ITEM 3.2A 1.14.2019 MinutesITEM 3.2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
JANUARY 14, 2019
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Corey Tanner, Jason Warehime and Tina Goede. Absent:
Councilmember Tom Darkenwald. Staff: Adam Flaherty, City Administrator/Finance Director; Daniel
Licht, City Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney; and Connie Schwecke,
Administrative Assistant.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Swearing in of Elected City Council Member: Tina Goede.
Human Resource Generalist/Deputy Clerk Kathy Grover preformed the duty of swearing in Tina Goede as
a new councilmember.
2. Open Forum.
State Representative Eric Lucero introduced himself to the Council and those in attendance, noting that
the 2019 session began last week, he further discussed the committees he is assigned to for the 2019
session which includes; Public Safety, Civil Law, and the Higher Education committees. He also reviewed
his priorities for the 2019 session, which included: tax conformity, budget surplus, transportation, school
funding equity, second amendment rights, pro-life issues, student cyber security and fraud related
issues.
Bronwyn Ewert, 11274 75th Street NE, Otsego, New Hospital District Board Member from Centra Care
Hospital in Monticello introduced herself and discussed her background and experience in hospital work
and IT application.
Jim Sorenson, 13603 95th Street NE, Otsego River Riders Snowmobile Club President, gave a club
update.
3. Consider Agenda Approval.
Mayor Stockamp requested to remove Items 9.1 and 9.2 and to add them to the next city council
meeting since councilmember Darkenwald was absent.
CM Warehime motioned to approve the agenda as amended. Seconded by CM Tanner. All in
favor. Motion carried.
4. Consent Agenda. (Non -controversial items).
4.1 Approve Claims List.
4.2 Approve City Council Meeting Minutes.
A. December 10, 2018 Meeting.
4.3 Approve City Council Special Pay for December 2018.
4.4 Approve Resolution 2019-01 Adopting Official Newspaper.
4.5 Approve Resolution 2019-02 Designating Depositories and Approving_ Investment Brokers.
4.6 Approve Quotes for the 2019 Fleet CIP Purchases:
A. Single -Axle Dump Truck and Plow.
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B. John Deere 6130 Tractor.
C. Roll -Off Chassis Mounted Asphalt Hot Box.
D. Pro -Gator Utility Vehicle.
4.7 Received Commission Meeting Minutes.
A. Heritage Preservation Commission October 9, 2018.
B. Public Safety October 9, 2018 and November 11, 2018.
C Parks and Recreation October 16, 2018, November 15, 2018 and November 20, 2018.
D. Planning Commission December 3, 2018.
4.8 Approve IT Services Agreement.
4.9 Approve Contracts for Programmable Logic Controller Replacements.
4.10 Approve Final Pay Estimate for Exterior Pipe Modification Pumphouse #4.
4.13 Authorize Advertisement of Park Maintenance I Position.
CM Warehime motioned to approve the consent agenda. Seconded by CM Tanner. All in
favor. Motion carried.
5. Utility:
5.1 Consider the East Wastewater Treatment Facilitv Solids Phase 1 Proiect Preliminary Design
Agreement.
Kurt Neidermeier, Utility Manager, introduced Scott Schafer, AE2S Engineer, who discussed the process
of the preliminary design agreement. CM Warehime questioned how detailed this preliminary agreement
would be. Mr. Schafer explained that the preliminary design agreement would be detailed but that it
would be brought back and reviewed during check-in meetings with the Council. Mayor Stockamp asked
if city staff is recommending this agreement. City Administrator, Adam Flaherty and City Attorney,
Andrew MacArthur approved moving forward with this agreement, noting that City staff has met on
numerous occasions with AE2S to develop the scope of work within the agreement.
CM Warehime motioned to approve the preliminary Design Agreement for the Otsego East
WWTF Solids Phase 1 project with AE2S Engineering for $272,100.00. Seconded by CM
Tanner. All in favor. Motion carried.
5.2 Water Master Plan Agreement.
Kurt Neidermeier, Utility Manager, and Scott Schafer, AE2S Engineer, presented a drinking water master
plan for Otsego's growing population, and the forecasted need for its capacity, its distribution system,
and its treatment and source alternatives. CM Warehime questioned how many wells would be needed.
Neidermeier stated that this plan would provide enough water sources to support Otsego"s ultimate
buildout capacity.
CM Tanner motioned to approve the City of Otsego Drinking Water Master Plan Agreement
with AE2S Engineering for $96,000.00. Seconded by CM Warehime. All in favor. Motion
carried.
6. Administration:
6.1 Set Meeting Date for Advisory Commission Interviews.
Adam Flaherty, City Administrator requested to set up a meeting date for interviews on advisory
commission appointments.
Mayor Stockamp motioned to set interviews for Advisory Commission Appointments on
February 11, 2019 at 5:30pm. Seconded by CM Tanner. All in favor. Motion carried.
6.2 Approve Claim List for Metro Appliance Recycling.
CM Warehime announced that he will abstain from this item.
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Mayor Stockamp motioned to approve and pay Metro Recycling Claims List. Seconded by CM
Tanner. All in favor, with CM Warehime abstained. Motion carried.
7. Community Development:
7.1 Amendment Section 11-17-12 Requiring_ Storm Shelters.
Dan Licht, City Planner presented the staff report.
Mayor Stockamp questioned if city council should be allowed to review Capstone's PowerPoint if the
Planning Commission has not viewed these changes. City Planner Licht stated yes, but no action should
be taken on any new information or proposals presented by Capstone.
Steve Bona from Capstone Homes reviewed a PowerPoint presentation for the City Council. He discussed
storm shelters as options for buyers and not making them a requirement. Mr. Bono stated the staff
report to modify City Ordinance was not about revenue but a relevant offering which would cost the
buyer between $10,000-15,000 and adds little to no perceived value to the home buyer. Mr. Bona also
stated other communities are not requiring storm shelters in slab on -grade homes and Mr. Bono
continued that Capstone would be willing to permanently commit to a $10,000 safe room option for
buyers within the Harvest Run development.
Mayor Stockamp stated we don't compare ourselves to other cities and that council's priority is keeping
Otsego's residents safe.
CM Warehime questioned City Planner Licht if the Minnesota Building Code required safety elements in
storm shelters? City Planner Licht stated a storm shelter is not part of the building code. CM Warehime
stated he supported Otsego building safe homes and stated that buyers are not always cognizant of
storm shelters when purchasing homes.
CM Tanner agrees with CM Warehime and is concerned with the public safety aspect in homes for now
and in the future.
CM Goede concurs with CM Tanner and stated young home buyers are not always thinking about safety.
CM Warehime motioned to table this application by Capstone Harvest Run, LLC and bring
back changes to the Planning Commission. Seconded by CM Stockamp. All in favor. Motion
carried.
8. Public Works:
8.1 Kadler Avenue Improvement Project Pay Request #5 and Work Order #1.
City Engineer Wagner reviewed the progress of the project and outlined the detail of Work Order #1.
CM Tanner motioned to approve Work Order #1 in the amount of $68,915.05. Seconded by
Mayor Stockamp. All in favor. Motion carried.
CM Warehime questioned if this work order will be funded by deed, assessments or property taxes. City
Administrator Flaherty stated that some of the additional costs will be absorbed with a 50/50 allocation
between the DEED grant and the City, but most of the additional costs will be absorbed by the City,
ultimately paid for with property taxes.
CM Tanner motioned to approve Pay Estimate #5 in the amount of $198,954.69 to LaTour
Construction, Inc. for work completed on the Kadler Avenue Improvement Project.
Seconded by Mayor Stockamp. All in favor. Motion carried.
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9. Annual Business:
Item 9.1 and 9.2 was removed and will be added to the January 28, 2019 meeting agenda.
10. City Council Reports and Updates.
Mayor Stockamp said she attended the ISD 728 School Usage Facility Committee meeting which looked
at building capacity and pods of growth.
11. Staff Reports and Updates.
Adam Flaherty, City Administrator requested to schedule the annual EDA meeting January 28, 2019 at
6pm.
Mayor Stockamp motioned to schedule the annual EDA meeting on January 28, 2019 at 6pm
in the Prairie Center Fireside Room. Seconded by CM Warehime. All in favor. Motion carried.
City Administrator Flaherty stated Wright County is beginning to plan for the CSAH 39 reconstruction
project and is looking to the City for guidance on future trail locations on the corridor. Mayor Stockamp
would like to set up a work session with Parks and Recreation. City staff will work with Wright County on
an appropriate timeline before scheduling a special meeting.
City Administrator Flaherty also requested a meeting for City Council website photos on March 11, 2019
at 6:30 PM.
Mayor Stockamp motioned to schedule a meeting on March 11, 2019 at 6:30pm at the
Prairie Center. Seconded by CM Warehime. All in favor. Motion carried.
Dan Licht, City Planner, stated the next Planning Commission Meeting is February 4, 2019.
Ron Wagner, City Engineer, requested a City Council representative for the joint Region 7-W and Met
Council meeting. The annual meeting will be on March 20, 2019 at 4pm in Buffalo. Mayor Stockamp
requested this request be added to the next meeting's agenda.
12. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Tanner. All in favor. Motion carried.
Adjourned at 8:41PM.
Mayor Jessica Stockamp
ATTEST:
City Clerk Tami Loff
Written By: Connie Schwecke, Administrative Assistant
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