ITEM 8.1 Kadler Ave ImprovementsCITY
C)tSle F o
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
January 14, 2019
PRESENTER(s)
REVIEWED BY:
ITEM #:
City Engineer Wagner
City Administrator/Finance Director
Flaherty
8.1
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
approval of Pay Estimate #5 in the amount of $198,954.69 to LaTour Construction, Inc. for work completed
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
No
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
BACKGROUND/JUSTIFICATION:
Is a social community with diverse housing, service options, and employment opportunities.
the bituminous non -wear course is now complete. Only the bituminous wear course, turf establishment
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approval of Work Order #1 in the amount of $68,915.05. Staff also recommends
approval of Pay Estimate #5 in the amount of $198,954.69 to LaTour Construction, Inc. for work completed
on the Kadler Avenue and 73`d Street Improvement Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
All watermain, sanitary sewer and storm sewer have been completed. The concrete curb and gutter and
the bituminous non -wear course is now complete. Only the bituminous wear course, turf establishment
(permanent), and any punch list items remain to be completed next year. The remaining work will be
completed in the spring of 2019.
Included in Pay Estimate #5 is Work Order #1. The expansion factor used to calculate the excess material
was estimated too low therefore it was necessary to haul and dispose of additional excess grading material
from the project offsite. Due to this bid item exceeding 125% of the original quantity the Contractor has
the right to request a renegotiated price for the excess above 125% of the estimated quantity. The original
contract unit price is $4.65/CY. The negotiated unit price for the amount exceeding 125% is $9.95/CY. The
contractor based his contract unit price assuming being able to haul the excess material away in the same
trucks they were hauling the street aggregate onsite i.e. "double haul' the material. When compared to
prevailing wage time and material charges, this new unit price has been reviewed and determined
reasonable. The excess amount removed from the project was 9,419 CY above the estimated bid quantity.
4,680 CY (25% above the estimate) will be paid at $4.65/CY with the remaining 4,739 CY to be paid at
$9.95/CY. Work Order #1 is for $68,915.05.
Pay Estimate #5 is for $198,954.69. In accordance with Minnesota Statute, the City is withholding the
maximum of 5% retainage of work completed, which accounts to $60,210.97 at this time. We have
estimated that the projected total construction cost will be approximately 4.2% above the original contract
amount of $1,289,531.30.
Pay Estimate #5 is for $198,954.69. In accordance with Minnesota Statute, the City is withholding the
maximum of 5% retainage of work completed, which accounts to $60,210.97 at this time. We have
estimated that the projected total construction cost will be approximately 4.2% above the original contract
amount of $1,289,531.30.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Estimate #5
• Work Order #1
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Work Order #1 in the amount of $68,915.05.
Motion to approve Pay Estimate #5 in the amount of $198,954.69 to LaTour Construction, Inc. for work
completed on the Kadler Avenue Improvement Project.
BUDGET INFORMATION
FUNDING: ''
BUDGETED:
Fund #438 — Kadler Avenue Improvements
No —The project will be financed by a grant from
Minnesota DEED and the issuance of debt. The
debt is to be repaid from a combination of special
assessments and property taxes.
PAY ESTIMATE #5
CITY OF OTSEGO
Kadter Avenue Improvements,
Project 17-04
January 14, 2019
Honorable Mayor & City Council
City of Otsego
13400 90th Street
Otsego, MN 55330
RE: Kadler Avenue Improvement Project, Improvement Project 17-04
Contractor. LaTour Construction, Inc
ContractAmount: $1,289,531.30
Award Date: June 11, 2016
Completion Date: June 15, 2019
Dear Honorable Mayor and Council Members:
The following work has been completed on the above referenced project by LaTeur Construction, Inc.
