ITEM 3.11Streets- Page Avenue Project0 tS Te F V
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
April 22, 2019
PRESENTER(S)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director
Flaherty
3.11
STRATEGIC VISION
MEETS:
I THE CITY OF OTSEGO:
ARE YOU SEEKING APPROVAL OF A CONTRACT?
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
BACKGROUND/JUSTIFICATION:
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
79th Street and 85th Street. City staff observed that rideability of this street section was extremely poor due
Is a social community with diverse housing, service options, and employment opportunities.
This condition occurs when water is trapped under the pavement and expands when frozen to push the
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approval of a quote for crack filling maintenance on Page Avenue.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
Yes
No
BACKGROUND/JUSTIFICATION:
City staff received numerous complaints this past winter season on the condition of Page Avenue between
79th Street and 85th Street. City staff observed that rideability of this street section was extremely poor due
to a condition commonly called "tenting".
This condition occurs when water is trapped under the pavement and expands when frozen to push the
asphalt upwards at normal cracks causing an abrupt elevation change in the street profile. Once warmer
weather returns, the ice melts and the pavement typically recedes closer to a more even surface. A
combination of factors has caused this issue since Page Avenue was constructed in 2003:
■ The gravel material used as base was a mixture of crushed concrete and asphalt. The specific
mixture used for Page Avenue consisted of more concrete than asphalt and provided a very solid
base. MNDOT has changed the specification for recycled gravel material for use in street
construction since Page Avenue was constructed to lessen the percentage of fine particles used in
the gravel base due to this issue.
■ Very small particles within the recycled material high in concrete can seal any pores that allowed
water to drain downward into the sand below the gravel base. MNDOT has changed the
specification for recycled gravel material for use in street construction since Page Avenue was
constructed to lessen the percentage of fine particles used in the gravel base due to this issue.
■ Salt used to melt ice on the street is also trapped under the asphalt and attracts and holds water
much like a magnet such that more water is trapped between the asphalt surface and gravel base.
■ Without adequate drainage, water that has intruded through cracks in the pavement becomes
trapped between the asphalt surface and gravel base. The trapped water will then freeze and
expand, pushing the asphalt upward.
The City has developed a plan of action to correct the condition of the roadway:
Cracks will be cleaned out using highly compressed air to remove dirt, sand, salt, and other debris
to provide space for a pliable adhesive sealant. The City is planning to use a higher grade of crack
sealant due to nature of Page Avenue's gravel base to minimize to the extent possible the amount
of water penetrating beneath the asphalt.
■ The City will drill 6 -inch diameter holes at each end of the cracks nearest the concrete curb at to a
depth of at least 1 -foot to ensure the hole has penetrated the recycled gravel base. These 6 -inch
holes will be filled with clean course sand and will act as weep drains to allow any water that does
manage to get under the asphalt surface to pass through the recycled gravel base.
The combination of sealing the cracks to and providing drainage through the recycled gravel base of the
street will minimize or negate the trapping of water, salt, and sand between the asphalt surface and
recycled gravel base to prevent tenting from occurring in the future. The City will annually reapply sealant
to these cracks or any new cracks that form to minimize the potential for future tenting until the street
pavement in need of reconstruction.
A quote was received from Bargen Inc., to complete the repairs with assistance from City Staff in the form
of traffic control and crack and street cleaning. The quote was for $3.55 per pound with an estimated need
for 10,000 lbs. Due to the extra effort the project will need in preparation prior to placement of the mastic
material, City staff is most comfortable working with Bargen Inc., due to past performances of their work.
City Staff will work with the contractor to have the project completed as soon as possible as cooler weather
keeps the transverse cracks wider allowing more mastic material to fill the voids.
The Public Works Subcommittee was presented with this information at the April 17th meeting, and
recommended the item be placed on the consent agenda for approval.
SUPPORTING DOCUMENTS ATTACHED:
• Quote — Bargen Inc.
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the quote from Bargen Inc., for the crack filling maintenance of Page Avenue at $3.55
per pound of sealant installed.
BUDGET INFORMATION
FUNDING:
BUDGETED:
Fund 201— Pavement Management
No; however, with the City's primary street
maintenance projects receiving bids well under
the CIP estimated amounts, there are budget
funds leftover for this project.
ARCYE'
INCORPORATED -
606 County Road 1
Phone (507) 427-2924
Mountain Lake, MN 56159
Company C(- 1.1 oF D siAh
Attention VLA' 1
Fax #
Email:
Email us back at bargen@bargeninc,com
Total pages, including cover (V
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Fax/Email COVER SHEET
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Date ` — 0 - :n
Phone: 1-500-434-2924
Fax: 1-507-427-2697
Urgent
For Review
Please Reply
Original is being mailed to you
ARGE
INCORPORATED
606 County Road 1
Phone (507) 427-2924
Mountain Lake, MN 56159
April 10, 2019
City of Otsego
Attn: Kevin Lamson
13400 — 901h Street N E
Otsego, MN 55330-7259
Kevin,
Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and to
provide you with a quote for your city streets. I am confident that you will find the services beneficial for your
roads. I would like to explain the procedures our service crew uses.
Maxwell Mastic Gap Level and Fill (widened crack repair)
The existing cracks will be cleaned of debris and/or moisture using a heatlance. We will then
spray apply a tack coat. The Maxwell Mastic Gap is a revolutionary rubberized hot pour patching
material designed to repair wide cracks, pot holes, rutting and depressed broken -up areas in
asphalt and concrete pavement surfaces. It is also ideal for use around manholes, gutters and
drains. When applied properly, Maxwell Mastic Gap creates a load bearing, weather resistant,
durable bond resulting in a long term pavement maintenance solution.
Project Prices - Our price includes all materials, applicable taxes and labor to complete the project as explained.
Please note: The Customer is responsible for notifying the public that we will be working in your area.
Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep their
Personal property at a strong distance away from our work zone. This will avoid any possible concerns for dust,
debris or damage. A recommended distance would be 75 —150 feet away from the work zone. An insurance
Certificate is available upon request.
We will complete the Mastic Gap Repairs on Page Avenue from 851h to 79th and the balance of the Mastic Gap
repairs will be determined once the crew is there to complete the project.
Estimating 10,000 lbs. @ $3.55 per pound of sealant installed.
The total project price is subject to the actual amount of pounds installed for the City.
TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of
date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of eighteen percent
(18%), unless a lesser percentage is required by law on any sum due under this Contract which is not paid within 30
days of invoice date. If payments are not made when due, interest, costs incidental to collection and attorney's fees
(if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right,
without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc. when
due.
This Proposal/Contract may be withdrawn by Bargen Inc. if not accepted within 30 days, or at anytime, subject to
increases related to material prices as noted above.
Acceptance of proposal — The above prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. This proposal may be withdrawn if not accepted within 30 days.
Date of acceptance
Signature
Purchase Order #
Signature
Thank you for the opportunity to provide you with information on the asphalt pavement maintenance needs in
your community. I am confident that you will find the products used and the workmanship of our crew of the
highest quality. I look forward to working with you in the near future.
Sincerely,
Jerry Van Dyke
BARGEN, INC.
JVD/mq
Project for City of Otsego — Mastic Gap Repairs
Our Mission
Bargen, Inc. is commit-
ted to excellence and,
because of this, we take
pride in our team of
professional cratlsnten.
Our primary purpose is
to provide knowledge-
able recommendations,
quality workmanship
and exceptional service.
Our goal is satisfied
customers who have
received the most value
for their investment.
Website: www.bar,)enine.com
Email: bargcn(rubargeninc.com
ARGENINCORPORATED
606 County Road 1
Phone (507) 427-2924
Mountain Lake, MN 56159
April 10, 2019
City of Otsego
Attn: Kevin Lamson
13400 — 90`h Street NE
Otsego, MN 55330-7259
Kevin,
Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and to
provide you with a quote for your city streets. I am confident that you will find the services beneficial for your
roads. I would like to explain the procedures our service crew uses.
Asphalt Rubber Crack Repair (Rout & Seal)
Our service crew will:
A. rout out cracks 1" wide by 1" deep for cracks that are 40 feet apart and closer
B. rout out cracks 1 %" wide by 1" deep for cracks that are 45 — 80 feet apart
C. if the cracks are wider, they will be routed accordingly
D. the cracks will then be cleaned with high volume blowers
E. as a second cleaning procedure, a heatlance will be used to clean out any remaining debris and/or
moisture
F. cracks will be filled three-quarters to full
G. after a cooling period, the cracks are filled a second time using a banding applicator
H. this does not include any allegated areas
I. the debris will be blown to the side of the curb, where it will be the City's responsibility to sweep up
Sealant Material
The sealant that we will use meets and exceeds the Minnesota State Spec. #3723.2 and Iowa
ASTM -D3405 and ASTM -D6690 type II Spec. with the following modifications:
- 100% elongation at -20°F —
Blow and Go procedure (Re -seal)
The existing cracks will be cleaned of debris and/or moisture using a heatlance. We will
then fill the cracks with rubberized sealant, installing an overbanding safety seal.
Recently OSHA implemented new exposure levels for the Respirable Crystalline Silica law. We as a company are
taking this serious and we want to protect our workers as well as avoid any fines that might be incurred by not
following OSHA regulations.
The OSHA standard (29 CFR 1926.1153) requires employers to limit worker exposures to respirable
crystalline silica and to take other steps to protect workers. In keeping with the spirit of the law, we are doing
everything we can to reduce our employee's exposure to Silica. This includes working towards a solution to
suppress the dust at the point of creation, as well as using a Vacuum sweeper truck with a water system in the
holding tank to suck the debris from the cracks.
Project Prices - Our price includes all materials, applicable taxes and labor to complete the project as explained.
Please note: The Customer is responsible for notifying the public that we will be working in your area.
Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep their
Personal property at a strong distance away from our work zone. This will avoid any possible concerns for dust,
debris or damage. A recommended distance would be 75 —150 feet away from the work zone, An Insurance
Certificate is available upon request.
The price to Rout and Seal or Blow and Go cracks for the City of Otsego will be $3.45 per
pound of sealant installed.
The total project price is subject to the actual amount of pounds installed up to the City's
Budgeted amount.
TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of
date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of eighteen percent
(18%), unless a lesser percentage is required by law on any sum due under this Contract which is not paid within 30
days of invoice date. If payments are not made when due, interest, costs incidental to collection and attorney's fees
(if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right,
without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc. when
due.
This Proposal/Contract may be withdrawn by Bargen Inc. if not accepted within 30 days, or at anytime, subject to
increases related to material prices as noted above.
Acceptance of proposal —The above prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. This proposal may be withdrawn if not accepted within 30 days.
Date of acceptance
Purchase Order#
Signature Signature
Thank you for the opportunity to provide you with information on the asphalt pavement maintenance needs in
your community. I am confident that you will find the products used and the workmanship of our crew of the
highest quality. I look forward to working with you in the near future.
Sincerely,
erry Van Dyke
BARGEN, INC.
JVD/mq
Project for City of Otsego — crack repair
Our Mission
Bargen, Inc. is commit-
ted to excellence and,
because of this, we take
pride in our team of
professional craftsmen.
Our primary purpose is
to provide knowledge-
able recommendations,
quality workmanship
and exceptional service.
Our goal is satisfied
customers who have
received the most value
for their investment.
Website: www.bargenine.corn
Email: bargen(u)bargenine.com