ITEM 1 Prairie Center Construction UpdateCITY OF
Ot 0
A
MINNESOT f9
To; Otsego City Council
FROM: Ross Derrant, Parks and Recreation Manager
DATE: October 15, 2014
RE: Prairie Center Construction Update
BACKGROUND
Renovations are well underway at Prairie Center, Phase one includes the construction of
the building east of the Council Chambers, the kitchen, the HVAC and roof. Phase 2 of
the project includes renovation of the Council Chambers. Currently we are still in
phase one of the project with the construction on schedule to be completed by mid to
late November. Staff would like to update the City Council on the project's budget and
bring back certain items for consideration that require additional approvals.
Entryway. The original construction plan and budget included replacing the existing
tile at the front entry way with carpet with the listed as an alternate, At the City Council
meeting on August 12, 2013, it was decided that carpet is not be the best option for the
entry of the building due to the potential of heavier traffic for special events and
meetings. The original budget had an alternate for tile to be installed throughout the
entry way and all hallways for $6,600. The cost estimate to retile just the front
entryway is $3,785. The Prairie Center Reuse Committee recommends approval of the
tile installation limited to just the entryway as previously existed.
Additional Items, The Prairie Center Subcommittee and Staff have done
preconstruction walkthrough and identified a number of additional items to be
considered as part of the renovation project. These items are listed below for direction
from the City Council as to whether they are to be included:
Council Chamber millwork, It was recommended after the preconstruction
walkthrough that cabinets be installed on the east wall of the the side of the
Council Chambers for additional storage for Parks and Recreation items and
counter top for a serving area. Cabinets were also recommended to be installed
in the alcove behind the City Clerk at the dais for storage of meeting related
items. Kingham is preparing a quote that will be presented at Tuesday's
meeting.
■ Dais Facing, Tile is proposed by the Prairie Center Subcommittee to be added
in place of the existing carpet on the face of the dais with the cost to be supplied
by Kinghorn at the Tuesday work session.
Wainscoting. The Prairie Center Subcommittee has recommended removal of
the existing wainscoting in the Council Chambers with the wall repaired and
painted. The cost for this work will be available at the work session on
Tuesday,
Wall Sign. The project budget does not specifically include the fabrication and
installation of a wall mounted sign above the entry. Staff is recommending a
wall sign that includes the City's button logo and text identifying the building as
Prairie Center be installed. The cost for the sign including installation is
estimated at $1,,500.
Landscaping. There has been discussion of replacing the existing landscaping
at the front of the building and adding additional plantings along the north side
of the building, which is now more visible from 90th Street which wasn't in place
when the building was originally constructed. Staff would like direction from the
City Council to work with Midwest Landscapes to develop a landscaping plan for
Prairie Center. Due to the time of year,, the landscape plan and cost estimate
would be brought back to the City Council for approval in Spring 2014.
Furniture, The cost of furnishing the building was not included as part of the
initial project budget. The Council directed staff to wait until the building was
near completion before coming back with a cost estimate after which funding
would be determined, With construction underway, Staff would like direction to
obtain quotes for furniture for review by the City Council. Staff has preliminarily
identified the following items:
o Senior center tables/chairs
o Front conference room table, chairs, side table.
o Additional 8 foot tables
Fire Alarm System. The cost to reinstall the fire/ burglar system was included
in the project budget; however cleaning the detectors was not. Bear alarms
suggested cleaning the detectors after the construction for a proposed amount of
$250. Staff would like direction from the Council to move forward and have the
detectors professionally cleaned after construction is complete.
F�
■ Re -Keying Interior & Exterior Doors. Staff has discussed re -keying both the
interior and exterior doors once construction is complete. Staff 'has included a
map with this memo outlining the recommended key configuration and would
like direction to obtain quotes to re -key the building.
Insurance Claim. During the planning process for the Prairie Center
renovations, $7,000 was identified as already being received from the City's
insurance company for a claim filed in 2011 for hail damage to the roof. Staff
has been in contact with the insurance company to verify which items on the
roof are covered under the claim. Through these discussions, Staff has
discovered that no money has yet been received from the insurance company
and that the rubber membrane of the roof was not damaged and is not covered
by the insurance claim.
CONCLUSION
A special City Council meeting has been scheduled for October 22, 2013 at 6:30PM at
Prairie Center do discuss the entryway, insurance claim status and additional project
items. John Studer will be at the meeting to provide additional project cost and
construction information and to answer questions, City staff is requesting approval of
4
the City Council for those items to be included as part of the project ect based on the
submitted cost estimates.
Attachments:
0 Project Budget Summary
0 Map layout of Re -keying Interior & Exterior Doors
0 Roofing Insurance Quote
C. Lori Johnson, City Administrator
Dan Jordet, Administrative Services Director
tJ
Prairie Center Project
As of October 18, 2013
Budget Actual Comments
Sources of Funds:
Capital Improvement Revolving Fund $ 306,000-00
Community Facilities Fund 137,000.00
Insurance Reimbursement (Roof) 71000-00
Project Costs:
General Requirements
Concrete
Metals
Wood & Plastics
Thermal & Moisture
Doors & Windows
Finishes
Specialties
Equipment
Mechanical
Electrical
Design Allowance
Profit and Overhead
Subtotal
HT G Architects
Permits, soft costs
Contingency
Bid Alternates/modifications:
Tile in Front Foyer
Removal of Wainscot
Signage
Millwork
Landscaping
Keys/Alarm system
Additional Item(s) Not Included Above:
Penthouse Repair
Furniture
10/18/2013
Estimate Bid/Actual
To be determined
30,150.00
30,150.00
91500.00
20,500.00
2,500.00
341368.00
370343.00
89,295-00
5l, 53.00
12,300.00
81000.00
74,984.00
53,163.00
5,100.00
6,300-00
31500-00
3,50100
87,000-00
71j536.00
110400.00
170480.00
5,000-00
23,700.00
23,375.63_
388,797.00
383o0D0.63
9,500.00
9,500.0
Permit 5,516.26; Storage 741.05; Portable
26,703.00
7,007.11 Restroorns 750 (all as of 10/15/13)
25,000.00
3,785-00
11500.00
Additional millwork requested in large (tiled) room
and behind Council dais (city clerk area)
$ 450,000.00 $ 4041792.74_
Due to storn) damage; paid in full by insurance
Not yet specified; ed; requesting Council direction
MMO Q T EV FILM f47E
FULSWIM
CL-M—RAL Wl%
ftxp •- 5a
SO
M -w v W,art � 0
RI m, q ��
k lq
W--ffk�x I
51ir-S a 1 F -i ,�i t �, 0 'A'&, il M. 1W Ilk
0, W IMT K..Ls
b&&>1 WKE r%L7 kV�4
KvuF-MCOAW fj" 7s
IFELMAV MIP 10 E TOO 4LA
I
j Or- to x
10
PR=A'f CAN U WILI LSA
t, 1"3 `Z
Iftn1
6 W&ILm To a? IEE viWMHE;�
Pi
ool, IC,
kir ro "m wr
MCfAiv 0" To ltl& Ft
N,
D" V mwm aR
*RIO CCEA v iFn
po ' = k.0 Rsx
, �
d,56
Ll"
Lx
fk
x.mc
" )N
1;1 �. or) 00
Y,,
��
WALL n M <>-
0
0
VAL Cft%SDS
W
Jrq 4. J,�
wjr,6+.w.X !O -Apo ck
, q
!.i'do Wkis ip
OEVO PLAIN
DOOR '--/,�MO-Et
Mow
iiyv ro -of via RXf I M.*t
WE OuN WrLvr " *--,F*rlr COU
3r<r p ry ft---Cjl JFC&*l
ri I&Ir t 4r 40 A8A% V f4XA I JUArg
%A Jr -d r-17 US FFUXA719 PJCV I MAI
to
P&dry AA 4 d pfilrl
16 ff, F T�7 PC Ov" 0--k-n>MLO a poldel
y # Jr, rct op tA-H t;l, WnFLAW RAd 4 "M
LW J14Y 0 T if
--
1+ CAL 1� 3
mLo FxVft YAA WX 007 ALIA
.............
MAIN LEVEL rLO0,R PLA14 Ado 7
rils V-0
cc r v 11113"ll 0 1 f 143TICIrs
Prch1#ects
wivw. b fq -orchifeelf, com
A' r rl J!L.7,P.? 1171 O'41t AWPIP
9 m i it Aireon TQ*m k,44
IL"-ipoupli W47
Tat ld!ud,%&v*o
fiv- MZT&FAIJ
PRA IRR E CEN rER
Cl T Y OF 0 rSE60,ASN
J=-jL
KINGTIORN
FMTKT
K4 M-A-&Epa lUla
ta
CA T 6 w
1 zwjc.e3 O'lpt Ilk #T p d! A 4Lwt WKRCRIKW
cp ltkw wo ptp*w r *c cw.Af%j ow
fA40 jp^ft" O.W FOJIAM 0 PLO
,Lm-i*w Alt-kM'P IAM-1469LAM LO"
r-j7r,r u.°Yj3(*66
THOVA s it. 16v-pcIll
DWCOO Wt ROO I FON
651-261-1297 To:18662914942 BTS FAX
11077059
Building
(2 of 4) 04-16-2012 02: 25 P14 -0600
Building' -
DESCRIYFTON
QUANTITY
UNIT COST
RCV
DEPRE C,
ACV
1. Comb tinct straightenafe condenser
5.00 BA
171.60
858.00
(0.00)
858.00
unit Fills
2. R& R Suring - 'ci kZ I 111th U 11-1
960.00 SF
4.24
41070.40
(0.00)
4,070.40
3 R&R venc4i
. t ps"
1.00 EA
46.56
46.56
(0.00)
46.56
4. R&R Mctal roofing
112.00 SF
6.79
760.48
(0.00)
760.48
5. Eave trim fb� metal roofling
14.00 LF
2.93
41.02
(0.00)
41.02
6. Clio cap - inctal rcHof ing
8.00 LF
3.80
30.40
0.00
30.40
7. Chib Ic trim for incta I roofin g
14.00 LF
3.78
52.92
(0.00)
52.92
S. R&R Cup flat yin
500.00 LF
11.13
5,565-00
(0.00)
5,565.00
9. rcinove and replace cx1cf ior
4.00 EA
75.00
300.00
(0.00)
-300-%00,
aluminum Windowsills,
Total: Wflldhig
11,724.78
0.00
11,724.78
Linc Iten i Totals 11077059
11-5724.78
0.00
t 11724.78
11077059
4/16(2012 pa c: