ITEM 3.5 Automatic Aid AgreementGO
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MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Administration
City Administrator/Finance Director Flaherty
January 28, 2019
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Attorney MacArthur
3.5
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
ARE YOU SEEKING APPROVAL OF A CONTRACT?
Is a strong organization that is committed to leading the community through innovative
communication.
Yes
Has proactively expanded infrastructure to responsibly provide core services.
X
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Improvement & Fire Service Model. The scope of services included six deliverables, one of which was:
Is a social community with diverse housing, service options, and employment opportunities.
made independently, prior to, or between the construction of future fire station facilities. Identify
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council approve an Automatic Aid Agreement.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
Yes
No
BACKGROUND/J USTI FICATI ON:
In March 2018, the City Council authorized a contract for Beacon GIS to complete a Response Time
Improvement & Fire Service Model. The scope of services included six deliverables, one of which was:
Generate a gap analysis and make recommendations for response time improvements that could be
made independently, prior to, or between the construction of future fire station facilities. Identify
implementation timeframes for each respective recommendation.
The report from Beacon GIS provided a recommendation that the City seel< to implement automatic aid
agreements between the Fire Departments providing fire protection services within the City. Upon
completion of the study, this recommendation was verbally agreed upon by each Fire Chief from the
respective fire departments.
Subsequently, City staff contacted the State Fire Marshal's Office to obtain examples of automatic aid
agreements from elsewhere in Minnesota. City staff then drafted an agreement applicable to the City's
situation, with input and review provided by each Fire Chief from the respective fire departments as well as
the Wright County Sheriffs Office.
The Automatic Aid Agreement will provide formal direction to the Wright County Dispatch Center to
automatically dispatch all three fire departments for confirmed structure fires, regardless of which service
area the actual structure fire is located within Otsego. This new dispatch procedure will save precious time
during the turnout phase of incident response and ultimately decrease the response times for confirmed
structure fires.
City Attorney MacArthur, as well as the Attorney for each respective City and fire department, and the
Wright County Attorney have provided review of the draft Automatic Aid Agreement, each providing
favorable review.
SUPPORTING DOCUMENTS ATTACHED:
• Automatic Aid Agreement (Draft)
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: '
Motion to approve the Automatic Aid Agreement between the City of Otsego, the City of Albertville Fire
Department, the City of Elk River Fire Department, the City of Rogers Fire Department and the Wright
County Sheriff's Office Dispatch Center.
BUDGET INFORMATION
FUNDING: BUDGETED:
N/A N/A
City of Otsego - Automatic Aid Agreement
AGREEMENT
This Automatic Aid Agreement (Agreement) is entered into this 28th day of January, 2019, by
and between the City of Otsego (the City), the City of Albertville Fire Department, the City of
Elk River Fire Department and the City of Rogers Fire Department (the Fire Departments) and
the Wright County Sheriff's Office Dispatch Center (Dispatch Center) is a voluntary Agreement
for the Fire Departments to provide fire protection services to the City and to provide automatic
aid in order to allow for a timely response to confirmed structure fires within the City.
RECITALS
WHEREAS, the City contracts with the Fire Departments for fire protection services; and
WHEREAS, the Dispatch Center communicates with the Fire Departments.
IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. Upon receiving a call for service to any confirmed structure fire within the City, the
Dispatch Center shall automatically dispatch the Fire Departments through the
appropriate dispatch centers regardless of a confirmed structure fire location.
2. Automatic aid shall be effective 24 hours a day, 7 days a week.
3. The department whose fire protection area covers the confirmed structure fire shall
follow their standard operating procedures (SOPs). The other two departments shall
respond with an engine company, unless further assistance is requested by the incident
commander.
4. The Incident Commander from the responsible Fire Department shall be responsible for
determining which other Fire Departments may be needed for mutual aid response to
locations within the City and must provide this information to their respective dispatch
centers. The Incident Commander may also cancel the responding automatic aid Fire
Departments.
5. The City has adopted the Wright County Fire Chief's Association Joint Cooperative
Agreement for Use of Fire Personnel and Equipment and all parties responding under this
agreement are subject to said agreement.
6. Any party to this Agreement may withdraw upon sixty (60) days written notice to all
other parties to the Agreement.
1
CITY OF OTSEGO
Jessica Stockamp, Mayor Dated
Tami Loff, City Clerk
Dated
This is a signature page to the Automatic Aid Agreement by and between the City of Otsego, the
City of Albertville Fire Department, the City of Elk River Fire Department, the City of Rogers
Fire Department and the Wright County Sheriff's Office Dispatch Center.
2
CITY OF ALBERTVILLE FIRE DEPARTMENT
Jillian Hendrickson, Mayor
Kim Hodena, City Cleric
Eric Bullen, Fire Chief
Dated
Dated
Dated
This is a signature page to the Automatic Aid Agreement by and between the City of Otsego, the
City of Albertville Fire Department, the City of Elk River Fire Department, the City of Rogers
Fire Department and the Wright County Sheriff's Office Dispatch Center.
3
CITY OF ELK RIVER FIRE DEPARTMENT
John J. Dietz, Mayor
Tina Allard, City Clerk
Mark Dickinson, Fire Chief
Dated
Dated
Dated
This is a signature page to the Automatic Aid Agreement by and between the City of Otsego, the
City of Albertville Fire Department, the City of Elk River Fire Department, the City of Rogers
Fire Department and the Wright County Sheriff's Office Dispatch Center.
2
CITY OF ROGERS FIRE DEPARTMENT
Richard Ihli, Mayor
Stacy Scharber, Assistant City Administrator/Clerk
Brad Feist, Fire Chief
Dated
Dated
Dated
This is a signature page to the Automatic Aid Agreement by and between the City of Otsego, the
City of Albertville Fire Department, the City of Elk River Fire Department, the City of Rogers
Fire Department and the Wright County Sheriff's Office Dispatch Center.
WRIGHT COUNTY SHERIFF'S OFFICE
Sean Deringer, Sheriff Dated
This is a signature page to the Automatic Aid Agreement by and between the City of Otsego, the
City of Albertville Fire Department, the City of Elk River Fire Department, the City of Rogers
Fire Department and the Wright County Sheriff's Office Dispatch Center.