ITEM 4.1 Streets Project 19-01c�
0tCITYF o
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
February 25, 2019
PRESENTER(s)
REVIEWED BY:
ITEM #:
City Engineer Wagner
City Administrator/Finance Director
Flaherty
4.1
STRATEGIC VISION
MEETS:
I THE CITY OF OTSEGO:
Project No. 19-01 to Asphalt Surface Technologies Corporation (ASTECH).
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
No
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Bids were opened for the 2019 Street Maintenance Project, City Project No. 19-01 on February 19,
Is a social community with diverse housing, service options, and employment opportunities.
below:
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends Accepting Bids and Awarding Contractor for the 2019 Street Maintenance Project, City
Project No. 19-01 to Asphalt Surface Technologies Corporation (ASTECH).
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
Yes
No
BACKGROUND/JUSTIFICATION:
Bids were opened for the 2019 Street Maintenance Project, City Project No. 19-01 on February 19,
2019. A total of three bids were received as shown on the attached Bid Tabulation and as listed
below:
1. ASTECH Corp. $193,531.63
2. Allied Blacktop Company $225,530.58
3. Pearson Brother Inc. $233,951.80
ASTECH Corporation of St. Cloud, Minnesota is the apparent responsible low bidder. The engineer's
estimated construction cost was $238,160.99. The Capital Improvement Plan (CIP) estimate was
$301,948.64.
We recommend awarding of the contract to the low bidder, ASTECH Corporation. ASTECH has completed
Street Maintenance and Micro -Surfacing Projects within the City of Otsego in the past. The work was
completed to specifications and in a timely manner.
SUPPORTING DOCUMENTS ATTACHED:
• Bid Tabulation
• Engineers Estimate
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to Accept Bids and Award the Contract for the 2019 Street Maintenance Project, City Project No.
19-01 to Asphalt Surface Technologies Corporation (a.k.a. ASTECH Corporation) of St. Cloud, MN in the
amount of $193,531.63.
BUDGET INFORMATION
FUNDING:
BUDGETED:
Fund #201 - Pavement Management
I Yes
BID TABULATION
CITY OF OTSEGO
2019 Otsego Street Maintenance Project
City Project No. 19-01
Bids opened at 2:00 p.m., February 19, 2019
There were 3 bids received, as shown herein.
Bid Schedule "A" - Fog and Seal Coat
- Striping
ASTECH
ASTECH
Allied Blacktop Company
Pearson Brothers Inc.
ITEM
NO.
Mn/DOT
SPEC. NO.
ITEM DESCRIPTION
ESTIMATED QUANTITY
UNIT PRICE EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
1
2355.506
BITUMINOUS MATERIAL FOR FOG SEAL- CSS -11-1 DILUTED
20,512
GAL
$1.87
$38,357.44
$2.10
$43,075.20
$2.25
$46,152.00
2
2356.504
BITUMINOUS SEAL COAT RECYCLED AGGREGATE
126,281
SY
$0.34
$42,935.54
$0.51
$64,403.31
$0.29
$36,621.49
3
2356.506
BITUMINOUS MATERIAL FOR SEAL COAT CRS -2P
29,045
GAL
$2.57
$74,645.65
$2.30
$66,803.50
$2.99
$86,844.55
4
2563.601
TRAFFIC CONTROL
1
LS
$10,000.00
$10,000.00
$25,000.00
$25,000.00
$35,000.00
$35,000.00
Total Bid Schedule A $165,938.63 $199,282.01 $204,618.04
Bid Schedule "B"
- Striping
ASTECH
Allied Blacktop Company
Pearson Brothers Inc.
ITEM
NO.
I ITEM DESCRIPTION
ESTIMATED QUANTITY
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
5
2102.503
PAVEMENT MARKING REMOVAL -4"
3,904
LF
$0.63
$2,459.52
$0.60
$2,342.40
$0.60
$2,342.40
6
2102.503
PAVEMENT MARKING REMOVAL -24"
214
LF
$5.25
$1,123.50
$5.00
$1,070.00
$6.00
$1,284.00
7
2582.503
4" DOUBLE SOLID LINE YELLOW - PAINT
46,608
LF
$0.12
$5,592.96
$0.114
$5,313.31
$0.12
$5,592.96
8
2582.503
4" BROKEN YELLOW - PAINT
1,172
LF
$0.06
$70.32
$0.0571
$66.80
$0.06
$70.32
9
2582.503
4" SOLID LINE YELLOW - PAINT
1,528
LF
$0.06
$91.68
$0.057
$87.10
$0.06
$91.68
10
2582.503
4" SOLID LINE WHITE - PAINT
84,996
LF
$0.06
$5,099.76
$0.057
$4,844.77
$0.06
$5,099.76
11
2582.503
4" BROKEN LINE WHITE - PAINT
969
LF
$0.06
$56.14
$0.057
$55.23
$0.06
$58.14
12
2562.503
24" SOLID LINE WHITE - PAINT
781
LF
$2.57
$2,007.17
$2.45
$1,913.45
$3.00
$2,343.00
13
2582.503
24" SOLID LINE YELLOW - PAINT
1,335
LF
$2.21
$2,950.35
$2.10
$2,803.50
$2.50
$3,337.50
14
2582.516
PAVEMENT MESSAGE ARRO -PAINT
155
EACH
$25.20
$3,906.00
$24.00
$3,720.00
$30.00
$4,650.0D
15
2582.518
CROSSWALK MARKING (3'X6' BLOCKS - PAINT
2,880
SF
$1.47
$4,233.60
$1.40
$4,032.00
$1.55
$4,464.00
Total Bid Schedule B
SUMMARY OF BIDDING:
Total Bid Schedule A through B
error in ralculation on bid form
OT387-2019 Street Maintenance - bidtab.x[sxBID TABULATION BT -1 OF 1
$27,593.00 $26,248.57
ASTECH Allied Blacktop Company
$193,531.63 $225,530.58
$29,333.76
Pearson Brothers Inc.
$233,951.80
Engineers Estimate
2019 Street Maintenance Project
City of Otsego
CITY PROJECT #19-01
Schedule "A" - FOG & SEAL COAT
Item No.
Description
Estimated
Quantity
Unit Price
Extension
1 2355.506
BITUMINOUS MATERIAL FOR FOG SEAL - CSS -1 H (DILUTED)
20,512 GAL
$1.72
$35,280.23
2 2356.504
BITUMINOUS SEAL COAT (RECYCLED AGGREGATE)
126,281 SY
$0.50
$63,140.66
3 2356.506
BITUMINOUS MATERIAL FOR SEAL COAT CRS -2P
29,045 GAL
$2.80
$81,325.16
4 2563.601
TRAFFIC CONTROL
1 LS
1 $20,000.00 1
$20,000.00
SCHEDULE "A" - FOG & SEAL COAT ESTIMATED TOTAL COST $199,746.05
Schedule "B" - STRIPING
SCHEDULE "A" - STRIPING ESTIMATED TOTAL COST $38,414.94
Schedule "A" FOG & SEAL COAT $199,746.05
Schedule "B" STRIPING $38,414.94
Engineering and Construction Administration (5%) $11,908.05
TOTAL ALL SCHEDULES $250,069.04
OT387-2019 EngEst.xls
Eng. Estimate 1 1/29/2019 10:37 AM
Item No. Description
Estimated
Quantity
Unit Price
Extension
5
2102.503 PAVEMENT MARKING REMOVAL - 4"
3,904
LF
$1.00
$3,904.00
6
2102.503 PAVEMENT MARKING REMOVAL - 24"
214
LF
$1.00
$214.00
7
2582.503 4" DOUBLE SOLID LINE YELLOW - PAINT
46,608
LF
$0.18
$8,389.44
8
2582.503 4" BROKEN YELLOW - PAINT
1,172
LF
$0.10
$117.20
9
2582.503 4" SOLID LINE YELLOW - PAINT
1,528
LF
$0.10
$152.80
10
2582.503 4" SOLID LINE WHITE - PAINT
84,996
LF
$0.10
$8,499.60
11
2582.503 4" BROKEN LINE WHITE - PAINT
969
LF
$0.10
$96.90
12
2582.503 24" SOLID LINE WHITE - PAINT
781
LF
$3.50
$2,733.50
13 1
2582.503 24" SOLID LINE YELLOW - PAINT
1,335
LF
$3.50
$4,672.50
14
2582.518 PAVEMENT MESSAGE(ARROW) - PAINT
155
EACH
$25.00
$3,875.00
15
2582.518 CROSSWALK MARKING 3'X6' BLOCKS - PAINT
2,880
SF
$2.00
$5,760.00
SCHEDULE "A" - STRIPING ESTIMATED TOTAL COST $38,414.94
Schedule "A" FOG & SEAL COAT $199,746.05
Schedule "B" STRIPING $38,414.94
Engineering and Construction Administration (5%) $11,908.05
TOTAL ALL SCHEDULES $250,069.04
OT387-2019 EngEst.xls
Eng. Estimate 1 1/29/2019 10:37 AM