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ITEM 3.9 Metro Home InsulationOtsF TY o MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Planning City Planner Licht 22 April 2019 PRESENTER(s) REVIEWED BY: ITEM #: Consent City Administrator/Finance Director Flaherty City Engineer Ron Wagner 3.9 — Metro Home Insulation STRATEGIC VISION MEETS: THE CITY OF OTSEGO: ARE YOU SEEKING APPROVAL OF A CONTRACT? Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. BACKGROUND/J USTI FICATION: Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. along Queens Avenue between 601h Street and CSAH 36 includes industrial properties on individual septic Is a social community with diverse housing, service options, and employment opportunities. locations within the lot to accommodate a replacement drainfield. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval for use of a septic holding tank. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/J USTI FICATION: Four H Properties LLC owns the lot at 5861 Queens Avenue occupied by Metro Home Insultation. The area along Queens Avenue between 601h Street and CSAH 36 includes industrial properties on individual septic systems and wells. The existing septic system at the subject site is in need of replacement but there are no locations within the lot to accommodate a replacement drainfield. Extension of sewer and water utilities to the subject site would require extending a forcemain from the Gateway North Industrial Park at Queens Avenue and 60th Street to a lift station at CSAH 36. Collection pipes would need to be constructed from CSAH 36 north to connect the properties. Extension of utilities to the area is likely only to occur if petitioned for by area property owners. Section 9-5-4.D.2 of the City Code makes provision for use of holding tanks for commercial and industrial properties subject to approval of the City Council when an on-site system cannot be provided and sewer utilities are not available. The City Engineer has determined that the subject site meets these criteria. Approval for the use of a holding tank is to be subject to the following conditions specified by Section 9-5- 4.D.3 of the City Code: a. A level alarm shall be installed within the tank that includes an audible horn and strobe light visible from a public street. b. The property owner shall maintain a contract on file with the building official for pumping the holding tank(s) with a licensed maintenance business and shall submit to the building official records of required pumping and other maintenance. I SUPPORTING DOCUMENTS ATTACHED: I ■ Site Location map ■ SP Testing letter dated April 10, 2019 ■ Site plan ■ Management plan ■ Findings of Fact and Decision POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve use of septic holding tank(s) at 5861 Queens Avenue subject to the conditions stated in the Findings of Fact and decision as presented. BUDGET INFORMATION FUNDING: BUDGETED: NA Metro Home Insulation - Site Location Overview Legend Roads — CSAHCL — CTYCL — MUNICL — PRIVATECL — TWPCL Highways Interstate — State Hwy — US Hwy City/Township Limits ❑ c ❑t LOl Parcels SP TESTING INC. Steven B. Schirmers — 951 Katydid Lane NE —St. Michael, MN 55376 Cert. No 627 — State License #394 — Phone 763-497-3566 — Fax 763-497-5011 www.sptesting.wastewater comcast net— schirmerswastewater.com April 10, 2019 4H Properties 5861 Queens Ave. NE Otsego, MN This letter is in regard with the existing on-site sewage treatment system located on this property. The system consists of 2-1000 gallon septic tanks with a trench system or seepage bed located below the existing parking area causing freeze up of the system during the winter months. This site has no area available area for a new type 1 or type 111 system. Holding tanks a type 11 system will need to be installed with the effluent pumped and haul off site. At present Metro Home Insulation is using the building with 50 employees. 10 of the 50 are on site full time, 40 pickup equipment & leave the site. 50% 20 people will use the bathroom 1 time a day at 6.0 gal/day/person = 32 gal/day & 15 gal/day/cleaning. In the shop & driver bathroom, it is recommended to install urinals for low water use. The total estimated daily water use is 107gal/day. The existing tanks will be abandoned, pumped & removed. The new tanks will be 2-2000 gallon insulated (top & 4' down the sides & risers). A pump out alarm with audio & visual will be set at 1000 gallons in the 2nd tanks. A water meter will need to be installed to monitor daily water use & gallons of waste pumped. A contract must be in force at all times with a licensed pumper & The City of Otsego. The estimated pumping will be approximately every 37 days. All neighboring wells are located greater than 50' away from the proposed treatment area. Steven B. Schimrers S -P TESTING; INC. Steven B. Schirmers • MPCA Cert.No. 627 951 Katydid Lane NE - St. Michael, MN 55376 - (763) 497-3566 FAX (763) 497-5011 State License #394 wwwsptesting.wastewater@comcast.net - schirmerswastewater.com 6�t L4 Nt —1c�17�0 o 21 SAO 145 •P9D C'�, 1 � G JJC� ,C� 1 fa'4,'�Y� 1 r� 1EI, y r7") SECTION 13: Forms and Reference ■ 13-89 UNIVERSITY OF MINNESOTA Septic System Management Plan for Holding Tank Systems The goal of a septic system is to protect human health and the environment by properly treating wastewater before returning it to the environment, Your holding tank system is designed to store your used water before it is recycled back into our lakes, streams and groundwater. This management plan will identify the operation and maintenance activities necessary to ensure compliance with applicable rules and regulations. Some of these activities must be performed by you, the homeowner. Other tasks must be performed by a licensed septic maintainer. Howeverit is , YOUR responsibility to make sure all tasks get accomplished in a timely manner. The University of Minnesota's Septic System Owner's Guide contains additional tips and recommendations designed to extend the effective life of your system and save you money over time. Proper septic system design, Installation, operation and maintenance means safe and clean water/ Property Owner: y -W � Property Address: 5,4tRv S �qJ, Property IQ: System Designer: 5 , `1' y t� License #• jo) System Installer: 5 License #: q a Service Provider/Maintainer: 1i t Phone: 9 Permitting Authority: Permit #: Phone: Date Inspected: Keep this Management Plan with your Septic System Owner's Guide. The Septic System Owner's Guide includes a folder to hold maintenance records Including pumping, inspection and evaluation reports. Ask your septic professional to also; • Attach permit information, designer drawings and as-builts of your system, if they are available. • Keep copies of all pumping records and other maintenance and repair invoices with this document, • Review this document with your maintenance professional at each visit; discuss any changes in product use, activities, or water -use appliances. For a copy of the Septic System Owner's Guide, call 1-800-876-8636 or go to http://shop.extension,umn.edul http://septic.umn.edu 13-90 ■ SECTION 13: Forms and Reference UNIVERSITY Septic System Management Plan OF MINNESOTA For Holding Tank Systems Your Holding Tank Maintenance hole cover B" d"nout pipe with tight must be below grade V-12" or secured cap to prevent odor �� Finished grade-- - - '.- ' Alarm signal Dwelling Type Well Construction Number of bedrooms: System capacity/ design flow (gpd): / U 7 Well depth (ft): Anticipated average daily flow (gpd): ° Cased well Casing depth: Comments ❑ Other (specify): In�home business? _What type? Distance from septic (ft): So` -r `-Ln Number of occupants I u C11� . �ry4'G Is the well on the design drawing? © N Holding Tank DOne tank: Tank volume: gallons ❑ Flow measurement device: _M t�%'yW Two tanks: Tank volume: odd gallons ❑ Location: 04N -rk yzy>O .N ❑ Tank is constructed of ❑ Alarm -\/-- visual —/— audible MJ-/) Cl Reserve%: )0noo( j -- ❑ Service contract held by: ❑ Service contract is attached to this management plan 1) SECTION 93: Forms and Reference ■ 13.91 UNIVERSITY Septic System Management Plan OF MINNESOTA For Holding Tank Systems Homeowner Management Tasks c... These operation and maintenance activities are your responsibility. Use the chart on page 6 to track your activities, identify the service Intervals recommended by your system designer and your local government. The tank assessment for your system will be the shortest interval of these three intervals. Your pumper/maintainer will determine if your tank needs to be pumped. Tank capacity _ W of occupants X 50 Gallons/day) = # of days between cleaning OR Within 24 hours of alarm signal System Designer check every -3-2-- days My tank needs to be emptied Local Government: check every 3 days every 3 ") days Seasonally ❑ Monitor alarm daily — make sure the alarm has not signaled. Alarms signal when your holding tank is nearly full; contact your maintainer. ❑ Measure and note your average daily water usage on page S. Conserving water saves you moneyl ❑ Leaks. Check (listen, look) for leaks In toilets and dripping faucets. Repair leaks promptly Annually ❑ Establish a contract for tank cleaning services with a state licensed maintenance business. ❑ Caps. Make sure that all caps and lids are intact and in place. Inspect for damaged caps at least every fall. Pix or replace damaged caps before winter to help prevent freezing issues. ❑ Water conditioning devices. See Page 5 for a list of devices. When possible, discharge clear water sources to another location. Program the recharge frequency based on water demand (gallons) rather than time (days). Recharging too frequently will result In Increased pumping costs. ❑ Review your water usage rate. Review the Water Use Appliance chart on Page S. Discuss any major changes with your pumper/maintainer. During each visit by a pumper/maintainer ❑ Ask if your pumper/maintainer is licensed in Minnesota. ❑ Make sure that your pumper/maintainer has clear access to the holding tank and completely empties the tank ❑ Ask your pumper/maintainer to accomplish the tasks listed on the Professional Tasks on Page 4. 13-92 ■ SECTION 13: Forms and Reference UNIVERSITY Septic System Management Plan OF MINNHOTA For Holding Tank Systems Professional Management Tasks These are the operation and maintenance activities that a pumper/maintainer performs to help ensure long-term performance of your system. Professionals should refer to the D/M Manual for detailed checklists for tanks, pumps, alarms and other components. C011800-322-8642 for more details. ❑ Written record provided to homeowner after each visit. Plumbing/Source of Wastewater ❑ Review the Water Use Appliance Chart on Page 5 with homeowner. Discuss any changes In water use and the impact those changes may have on the frequency of maintenance. ❑ Review and document water usage rates with homeowner. Holding Tanks ❑ Maintenance hole lid. A riser is recommended if the lid is not accessible from the ground surface. Insulate the riser cover for frost protection. ❑ Liquid level. Check to make sure the tank Is not leaking. ❑ inspection pipes. Replace damaged caps. ❑ Alarm. Verify that the alarm works and that there is at least 25% reserve capacity. ❑ End of year seasonal property pumping. Remind homeowner*of most frequent causes of tank and building sewer freeze -ups. Ensure that there are no "micro -sources" of water such as a high efficiency furnace or other dripping devices. Determine a logical wlnter water use plan that will not result in need for emergency visit(s). All other components — Inspect as listed here: SECTION 13: Forms and Reference ■ 13,93 UNIVERSITY Septic System Management Plan OF MINNESOTA For Holding Tank Systems Water -use Appliances and Equipment in the Home NR%5- Appliance Impacts on Bolding Tank Management Tips Garbage disposal - Uses water and increases pumping - Use of a garbage disposal is not recommended. frequency and expense. - Minimize garbage disposal use. Compost instead. Washing machine - Uses water and increases pumping frequency and expense. - Choose a front -loader or water -saving top -loader, these units use less water than older models. - Wash only full loads. - Do laundry off site. Dishwasher - Uses water and increases pumping - Wash only full loads. frequency and expense. Large bathtub (whirlpool) - Uses water and increases pumping - Take short showers to conserve water. frequency and expense. Clear Water Uses Impacts on Holding Tank Management Tips High -efficiency - Drip may result in frozen pipes - Re-route water into a sump P Pump or directly out of furnace g cold weather, the house. Do not route furnace recharge to your holding tank. Water softener - Uses water and increases pumping - These sources produce water that is not sewage and Iron filter frequency and expense. should not go into your holding tank, Reverse osmosis - Reroute water from these sources to another outlet, such as a dry well, drain tile or old drainfield. - When replacing, consider using a demand -based Surface drainage - Uses water and increases pumping frequency and expense. Footing drains recharge vs. a time -based recharge. - Check valves to ensure proper operation; have unit It serviced per manufacturer directions Maintenance Log Track maintenance activities here for easy reference. See list of management tasks on pages 3 and 4. Activity I Date accomplished/measured water usage ICheck daily for a period of time and weekly once average use is determined.- Water etermined: Water usage rate (gallons per day) Leaks: check for plumbing leaks Annually: Establish and maintain contract for holding tank pumping services Water use appliances — review use -5- 13-94 ■ SECTION 13: Forms and Reference UNIVERSITY Septic System Management Plan OF MINNESOTA For Holding Tank Systems Notes: Water Meter Reading and Tank Evacuation Schedule Date Water Meter Tank Contents Total Gallons Reading Removed? Removed (in gallons) Mitigation/corrective action plan: `As the owner of this SSrS,1 understand It Is my responsibility to properly operate and maintain the sewage treatment system on this property; utilizing the Management Plan. if requirements In this Management Plan are not met I will promptly not* the permitting authority and take necessary corrective actions, Property Owner Signature: Date Management Plan'Prepared By: S �� y���� 1► 1 C� Certification # lo',? Permitting Authority: 02009 Regents of the University of Minnesota. All rights reserved. The University of Minnesota Is an equal opportunity educatorand employer. This material is available In alternative formats upon request, Contact the Water Resources center, 612-624-9262, The Onsite Sewage Treatment Program is delivered by the University of Minnesota Extension Service and the University of Minnesota Water Resources Center. 0 CITY O 0tSe F O MINNESOTAcl APPLICANT: ;Four H Properties LLC 16 Apr 19 FINDINGS & DECISION SEPTIC HOLDING TANK APPLICATION: Request for approval for use of a septic holding tank at 5861 Queens Avenue. CITY COUNCIL MEETING: 22 April 2019 FINDINGS: Based upon review of the application and evidence received, the Otsego City Council now makes the following findings of fact: 1. The property is identified as 118-802-022105 2. The property lies within the East Sewer District and is guided for industrial land uses by the 2012 Otsego Comprehensive Plan, as amended. 3 0 5. N The property is zoned 1-1, Limited Industrial District. The property utilizes an subsurface sewage treatment system (SSTS) that is in need of replacement; the applicant proposes to utilize a holding tank in place of a SSTS. Allowance of sewage holding tanks is subject to approval of the City Council only when the criteria outlined in Section 9-5-4.D.2 of the City Code are met: a. Physical conditions upon the property make construction of an SSTS meeting the requirements of this chapter not possible. b. The property does not have access to Municipal sewer as determined by the City. The Request for Council Action dated 22 April 2019 prepared by the City Planner, The Planning Company LLC, is incorporated herein. DECISION: Based on the foregoing information and applicable ordinances, the request is hereby APPROVED, subject to the following conditions: 1. A level alarm shall be installed within the tank that includes an audible horn and strobe light visible from a public street. 2. The property owner shall maintain a contract on file with the building official for pumping the holding tank(s) with a licensed maintenance business and shall submit to the Department of Building Safety records of required pumping and other maintenance annual. 3. Installation of the holding tank shall be subject to review and approval of the Building Official. 4. The property shall connect to sewer utilities at such time as service is available as determined by the City in accordance with Section 8-1-3 of the City Code. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 22nd day of April, 2019. CITY OF OTSEGO By: Jessica L. Stockamp, Mayor Attest: Tami Loff, City Clerk