgeted contingent on receiving grants.
a. The table and accompanying notes for conventional projects (CIP) are a change
from the existing (1993) policy that did not differentiate between conventional
projects and development -driven projects.
b. Changes to the 1993 policy include: addition of roundabouts, intersection
lighting, pedestrian underpasses/overpasses, aesthetic treatments, highway
signs, electronic/dynamic signs, and noise walls. A revision to the trail cost
share includes a reference to the Wright County Trail & Bikeway Plan.
2. Development -driven projects are projects that are not programmed in the County 5 -Year
CIP. These projects, which impact our highway system by triggering improvements, are
typically required to accommodate imminent development or to stimulate development.
County funding has not been identified for these projects in the current budget or CIP.
They often require special funding or require previously programmed CIP projects to be
delayed (if the county were to participate).
a. The table and accompanying notes for development -driven projects (non-CIP) is
a new policy. The municipality is responsible for all of the cost of county road
improvements required for these non-CIP projects, unless an agreement is
reached between the county and municipality for funding,
Maintenance
The final section of the proposed cost share policy outlines maintenance responsibilities for
projects constructed under the policy. This is a new addition to the Cost Participation Policy, as
the 1993 policy did not address this at all. This policy includes some past practices, like storm
sewer maintenance by municipalities, and adds language for the new items like roundabouts,
signs, lighting, noise walls, etc.
Conclusion
The proposed policy meets the defined goals and objectives and is an equitable and fair
approach to sharing in the cost of county highway projects with municipalities and townships.
The new proposed policy, as attached and adopted by the County Board on May 6, 2014 puts
Wright County in line with surrounding counties for cost participation with municipalities and
correlates to the majority of the changes as requested by the cities and townships that provided
input into this process.
Page 2 of 2 2014 Cost Share Policy —Executive Summary
BOARD OF COUNTY COMMISSIONERS
WRIGHT COUNTY, MINNESOTA
Date May 6, 2014 Resolution No. 14-18
Motion by Commissioner Potter Seconded by Commissioner Daleiden
WHEREAS, an established funding policy for construction projects on County State Aid Highways and County
Roads in Wright County provides for consistency and allows for better planning for both Wright County and other
local units of government involved in the improvement project;
AND WHEREAS, input was received by cities and townships at a public meeting that was held on February 12,
2014 to update the current funding policy (dated 3/23/93);
AND WHEREAS, the Wright County Board has subsequently discussed the updated policy at a Transportation
Committee meeting on April 1, 2014;
AND WHEREAS, an updated cost sharing policy provides for:
1. An equitable and consistent approach for all projects, regardless of location.
2. Ability of local units of government to provide input to improvement projects and to commit them,
financially, to some of the decisions that are made.
3. Ability of County to distribute its improvement funds to more projects in more communities.
4. Updates that include missing items from the previous policy (roundabouts, electric/specialty signs, trails,
landscaping, pedestrian ramps, etc.)
AND WHEREAS, the County Board has determined that the present policy needs some modifications.
NOW THEREFORE, BE IT HEREBY RESOLVED:
1. That the attached policy is hereby adopted.
2. That the attached policy supersedes the construction funding policy adopted by the Wright County Board on
March 23, 1993.
3. That the policy be implemented on all future projects and on all current projects in which a funding
agreement has not yet been approved by Wright County.
YES
HUSOM X
SAWATZKE X
DALEIDEN X
POTTER X
BORRELL X
STATE OF MINNESOTA)
ss.
County of Wright )
HUSOM
SAWATZKE
DALEIDEN
POTTER
BORRELL
NO
1, Sue Vergin, duly appointed, qualified, and acting Clerk to the County Board for the County of Wright, State of
Minnesota, do hereby certify that I have compared the foregoing copy of a resolution or motion with the original minutes
of the proceedings of the Board of County Commissioners, Wright County, Minnesota, at their session held on the 6a' day
of May, 2014 on file iii my office, and have found the same to be true and correct copy thereof.
Witness my hand and official seal at Buffalo, Minnesota, this 60' day of May, 2014.
Su Vergin, Assistant Co y Coordinator
AMENDED COST PARTICIPATION POLICY
(This Policy Replaces the Policy dated March 23, 1993)
Applicable to Cooperative Highway Projects between Wright County and Municipalities.
Original Policy adopted by the Wright County Board of Commissioners on March 23, 1993.
Adopted by the Wright County Board of Commissioners on May 6, 2014,
A. Construction Cost Share — Conventional Project (Projects programmed in the County 5 -year CIP.)
Project Items County Share Municipality Share Note
Right of Way Based on Scope Based on Scope 1
Retaining Walls/ Retaining Walls in Lieu of Right of Way 50% 50%
Clearing and Grubbing
Grading
Aggregate Base and Surfacing
Parking Lanes on 4 -Lane or 6 -Lane Highway
Storm Sewer System and Ponds/Treatment Basins
Culverts
Concrete Sidewalk and Pedestrian Ramps
Concrete Curb and Gutter
Concrete Median and Median Curb
Concrete Driveway Entrances (Apron)
Municipal Utility Adjustment or Construction
Roundabouts
Traffic Control Signal Systems
Rural Intersection Street Lighting
Decorative/Urban Street Lighting
Bridges
Trails & Bikeways Along County Highway
Trail/Bikeway Underpass/Overpass
Landscaping and Aesthetic Treatments
Mailbox Supports (Meeting Swing -Away Standards)
Highway Signs
Electronic/Specialty Signs
Noise Walls
Mobilization
Erosion Control
Traffic Control
Engineering Services
Other Items
100%
0%
100%
0% 2
100%
0% 3
0%
100% 4
%age of Contributing Flow
°/nage of Contributing Flow 5
100%
0%
0%
100% 6
%age of Contributing Flow
(up to 50% max)
100%
100%
0%
By Leg
By Leg
100%
0%
100%
0%
0%
0%
100%
100%
50%
By Negotiation
Pro -rated by const. share
Pro -rated by const. share
Pro -rated by const. share
Pro -rated by const. share
By Negotiation
°/nage of Contributing Flow 7
(up to 50% max)
0%
0%
100%
By Leg
By Leg
0%
100%
0%
100%
100%
100%
0%
0%
50%
By Negotiation
Pro -rated by const. share
Pro -rated by const, share
Pro -rated by const. share
Pro -rated by const. share
By Negotiation
10
10
11
12
13
14
14,15
16
17
18
Conventional Project Notes
1. Includes permanent and temporary easements needed for projects on the existing county highway system or newly
established or dedicated county highway system, including the property needed for storm water treatment basins and wetland
mitigation sites. Municipalities are responsible to pay R/W needed for added amenities (parking lane on four -lane or six -lane
highways, sidewalk, trails, etc.)
2. Includes grading and removal items. Applies to county highways and work necessary to tie in existing public street
approaches. Enhancements to public streets approaches are the responsibility of the municipality. New public or private street
approaches are the responsibility of the municipality.
3. Applies to county highways and work necessary to tie in existing public street approaches. Enhancements to public streets
approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality.
4. Parking lane/shoulder on two-lane highways, per State Aid standards, will be 100% county cost. Includes grading, base, and
surfacing. Applies to county highways and work necessary to tie in existing public street approaches. Enhancements to public street
approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality.
5. Includes catch basins, manholes, storm sewer pipes, outlet structures, grit chambers, and water quality and rate control
ponds/basins. The county share is based on the ratio of contributing flow from the right of way to the total contributing flow. After
construction of storm sewer system on a county highway, it will be the responsibility of the municipality to maintain the system,
ponds/treatment basins.
6. Existing sidewalk/pedestrian ramps impacted by the highway construction will be replaced in kind by the county.
Municipality is responsible for ownership and maintenance of sidewalk.
7. Existing curb and gutter impacted by the highway construction will be replaced in kind by the county. Municipality is
responsible for ownership and maintenance of curb and gutter. County cost share will be by percentage of contributing flow, up to a
maximum of 50%.
8. The county pays for standard median design which is plain concrete. If a municipality requests decorative/landscaped
median, the municipality pays the additional cost above the cost of a standard median, including future maintenance.
9. Concrete aprons are installed at locations determined by the county. Driveways beyond the apron are constructed in-kind.
10. Applies to new and replacement traffic signal systems/roundabouts. Includes all components that makeup a permanent
warranted traffic control signal system or roundabout, including Emergency Vehicle Pre-emption (EVP) system (signal system), street
lighting, with steel poles and mast arms (signal system) installed at an intersection of a county highway and public roadway at an
approved location by the county. The county pays 0% of a signal system at a private access/road. The municipality pays 100% of the
furnishing and maintenance of electrical power to the traffic signal. The cost to modify, update or completely reconstruct the signal
system will be shared at the same percentage as the original installation.
11. Designed to light an intersection for traffic safety purposes. Locations will be determined by the county, and follow the
county's current Rural Street Lighting Policy (45 mph or greater).
12. Decorative type and/or corridor lighting along the highway.
13. Applies to bridges under the county's jurisdiction. Any special/added decorative treatments or amenities above State Aid
standards requested by municipalities will be 100% municipality cost, including any added R/W needed.
14. Applies to trails/bikeways constructed with county highway projects only. Stand alone trail/bikeway projects are handled
separately. Locations and descriptions of potential trails/bikeways are identified in the Wright County Trail & Bikeway Plan, dated July
19, 2011. Applies to all costs associated with trail, including but not limited to: grading, drainage, base, surfacing, pedestrian ramps,
wetland mitigation due to trail impacts, and additional right way needed for the trail. The county will only participate in funding
trails/bikeways in accordance with the Wright County Trail & Bikeway Plan, dated July 19, 2011 (which includes grants, matching grants,
local funding, and other non -highway funding sources).
15. Underpasses spanning 10 feet or more are considered bridges and will be added to the county bridge safety inspection
program. Municipalities owning/maintaining the bridges will be responsible for reimbursing the County for the safety inspection costs.
16. Landscaping and aesthetic items that do not serve a specific transportation use, such as streetscaping, median plantings,
decorative railing, and ornamental fencing, etc, All approved median plantings require irrigation.
17. Design/installation will be subject to approval of the county, and a separate agreement will be needed between the county
and municipality, on a case-by-case basis. Municipality requesting specialty/dynamic signing will be responsible for power costs.
Maintenance will be 50% each for county and municipality.
18. Additional costs for decorative noise walls will be the responsibility of the requesting agency.
B. Construction Cost Share — Development Driven Project (Projects not programmed in the County 5 -year
C1P)
Project Items
CountyShare
Municipality Share
Note
Right of Way
0%
100%
1
Retaining Wall in Lieu of Right of Way
0%
100%
1
Clearing and Grubbing
0%
100%
1
Grading
0%
100%
1
Aggregate Base and Surfacing
0%
100%
1
Parking Lanes on 4 -Lane or 6 -Lane road
0%
100%
1
Storm Sewer and Ponds/Treatment Basins
0%
100%
1
Culverts
0%
100%
1
Concrete Sidewalk
0%
100%
1
Concrete Curb and Gutter and Pedestrian Ramps
0%
100%
1
Concrete Median and Median Curb
0%
100%
1
Concrete Driveway Entrances (Apron)
0%
100%
1
Municipal Utility Adjustment or Construction
0%
100%
1
Roundabouts
0%
100%
1
Traffic Signals
0%
100%
1
Intersection Lighting
0%
100%
1
Street Lighting
0%
100%
1
Bridges
0%
100%
1
Trails Along County Highway
0%
100%
1
Pedestrian Underpass/Overpass
0%
100%
1
Landscaping
0%
100%
1
Aesthetic Treatments
0%
100%
1
Highway Signs
0%
100%
1
Electronic/Specialty Signs
0%
100%
1
Noise Walls
0%
100%
1
Mobilization
0%
100%
1
Erosion Control
0%
100%
1
Traffic Control
0%
100%
1
Engineering Services
0%
100%
1
Other Items
0%
100%
1
Development Driven Project Note
1. Development Driven Projects are projects that are not currently programmed in the county's 5 -Year
C.I. P., and due to the nature of the development(s), require improvements to the county highway system that
are necessary for safety/capacity/access due to imminent development or to stimulate development. Lacking
an agreement stating otherwise between the county and municipality, the county would participate in costs to
improvements to the county highway system that are necessary for safety/capacity/access due to a
development driven project as shown in Section B above. Access to the county highway system, due to
development, will be based on an Agreement/Access Permit between the county and municipality that spells out
the necessary improvements needed to the county highway system (based upon an independent traffic study, at
no cost to the county).
C. Maintenance - Maintenance of county highways constructed under this policy will be as
follows, unless specified differently in a separate maintenance agreement. This Maintenance
Policy will apply to both Conventional Projects and Development Driven Projects.
1. The county is responsible for maintenance of the county highway between curbs or between outside
edges of shoulders. This includes but is not limited to snow and ice control, patching, crack sealing, seal
coating, pavement rehabilitation, shouldering, pavement markings (excluding crosswalks) and sign replacement.
In addition, the county is responsible for routine maintenance outside the edge of shoulder and within the right
of way of a rural county highway. The county may enter into agreements with municipalities to perform
highway maintenance.
2. The municipality is responsible for maintenance of the boulevard, landscaped median, curb and gutter,
trees, shrubs, irrigation systems, sidewalk, pedestrian ramps, retaining walls, steps, aesthetic treatments, and
other urban appurtenances within the right-of-way of an urban county highway. The county is responsible for
standard concrete medians.
3. The county is responsible for maintenance of bridges and culverts on the county route.
4. The municipality is responsible for maintenance of its utilities and storm sewer systems, including
detention/treatment basins. Costs to replace elements of storm sewer systems will be shared at the same
percentage as the original installation.
5. The county is responsible for maintaining roundabouts on the county route with the exception of
island landscaping and aesthetic treatments, which are the responsibility of the municipality.
6. Unless stipulated by special agreement, the county will own and is responsible for maintaining traffic
signal systems (with the exception of the attached lighting) at county highway intersections with local public
roadways and private streets. The municipality is responsible for maintaining the signal lighting and the
electrical power to the signal system. The cost to modify, update, or completely reconstruct the signal system
will be shared at the same percentage as the original installation.
7. The maintenance responsibility for street lighting shall be in accordance with the current County Rural
Street Lighting Policy.
8. The municipality is responsible for the maintenance of decorative/corridor street lights.
9. The municipality is responsible for maintaining municipality owned trails/bikeways within the county
highway right of way. Costs for major rehabilitation or replacement will be shared at the same percentage as
the original installation, as governed by the Wright County Trail & Bikeway Plan.
10. The municipality is responsible for maintaining pedestrian underpasses and overpasses.
11. The municipality is responsible for maintaining marked crosswalks along county routes, in accordance
with the county's marked crosswalk policy.
12. The county is responsible for maintaining highway signs.
13. The county is responsible for maintaining electronic/specialty signs. The costs of maintenance will
be shared at the same percentage as the original installation.
14. Maintenance of noise walls is the responsibility of the agency paying for the initial installation.