ITEM 3.8 Pavement Management40
OtSTY
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DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Streets Department
Street Operations Manager Lamson
April 22, 2019
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director Flaherty
3.8
STRATEGIC VISION
MEETS:
I THE CITY OF OTSEGO:
ARE YOU SEEKING APPROVAL OF A CONTRACT?
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
BACKGROUND/JUSTIFICATION:
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
city streets which are part of the Proactive Maintenance Plan. Crack filling is being recommended on all
Is a social community with diverse housing, service options, and employment opportunities.
or newly constructed streets that will be receiving their initial crack fill while the majority of the streets
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff is recommending that ACS (Asphalt Concrete Solutions, Inc.) complete the 2019 crack filling project.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Each year, as part of the City's Pavement Management Program, the City contracts out the crack filling of
city streets which are part of the Proactive Maintenance Plan. Crack filling is being recommended on all
city streets that will be receiving either a fog or seal coat. Some of the streets are recent overlay projects
or newly constructed streets that will be receiving their initial crack fill while the majority of the streets
being crack filled have already had a seal coat and the existing crack filling needs to be over -banded as a
routine repair.
Staff has requested quotes from three contractors, ACI, ACS and Bargen and received per pound quotes of
$2.47, $2.35 and $3.45 respectively, with ACS being the low quote. Staff is recommending that the City
contract with ACS to perform this year's crack filling project at a rate of $2.35/lb. price for a total not to
exceed the 2019 budget of $78,030. ACS performed the City's crack filling in 2018 and did a great job.
The Public Works Subcommittee was presented with this information at the April 17th meeting and
recommended that it be placed on consent agenda.
SUPPORTING DOCUMENTS ATTACHED:
Quotes
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to approve the quote from ACS (Asphalt Concrete Solutions, Inc.) to complete the 2019 crack filling
project at $2.35/lb. with a project cost not to exceed $78,030.
BUDGET INFORMATION
FUNDING: I BUDGETED:
Fund 201- Pavement Management I Yes
10285 89th Ave. N Maple Grove, MN 55369
Ph. (763) 424-9191 • Fax (763) 424-9190
ASPHALT & CONCRETE, INC.
Date: Tuesday, April 9, 2019
Submitted To:
Kevin Lamson
City of Otsego
13400 90th Street NE
Otsego, Mn 55330
Contact Information:
Phone: (763) 238-5492
Mobile:
E-mail: klamson@ci.otsego.mn.us
Site Description: #8121608
Various Streets in Otsego
Otsego, MN 55330
Site Contact:
Site Phone:
Site Email:
2019 Street Crack Sealing Project
Proposal # 2019-1068
Prepared By:
David Johnson
Contact Information:
Mobile: 612-251-7360
Office: 763-424-9191
E-mail: davidj@aciasphalt.com
Project Manager:
Lucas Chapman
Mobile: 763-688-5532
Email: lucas.chapman@aciasphalt.com
Qty Proposed Service(s) & Description(s) Depth
14,765 Pounds Crack Sealing - Unit Price per Pound $2.47 $36,469.55
Service Description
Cracks 114" or larger will be sealed. Cracks are cleaned of dirt and debris A hot
rubberized crack sealant Is laid that leaves a 31'band on pavement Crack sealer set up
time depends on the air temp. (Vehicles need to be cleared and irrigatlon systems need
to be turned off)
Cracks 1/4" or larger are mechanically routed out approximately I" by I ", Cracks are
cleaned of dirt and debris prior to placing hot rubberized crack sealer. Crack sealer will
be placed, which leaves a 3'band on pavement. Crack sealer set up time depends on
the air temp.
PAYMENT TERMS 0 Down, Balance Net 45
Project Total: $36,469.55
SERVICE TERMS Landscape restoration not included in scope of work unless specifically noted. ACI is not responsible for
damage to irrigation systems when not properly marked by client. Customer will be notified when work is to be performed. It is the
customer's resoonsibility to make sure the irriaation systems are shut off as to not cause damaae to the work performed.
This proposal may be withdrawn at our option if not accepted within 7 days of Apr 9, 2019
Pavement Consultant David Johnson
Accepted Authorized Signature
160',Zly 9"' �'/`�,0y� -
Professional People, Progressive Solutions
www.aciasphalt.com
"J%6h.III
ASPHALT CONCRETE SOLUTIONS
ILR L TO: JOB SITE: PROPOSAL:
Prop# 19.0604
C/o City of Otsego Date 4/10/2019
attn: Kevin Lamson Terms 30% Down / Net 30 Days
13400 90th St, NE Valid May be withdrawn after 30 days
13400 90th St., NE
Qty' UM Item Amount
LBS Cracksealing- Touch up
1. Blow out existing sealed cracks that have opened up with high powered blowers.
2. FIII cracks with a hot rubberized crack sealant, MNDOT spec. 3405.
1 LBS Crack Sealing -Rout and Seal $2.35
1. Rout out all cracks 1/4" and larger to 3/4" x 3/411.
2. Clean out all dirt and debris with power blowers. (Heat lance if moist)
3. Apply a hot rubberized crack sealant, MNDOT spec. 3405, slightly lower than the
pavement surface to prevent tear -out.
Total $2.35
RESPECTFULLY SUBMITTED BY CUSTOMER ACCEPTANCE
Craig Granroth Authorized Signature
craig@acsasphalt.com
704_.94R..n9A0
606 County Road 1
Phone (507) 427-2924
Mountain Lake, MN 56159
April 10, 2019
City of Otsego
Attn: Kevin Lamson
13400 —90th Street NE
Otsego, MN 55330-7259
Kevin,
Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and to
provide you with a quote for your city streets. I am confident that you will find the services beneficial for your
roads. I would like to explain the procedures our service crew uses.
Asphalt Rubber Crack Repair (Rout & Seal)
Our service crew will:
A, rout out cracks 1" wide by 1" deep for cracks that are 40 feet apart and closer
B. rout out cracks 1 %" wide by 1" deep for cracks that are 45 — 80 feet apart
C. if the cracks are wider, they will be routed accordingly
D, the cracks will then be cleaned with high volume blowers
E, as a second cleaning procedure, a heatlance will be used to clean out any remaining debris and/or
moisture
F. cracks will be filled three-quarters to full
G. after a cooling period, the cracks are filled a second time using a banding applicator
H, this does not include any allegated areas
T. the debris will be blown to the side of the curb, where it will be the City's responsibility to sweep up
Sealant Material
The sealant that we will use meets and exceeds the Minnesota State Spec. #3723.2 and Iowa
ASTM -D3405 and ASTM -D6690 type II Spec, with the following modifications:
- 100% elongation at -20°F —
Blow and Go procedure (Re -seal)
The existing cracks will be cleaned of debris and/or moisture using a heatlance. We will
then fill the cracks with rubberized sealant, installing an overbanding safety seal.
Project Prices - Our price includes all materials, applicable taxes and labor to complete the project as explained.
Please note: The Customer is responsible for notifying the public that we will be working In your area.
Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep their
Personal property at a strong distance away from our work zone. This will avoid any possible concerns for dust,
debris or damage. A recommended distance would be 75 — 150feet away from the work zone. An Insurance
Certificate Is available upon request
The price to Rout and Seal or Blow and Go cracks for the City of Otsego will be $3.45 per
pound of sealant installed.
The total project price is subject to the actual amount of pounds installed up to the City's
Budgeted amount.
TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of
date of invoice, Owner further agrees that Bargen Inc, may charge Interest at the annual rate of eighteen percent
(18%), unless a lesser percentage is required by law on any sum due under this Contract which is not paid within 30
days of invoice date. If payments are not made when due, Interest, costs incidental to collection and attorney's fees
(if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right,
without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc. when
due.
This Proposal/Contract may be withdrawn by Bargen Inc. if not accepted within 30 days, or at anytime, subject to
Increases related to material prices as noted above.
Acceptance of proposal —The above prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. This proposal may be withdrawn if not accepted within 30 days.
Date of acceptance Purchase Order#
Signature Signature