ITEM 3.2A 11.26.2018 MinutesITEM 3.2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
MONDAY, NOVEMBER 26, 2018
Call to Order.
Mayor Stockamp called the meeting to order at 7:02 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner and Jason Warehime.
Councilmember Tom Darkenwald arrived at 7:24 PM. Staff: Andy MacArthur, City Attorney; Daniel Licht,
City Planner; Ron Wagner, City Engineer; Adam Flaherty, City Administrator/Finance Director and Tami
Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Wright County Commissioner Mark Daleiden stated he is on the Parks Commission for Wright County and
an Otsego resident had contacted them about a Frisbee golf course at the County Park. The County is
currently looking at a cost sharing agreement with the City of Monticello to install an 18 -hole course at a
park in Monticello and estimated it to be around $20,000. He wondered if the City of Otsego had plans
for one or if the City would be interested in a cost sharing agreement to install one at the County Park in
the future. Parks and Recreation Director Ross Demant said the City had talked in the past on one at
Prairie Park but they only have room for a 9 -hole course. Mayor Stockamp asked on the time frame or if
it would just be a place holder. Mr. Daleiden said it would depend on the budget. The City Council
concurred for City staff to explore a potential agreement.
2. Consider Agenda Approval.
CM Heidner motioned to approve as written. Seconded by CM Tanner. All in favor. Motion
carried 4-0.
3. Consent Agenda.
3.1 Approve Claims List.
3.2 ADDrove Citv Council Meetina Minutes.
A. November 13, 2018 Meeting,
B. November 13, 2018 Special Meeting_
3.3 Motion to Cancel the December 24, 2018 City Council Meeting,
3.4 Pay Estimates/Requests:
A. 85th Street and MacIver Avenue Pay Estimate #2.
B. West Waste Water Treatment Facility Paving Final Pay Estimate.
C. Lefebvre Creek Final Pay Estimate.
D. 2018 Street Maintenance Project Final Pay Estimate.
E. Norin Landing Park Pay Request #2.
3.5 Adopt Ordinance 2018-12 City Council Meetings.
3.6 Approve Parks and Recreation Winter Seasonal Position.
CM Heidner motioned to approve. Seconded by CM Tanner. All in favor. Motion carried 4-0.
4. Communes Development:
4.1 Extend Approvals for Riverbend North.
Page 1 of 4
City Planner Licht presented the staff report. He explained that the City is waiting on revised plans along
with the execution of the development agreement, utility connection agreement, and TIF agreement that
must be done before the final plat. He stated that the construction of the municipal sewer connection to
Riverbend Mobile Home Park has been completed, although the line is not in service pending execution
of the utility connection agreement. He further stated that the applicant is asking for a 90 day extension.
Mayor Stockamp asked if the applicant is current on fees due to the city. City Administrator/Finance
Director Flaherty said that Darkenwald Corporation has been invoiced for costs incurred and payment
has not been received. Mayor Stockamp asked if this is concerning. City Administrator/Finance Director
Flaherty said no that the City always has the option to assess those fees if not received. CM Tanner
asked for the reason of the hold up on the project. City Planner Licht explained the applicant needs to
fine tune building plans etc. but it really doesn't affect the scope of the project.
CM Warehime motioned to approve extension agreement. Motion failed due to no second.
Casey Darkenwald, Darkenwald Corporation, was present and didn't know that there were fees due,
stating he felt that the City would send an invoice upon receipt of additional TIF consulting billings.
City Administrator/Finance Director Flaherty said the last email he had with Casey on the fees owed to
the City was August 30tH
City Attorney Macarthur stated the City is still under the same terms and conditions approved previously
and there really is no harm. He said the City Council could motion to approve extension contingent on
invoice payment received.
Casey Darkenwald, Darkenwald Corporation, explained that the project is complicated and they are just
working on plans. He said he would expect ground to break within a month or two.
Mayor Stockamp motioned to approve the request of Darkenwald Corporation for extension
to April 1, 2019 to execute the Riverbend North development agreement, Riverbend Mobile
Home Park utility connection agreement, and Riverbend North Tax Increment Financing
(TIF) agreement and record the Riverbend North Final Plat contingent on invoice payment
received for Darkenwald Corporation. Seconded by CM Warehime. All in favor. Motion
carried 4-0.
5. Parks and Recreation:
5.1 Eaale Scout Flaa Proiect Update.
CM Darkenwald arrived at 7:24 PM.
Parks and Recreation Director Demant gave a project update. He apologized for not bringing this
forward sooner. The project by Eagle Scout Jonathan Kuehn has been completed which included
installation of 8 flag poles around the current American flag and POW/MIA single flag pole that stands in
the middle of the landscaped island at Prairie Park. He further reviewed the project and replacement
costs.
Mayor Stockamp said the project looks great; she questioned the vendors used for replacement and
making sure the City is receiving the best deal. It was discussed that City staff would reach out to the
VFW on maybe partnering with them on replacement for some cost savings.
6. Administration:
6.1 Fire Boundary Change.
11/26/18
City Administrator/Finance Director Flaherty presented the staff report which included an adjustment to
the fire boundary lines as recommended in the Fire Study.
CM Heidner had questions on the tax capacity numbers on the attached map. City Administrator/Finance
Director Flaherty explained the map shows 2019 tax data used for Elk River parcel numbers. CM Tanner
asked if we are looking at re-evaluating this every year. City Administrator/Finance Director Flaherty said
correct, that is an option per the contracts. CM Darkenwald asked for the current contract expiration
dates for each; City Administrator/Finance Director Flaherty said Elk River is 2020, Albertville is 2022 and
Rogers is the same original contract that just extends annually.
CM Warehime said he applauds the City for working with all the servicing Fire Departments on this. He
said in the past there was discussion of a one- or two-year extension so the Elk River and Albertville
would be on the same timeframe; and asked is that still the plan. City Administrator/Finance Director
Flaherty said it would be the time to look at this with the upcoming Elk River contract and he
recommends at that time reviewing all the fire service contracts.
CM Warehime motioned to approve the revised Fire Service Area Boundaries Map, with the
revisions to be effective January 1, 2019. Seconded by Mayor Stockamp. All in favor. Motion
carried.
6.2 Approve Assessment Services Agreement.
City Administrator/Finance Director Flaherty presented the staff report which included a draft agreement
for 2020-2021. CM Warehime questioned on page 3, item 6, the increase of fees with addition of the
$50.00 per residential new construction. City Administrator/Finance Director Flaherty said the City
currently collects that through the building permits; there is no change on that.
CM Darkenwald motioned to approve the 2020-2021 Assessment Services Agreement
between the City of Otsego and Wright County. Seconded by CM Heidner. All in favor.
Motion carried.
7. City Council Reports and Updates.
7.1 Commission Liaison Updates.
A. Heritage Preservation Commission Liaison CM Tanner.
CM Tanner said the commission did not meet November due to no quorum.
B. Parks & Recreation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the commission worked with HKGI on the Parks Master Plan; reviewing the
historical data as well as the survey data received during the master plan process.
C. Planning Commission Liaison CM Heidner.
CM Heidner said there was no meeting this month.
D. Public Safety Commission Liaison CM Warehime.
CM Warehime said commission brought up and reviewed the cities fire inspections; noting they looked
good no changes needed. He also said they looked at soliciting within the city.
8. Staff Reports and Updates.
City Planner Licht said that the Planning Commission will meet on December 3rd for two public hearing
items.
City Engineer Wagner gave a project update on Kadler. He stated that it would be opening later this
week. CM Warehime asked if the City has received any comments on the new roundabout at CSAH 38
11/26/18
and Odean Avenue. City Engineer Wagner said some residents have said that people are turning south
which is posted as a dead end.
9. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion
carried. Adjourned at 8:07 PM.
Mayor Jessica Stockamp
ATTEST:
Tamil Loff, City Clerk
11/26/18