Ciel C hn.l,.lQ11ne{e fvanlinn n-.1 -11
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
1
Mobilization
1
LS
$78,000.00 $
78,000.00
0.90
$
70,200.00
2
Clearing and Grubbing
1
LS
$3,100.00 $
3,100.00
1
$
3,100.00
3
Remove Bituminous Pavement
280
SY
$3-00 $
840.00
280
$
840.00
4
Sawing Bit Pavement Full De ih
150
LF
$3.00 $
450.00
150
$
450.00
5
Remove Sewer Pipe(Storm).k,0961
19
LF
$7.00 $
833.00
119
$
833.00
6
Remove Manhole
1
EACH
$400.00 $
400.00
1
s
400.00
7
Remove Fence
0
LF
$2.00 $
600.00
300
$
600.00
8
Common Excavation (P)
CY
$3.60 $
169,059.60
46,961
Is
169,059.60
9
Sub radOExcavaiion E
,925
CY
51.05 $
5,1171.25
4,974
$
5,222.70
10
Selvage Aggregate EV)
1,291
CY
$4.25 $
5,486.75
1,291
$
5,486.75
111
Salvaged Topsoil From Stockpile (LV11,956
CY
52.101$
25,107.60
8,902
$
18,694.20
12
Haul and Dispose of Excess Material (IM.18,721
CY
$4.65 $
87.052.65
18,721
$
87 052.65
13
Aggregate Base Class 3 or 4
17,633
TON
$8.60 $
151,643.80
17,900.19
$
153 941.63
14
Aggregate Base Class 5 Mod
5,871
TON
$10.40 $
61,058.40
6,308.92
65 612.77
15
Mill Bituminous Surface 1.5"
36
SY
$16,30 $
586.80
$
16
Bituminous Material For Tack Coat
852 1
GAL
$2.10 $
1,789.20
60
126.00
17
Type SP 9.5 Wearing Course Mlxture 3 C
1,916
TON
$63.70 $
122,049.20
$
-
18
Type SP 12.5 Non Wear Course Mixture 3 C
2,395
TON
$55.89 S
133,641,00
2133
$
119,013.59
19
Concrete Curb & Gutter Design B418
5,036
LF
$10.60 $
53 381,60
4,710
$
49,926.00
20
Concrete Curb & Gutter Design 8618
989
LF
$11,60 $
11,472.40
955
$
it 078.00
21
7" Concrele
402
SY
$57.00 $
22,914.00
360
$
20,520.00
22
4" Bituminous Curb
324
LF
9.00 $
2,916.00
$
-
23
Install Mail Box Support
1
EACH
$250.00 $
250.00
1
$
250.00
24
Tral ic, Control
1
LS
$1 950.00 $
1 950.00
0.90
$
1,755.00
25
Sign Panels Type C
70
SF
$41.00 $
2,870.00
9.75
$
399.75
26
Silt Fence, Type MS
8,412
LF
$1.80 $
13,459.20
6 754
$
10,806.40
27
Storm Drain Inlet Protection
15
EACH
$185.00 $
2,775.00
16
$
2,960.00
28
Stabilized Construction Exit
2
LS
930.00 $
1,860.00
1
$
930.00
29
Turf Establishment
5
ACRE
$665.00 $
3,325.00
4.92
$
3,272.50
30
Erosion Control Blanket - Category 3
585
SY
$1.55 $
906.75
$
31
Pavement Message Arrovrs
10
EACH
$61.00 $
610.00
$
-
32
24" Solid Line Yellow - Paint
252
LF
$3.50 $
882.00
$
-
33
4" Double Solid Line Yellow- Paint
8 928
LF
$0.30 $
2,678.40
3,022
$
906.60
34
24" Solid Line While - Paint
71
LF
$3.50 $
248.50
$
35
4" Solid Line White - Paint
11 800
LF
$0.15 $
1,770.00
$
Total Bid Schedule "A" $ 971,138.10 5 663,437,14
8:\MunicipaltAOTSE00\397 KadlerAvenue ReconstruclionlPAY ESTIMATEXOT397 PE PE- 1
PAY ESTIMATE #5
CITY OF OTSEGO
Kadfer Avenue improvements,
Project 17-04
Pini Cchodula "P" . c..ua,., Cownr
ITEM
NO,
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
36
Connect to Existing Sanitary Sewer
1
EA
$4,500.00 $
4 500.00
2
$ 9,000.00
37
Castro Asse bly
6
EA
$1,135.00 $
6810.00
5
$ 5675.00
36
Raise Sanitary,Structure
3
EA
$985.00 $
2,955.00
3
$ 2,955.00
39
8" PVC SDR 26 Sanitary Sewer Pie 16-22' Depth)
851
LF
$47.001 $
39,997.00
826
$ 38 822.00
40
Standard Manhole (0-10' da lh)
3
EACH
1 $2,580.00 S
71740.00
3
S 7,740.00
41
Extra Depth
30
VF
1 $150.001$
4,500.00
26,64
$ 4,326.00
Total Bid Schedule "B" $ 66,502.80 $ 88,518.00
Wei Rehorirdo "C" _ Rtnrm Sawar
ITEMESTIMATED
NO,
ITEM DESCRIPTION
QUANTITY
UNIT
CONTRA T —CONTRACT
UNIT PRICE AMOUNT
USEDTO
DATE
USEDTO
DATE
EXTENSION
42
WRC Pipe Apron
3
EACH
$770.00 $
2,310.00
4
$
3,080.00
43
18" RC Pipe Apron
3
EACH
5810.00 $
2,430.00
3
$
2,430.00
44
24" RC Pipe Apron
3
EACH
$890.00 $
2,670.00
2
$
1,780.00
45
24" HDPE Pi e Apron
1
EACH
$610.00 $
610.00
1
$
610.00
46
30" HOPE Pipe Apron
1
EACH
$1,000.00 $
1,000.00
1
$
1,000.00
47
V Pert PVC Pipe Drain
626
LF
514.00 $
8,764.00
712
$
9,968.00
48
12" RC Pipe Sewer Design 3006 CL V all depths)
71
LF
$31.00 $
2,201.00
63
$
1,953.00
49
15" RC Pipe Suver Desi n 3006 CL V ail depths)
310
LF
$33.00 $
10,230.00
301
$
9,933.00
50
18" RC Pipe Sewer Design 3006 CL V all depths)
1,015
LF
$36.00 $
36,540.00
986
$
35,496.00
51
24" RC Pipe Sewer Design 3006 CL III all depths)
267
LF
$45.00 $
12,015.00
265
$
11,925.00
52
18" HDPE Pi a Sewer all depths)
854
LF
$26.00 S
22,204.00
829
$
21 654.00
53
24" HOPE Pipe Sewer all depths)
155
LF
$34.00 $
5,270.00
153
$
5,202.00
54
30" HDPE Pipe Sewer all depths)
414
LF
$45,00 $
18,630.00
435.5
$
19,597.50
55
Construct Drainage Structure Desi n 48.4020
7
EACH
$2,000.00 $
14,000.00
7
$
14,000.00
56
Construct Drainage Structure Design 60.4020
3
EACH
$31200.00 $
9,600.00
3
$
9,600.00
57
Construct Drainage Structure Design 72-4020
1
EACH
$4,300.00 $
4,300-00
1
$
4,300.00
58
Construct Drainage Structure Design 2'x3'
7
EACH
.$2,000.00 $
14,000.00
7
$
14,000.00
59
48" Outlet Control Structure
2
EACH
$4,000.00 $
8,000.00
2
$
81000-00.
60
60" Outlet Control Structure
1
EACH
$5,500.001 $
5,500.00
1
S
5 500.00
61
Articulated Interlocking Block Open Cell, Type A
141
SY
$82,001S
11,562.00
137.5
$
11 275.00
Total Bid Schedule "C" $ 191,836.00 $ 191,203.50
RiA Grhn/i,dn "r1" . Wnformnin
ITEM
NO,
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USEDTO
DATE
EXTENSION
62
Connect to Existing - Water
1
EA
$940,00 $
940.00
2
$ 1,880.00
63
6" Watermaln Ductile Iron 01 62
139
LF
$27.00 $
3,753.00
146
$ 31942.00
64
8" Watermafn Ductile Iron Cl 52.
102
LF
$33.00 S
3,366.00
102
$ 3,366.00
65
10" Watermain Ductile Iron Cf 52
663
LF
$40.00 $
26,520.00
644
$ 25,760.00
66
10" Watermaln Ductile Iron CI 52 (Extra Depth)
103
LF
$43.00 $
4429.00
100
$ 4,300.00
67
4" Insulation
4SY
$54.00 $
216.00
4
$ 216.00
68
Hydrant
1
EA
$4,250.00 $
.4 ,260.00
1
$ 4,250.00
69
6" Gale Valve And Box
1
EA
$1,340.00 $
1,340.00
6
$ 8,040.00
70
10" Gate Valve And Box
1
EA
-$2,670,001 $
2,670.00
1
$ 2,670.00
71
Watermain Fittin s
1,108
LBS
$3.901 S
4,321.20
1,020
$ 3,978.00
72
Relocate and Plug Existing Hydrant
5
EA
$1,450.00 S
7,250.00
5
S 7,250.001
73
TestExistin6 Hydrant
5
EA
$200,001s
1,000.00
Total Bid Schedule "D" $ 60,066,20 $ 65,662.00
8:1Municipal\AOTSEG05397 KadlerAvenue ReconslructioMPAY ESTIMATEtOT397 PE PE -2
PAY ESTIMATE #5
CITY OF OTSEGO
Kadler Avenue Improvements,
Project 17-94
I'k. ,e nM -414
ITEM
NO. ITEM DESCRIPTION
E MA ED
QUANTITY
UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USEDT
DATE
EXTENSION
1 Floatation Silt Curtain Type Still Water
200
LF
$16-00 $
3,00U.00
200
$ 3,000-00
2 Sediment Conlrol Log Igo Wood Fiber
685
LF
$2.95 $
2,020.75
925
$ 2,728.76
3 Rock Ditch Check
7
EA
$85.00 $
695.00
9
S 765.00
Total Change Order #i $ 5,Bi5.75 $ 8,483.76_
Vork Order#1
ITEMSTIMATED
CONTRACT
CONTRACT
USED TO
NO, ITEM DESCRIPTION
QUANTITY UNIT
UNIT PRICE
AMOUNT
DATE EXTENSION
1 Haut and Dlsp0b of Excess Metedal 0
4,650 CY
54,65 S
21 782.00
d 680 $ 21,7620
2 Haul and Dis oseof Excess Malorial L
4,739 CY
59.95 $
d7,i53.05
9,7391 $ 47,163.0:
Total Work Order#1
Bid Schedule "A"
Bid Schedule "B"
Bid Schedule"C"
Bid Schedule "D"
Change Order#1
Work Order #1
TOTAL
Total Work Completed to Date
LESS 6% RETAINAGE
LESS PAY ESTIMATE #1
LESS PAY ESTIMATE#2
LESS PAY ESTIMATE#3
LESS PAY ESTIMATE#4
WE RECOMMEND PAYMENT OF:
APPROVALS:
$ 88,815.05
^� 971,138,10
$ 66,502.00
$ 191,836.000
$ 80,055.20
$ 6,615.75
$ 66,915.05
$1,364,062.14
CONTRACTOR: LATOUR CONSTRUCTION, INC.
Certification by fa$ttractor i certifylhat all Items and amounts are correct for the work completed to date.
ENGINEER: HAKANSON ANDERSON
payment for work anouantittes as shown.
Date �Z2Zlq
OWNER: CITY OF OTSEGO
Title:
$. . 66,9.16,05
$ 863,437.14
$ 88,618,00
$ 991,203.60
$ 65,662.00
$ 6,493.76
$ 68,915.06
$1,204,219.44
$1,204219.44
$ 60,210.97
$ 21,885.72
$ 218,060.57
$ 273,659.44
$ 434,548.05
$ 198,964.69
SAMuntclpal\AOTSEGO1397 Kodler Avenue ReconslruallonTAY ESTIMATMOT391 PE PE -3
STATE AID FOR LOCAL TRANSPORTATION Rev .July 2010
WORK ORDER FOR MINOR EXTRA WORK Page 1 oft
Kadler Avenue & 73rd Street Project Minn. Proj, No, _ WON . 1
Project Location: Along Kadler Avenue from 701" Street to YZ mile north and 731d Street to
Local Agency: City of Otsego
Local Project No, 17-04 _
Contractor: LaTour Construction, Inc.
Contract No,
_
Address/City/State/Zip: 2134 County Road 8 NW, Maple Lake, MN 55358
Total Work+.OrderAmbunt $
1 $68,915.05
In accordance with the terms of this Contract, you are hereby authorized and instructed
to perform the work as altered by the following provisions.
Additional excess material was removed from the project above the estimated bid
quantity. The contractor has provided all of the haul tickets for the project showing the
excess material. The excess material is in excess of 162% of the original contract item
quantity. Due to the excess exceeding 125% of the original quantity the Contractor has
the right to request a renegotiated price for the excess of Item No. 2105.607 "Haul and
Disposed of Excess Material' in accordance with section 1402.3 of the MnDOT 2018
Standard Specification. The contractor has requested a unit price for this excess
material be at $9.05/CY (LV). The cost increase is based on the inability to "double
haul' the excess material. Per section 1402,3 of the MnDOT Specification, a reprice on
an item shall apply only to the portion in excess of 125% of the original contract item
quantity. The original Haul and Dispose of Excess Material = 18,721 CY x 125%
23,401 CY, Actual quantity of Haul and Dispose of Excess Material = 28,140 CY.
Payment for the first 25% overage (23,401 – 18,721 = 4,680 CY) will be made at the
Contract Unit Price in accordance with MnDOT Specification 1904.2 for Item No.
2105.607 Haul and Disposed of Excess Material.
Payment for the amount above 125% if the original bid quantity will be made at the
negotiated unit price of $9.95/CY in accordance with MnDOT Specification 1904.3 for
Item 2105.607 Haul and Disposed of Excess Material)
Work Order No
Estimate
Of Cost: (Include
any Increases or decreases In contract Items, any negotiated or force account Items)
-
+or— +or—
Item No.
No.
Description Unit Price Quantity _ Amount _
1
_Spec
2105.607
___Unit
Haul and Dispose of CY $4.65 4,680 $21,762.00
Excess Material (LV)
2
2105.607
—
Haul and Dispose of
CY $9.95 41739 $47,153.05
Excess Material (LV) -_ -
Net Change this Work Order $68,915.05
Due to this change, the contract time: (check one)
( x) Is NOT changed ( ) May be revised as provided in Mn/DOT Specification 1806
( ) Is Increased by Working Days ( ) Is Increased by Calendar Days
(
-)---Is Decreased by Working Days ( ) Is Decreased by Calendar Days
STATE AID FOR LOCAL TRANSPORTATION Rev .A Ally 2010
WORK ORDER FOR MINOR EXTRA WORK Page 2 of 2
Approved by Project Engineer: Date: 2 1�
Print Name: Brent Larson— Phone: 763-228-6505
(-
Approved by Contractor: Date: J A3 1
Print Name: i7 _w Phone: `3 - 90 - Nq?
Distribution: Project Engineer (Original), Contractor (copy), DSAE (copy for funding review)
DSAS Portion: The State of Minnesota is not a participant in this contract. Signature by the
District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State
and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This work is eligible for; Federal Funding _ State Aid Funding Local funds
District State Aid Engineer:
Date: