ITEM 3.2B SCC 11.26.2018 MinutesITEM 3.213
SPECIAL CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
NOVEMBER 26, 2018
Mayor Stockamp called the meeting to order at 8:20 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Corey Tanner, Tom
Darkenwald and Jason Warehime. Staff: Adam Flaherty, City Administrator/Finance Director;
Kevin Lamson, Street Operations Manager; Ron Wagner, City Engineer; Ross Demant, Parks
and Recreation Director, Daniel Licht, City Planner and Tami Loff, City Clerk. Also present:
Councilmember elect Tina Goede.
1 Parks Fleet and Miscellaneous CIP.
Parks and Recreation Director Demant presented the Parks and Recreation CIP and materials as
outlined in the packet. Some discussion points included the 2019 items; Carrick Waterfront
landscaping on the north side, which is a carryover from previous years CIP, Great River
Regional Trail which is a placeholder, Prairie Park Improvements and Riverpointe Natural Park
area that would be trees and trails. It was discussed that the City would install boundary
signage at the Riverpointe Natural Park. Parks and Recreation Director Demant also reviewed
the Park Capital Equipment CIP that includes a storage container similar to the one in the
soccer fields which is owned by TRSA. He stated the department is running out of storage and
the intent is it would be used for special event items and recreational items and stored in the
back salvage yard at Public Works. The City Council concurred as presented.
Street Operations Manager Lamson presented the Fleet Vehicle and Equipment CIP as outlined
in the packet. He reviewed the 2019 recommended replacements or additions which included
a tractor with mower/broom/plow, roll off asphalt hot box and a single axle dump truck/plow.
Parks and Recreation Director Demant reviewed the utility vehicle replacement. He said that
City staff will be looking at the trade value and will consider selling the equipment if the trade
value is not acceptable. The City Council concurred as presented. Each purchase will be brought
back in 2019 individually for City Council approval.
City Administrator/Finance Director Flaherty reviewed the public safety CIP. City Council
concurred as presented. He also reviewed the addition of the City Buildings and Property
Maintenance fund. He stated the purpose of this fund is accumulate funds that will be used in
financing the costs associated with maintenance of City buildings and properties. Parks and
Recreation Director Demant reviewed the Prairie Center Improvements and the Prairie Parking
Lot and School Knoll Park ADA improvements. A water filtration and drinking water system was
discussed for Prairie Center; replacement of carpet in the upstairs of City Hall was discussed;
City Hall LED lighting replacement was discussed and the City Council concurred for City staff to
explore that sooner than 2020 due to the cost savings that would occur.
Public Works storage expansion; Street Operations Manager Lamson reviewed the need for
additional cold storage. He stated the city currently has around 15,000 sq. ft. of cold storage;
further stating the building was built for expansion to double in size. CM Darkenwald said it
would be helpful to see the original plans from back in 2006 and for City staff to get ideas from
contractors on different options. CM Tanner suggested getting information from surrounding
Cities and what they do and have done. The City Council concurred that a tour of the current
storage facility would be helpful along with a worksession to explore options. They concurred
they would be open to storage of the City vehicles outside if it means getting by longer without
the expansion.
Capital Improvement Revolving CIP; City Administrator/Finance Director Flaherty recommended
the City look closer at this fund next year. Roundabout Landscaping; there was discussion on
the roundabout median and possibility of getting volunteer groups to plant and/or maintain the
landscaping on the roundabout. Parks and Recreation Director Demant to contact Mick Raeker
who has donated daylily's in the past. City staff to review options and this item will be brought
back to the City Council for review.
City Administrator/Finance Director Flaherty gave an overview of the budget process for
Councilmember elect Tina Goede. Stating the City Council has reviewed the budget in its
entirety since around July.
Property Tax Levy; the City Council concurred as presented. This will be brought to the City
Council for final adoption on December 10. Mayor Stockamp recommended City staff add some
simple break down of taxes on the City website. Stating a lot of residents do not understand the
data. She referenced Wright County's website.
CM Darkenwald and the City Council asked Councilmember elect Tina Goede if she had any
questions or concerns with information reviewed this evening. She questioned if the city has
looked at used vehicle and equipment replacement. She also asked if the City has considered
sharing equipment. She stated that Eric Bullen from the City of Albertville had spoken to her on
a website that advertises used equipment. City staff explained that the City does explore all
options, they have purchased used equipment in the past and do look at auction sites and that
the City is able to purchase from state contract to receive additional savings. Councilmember
elect Tina Goede also questioned Park Equipment replacement; wondering if single items are
ever replaced instead of whole replacement. Parks and Recreation Director Demant said yes
that they city purchases on state contract on this as well for additional savings. Councilmember
elect Tina Goede stated it looks good at this time and thanked City Council and staff for
information received this evening.
2. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor.
Motion carried. Adjourned at 10:06 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk