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ITEM 3.2A 5.13.2018 MinutesITEM 3.2A OTSEGO CITY COUNCIL MEETING OTSEGO PRAIRIE CENTER MAY 131 2018 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:05 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Tina Goede, Jason Warehime, Tom Darkenwald and Cory Tanner. Staff: Adam Flaherty, City Administrator/Finance Director; Daniel Licht, City Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney; and Kelly Thelen, Administrative Assistant. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Bryan Bauck, CentraCare Health -Monticello, shared the annual review, highlighting an emergency department construction project and having additional specialty services available at their facility. The City Council thanked Mr. Bauck for the update. Steve and Margaret Michaelson, 13862 88th Court Northeast, stated they had been talking to CM Warehime about code compliance with neighbors and was curious what is going on with some of the problem properties. CM Warehime handed it to City Planner Licht. City Planner Licht replied it takes time to obtain the compliance. Ms. Michaelson asked if there is a way to track what is being done. City Planner Licht offered to meet the residents at City Hall the following day to provide an overview of the past actions on the respective property. 2. Consider agenda approval. CM Tanner motioned to approve. Seconded by CM Warehime. All in favor. Motion carried. 3. Consent Agenda. 3.1 Approve Claims List. 3.2 Approve City Council Meeting Minutes. A. April 22,2019 Meeting. B. April 22, 2019 Board of Review. C. May 6, 2019 Board of Review. 3.3 Approve City Council Special Pay for April 2019. 3.4 Motion to Call a Special Meeting May 28, 2019 to Review East WWTF Biosolids. 3.5 Approve Hire of Street Maintenance I Position. 3.6 Approve Workers Compensation Coverage Renewal. ITEM 3.2A 3 7 Adopt Ordinance 2019-11 Amending the City Code Regarding Winter Parkin Restrictions. 3.8 Addendum to Development Agreement — Raspberry Hills. 3.9 Approve Purchase Agreement Between the City of Otsego and Berning Famil Dairy, Inc. 3.10 Approve Full -Time Employment and Job Description Change for Office Assistant/ Receptionist. CM Tanner motioned to approve Consent Agenda. Seconded by CM Darkenwald. All in favor. Motion passed. 4. Public Hearing: 4.1 American Disability Act (ADA) Transition Plan: A. Presented by City Engineer. B. Open for Public Comments. C. Close for Public Hearing. D. Approve Resolution 2019-24. Assistant City Engineer Larson presented the engineer report and recommends approval of Resolution 2019-24. CM Darkenwald questioned if the Title 2 domes just happened a couple years ago. Assistant City Engineer Larson replied five years ago. CM Darkenwald wanted to know how much time the City has to go back to fix everything. Assistant City Engineer Larson clarified there are no deadlines to fix the issues, rather the transition plan identifies the issues and creates a plan to address them in the future as necessary. Larson further stated that high priority items could be identified immediately, while some issues will be addressed as part of future street maintenance or replacement projects. City Engineer Wagner confirmed that all new installations are according to current ADA. Assistant City Engineer Larson added this is a living plan that can change and is a moving target. Mayor Stockamp opened the public hearing at 7:46 PM. No comments made. Mayor Stockamp closed the public hearing at 7:47 PM. CM Warehime motioned to approve Resolution 2019-24 adopting the City's Americans with Disabilities Act (ADA) Transition Plan. Seconded by CM Tanner. All in favor. Motion passed. 5. Community Development: (DDL) ITEM 3.2A 5.1 Harvest Run East: A. Zoning Map Amendment Rezoning from A-1 District to R-4 District and R-5 District. (Ordinance 2019-121. B. PUD -CUP / Preliminary Plat. C. Vacation of Existing Drainage and UtilitkEasement. (Resolution 2019-25). City Planner Licht presented the staff report and recommends adoption of a resolution vacating a portion of an existing drainage and utility easement, a Zoning Map amendment, and a PUD-CUP/preliminary plat. Heather Lorch and Stephen Bona, applicant, present and shared their report. Ms. Lorch shared Capstone is excited to bring forward another opportunity and Harvest Run East will make sure neighborhoods stay consistent with current and new homes. Ms. Lorch added Capstone would love the City to consider a memorial to Faye Jacobs with the Heritage Preservation Commission. Ms. Lorch stated the architectural consistency with some improved designs. Great neighborhood meeting with community and conversation about water drainage with the city engineers we have resolved the issues and enhance the movement of hydrology in the neighborhood. CM Darkenwald commented regarding southwest corner drainage with the condition that taking actions on today it will be addressed. City Engineer Wagner stated it is not on their plans yet, but it is subject to review and request stormwater and culvert underneath driveway that it is not overcome with the water. CM Darkenwald asked with road reconstructed, how will we make sure the road is not traveled and broken down. City Planner Licht answered with final plat the City Engineer can control access and create barricades to block traffic. Mayor Stockamp wondered if there would be sidewalks in the new trail from Harvest Run to Riverpointe. City Planner Licht replied with the additional width on the roadway and cul-de-sac so no thru-traffic and does not need sidewalks. CM Warehime questioned the curved streets connecting 57th and 58th Street. City Planner Licht said the engineering review has that the roads will be straightened. CM Warehime asked if there would be a stop sign at those locations. City Engineer Wagner added there is not enough traffic to warrant a stop sign. ITEM 3.2A Mayor Stockamp commented on the memorial on the trail could go to Heritage Preservation Commission with CM Tanner and CM Goede. City Planner Licht responded it could be identified at final plat. CM Warehime inquired about the yellow lines to holding ponds, easement lines. City Planner Licht answered the access to pond itself and the City easement. CM Darkenwald added the neighborhood meeting helps limit/alleviate the questions and want to say thank you. CM Darkenwald motioned to adopt Resolution 2019-25 vacating an existing drainage and utility easement, adopt Ordinance 2019-12 amending the Zoning Map, and approve a PUD-CUP/Preliminary Plat for Harvest Run East subject to the findings of fact and decision as presented. Seconded by CM Goede. All in favor. Motion passed. 5.2 Parrish Meadows: A. Zoning Map amendment rezoning from A-1 District to R-6 District and B-3 District. (Ordinance 2019-131. B. PUD -CUP / Preliminary Plat. City Planner Licht presented the staff report and recommends adoption of an ordinance amending the Zoning Map and approval of a PUD-CUP/preliminary plat. The applicant had no additional comments beyond the staff report. CM Darkenwald asked why Parkington Avenue would be shifted. City Planner Licht replied Parkington Avenue at the north plat needs to shift so the west lines up with property line and if any later development occurred, it would only involve one property owner instead of many. CM Darkenwald asked about landscaping that could go on Lefebvre property for some screening. The applicant replied they are not developing that property so he does not know what to say. The applicant added they will submit landscaping plan and the houses will be screened. CM Warehime questioned if the detached townhomes would have basements. City Planner Licht answered some will have basements and some do not, which would require the storm shelter. ITEM 3.2A Mayor Stockamp asked if the construction plan is from north to south, which was confirmed by the applicant. Mayor Stockamp inquired about the detached villas price point, to which the applicant responded that they expect to start around $330 thousand. CM Warehime inquired about the future commercial lot owner, to which the applicant responded there is nothing set in stone at this time. CM Warehime motioned to adopt Resolution 2019-13 amending the Zoning Map and approve a PUD -CUP and preliminary plat for Parrish Meadows subject to the stipulation set forth in the findings of fact and decision as presented. Seconded by CM Tanner. All in favor. Motion passed (carried). 6. Public Works: (Wagner) 6.1 Accept Plans & Specifications and Order Advertisement for Bids for Lift Station #7. City Engineer Wagner presented and recommends accepting Plans and Specifications and Ordering Advertisement for Bids for the City Project No. 19-03, Lift Station No. 7. Mayor Stockamp questioned since the CIP is not the number in concrete and wondered where did you see the price increase. City Engineer Wagner answered they are seeing bids 8% higher than last year so already increased it to take in account for this; all the contractors are busy so that makes the prices go up. CM Warehime commented when we vacate the old lift station, Utility Operations Manager Neidermeier said there will be spare parts that the City will be able to reuse. City Engineer Wagner added, that upon decommissioning where the lift station is will turn back to the property owner and that additional lot in Otsego Preserve will be up for sale. CM Darkenwald motioned to accepting Plans and Specifications and Ordering Advertisement for Bids for the City Project No. 19-03, Lift Station No. 7. Seconded by CM Goede. All in favor. Motion carried. 7. Administration: 7 1 Elk River Municipal Utilities Street Light Replacement Options. City Administrator/Finance Director Flaherty presented, providing an update to the City Council on this item and no action will be taken. Mayor Stockamp provided an update from her conversations with Troy from Elk River Utilities and how they got to proposed option for the decorative light. Mayor Stockamp further updated that ERMU will be installing both light choices in the near future as a ITEM 3.2A comparison tool to help aid the Council's decision. City Administrator/Finance Director Flaherty remarked this is tabled for more time to research and for ERMU to install the light choices for comparison. 7.2 Consider Purchase Agreement and Due Diligence Expenditures for Outlot D, Ashwood. City Attorney MacArthur presented and recommends that the City Council approve a purchase agreement and to authorize due diligence expenditures for Outlot D, Ashwood. Mayor Stockamp wanted to know in sections 2.11-2.19 who crossed it out. City Attorney MacArthur replaced the crossed out verbiage with language in paragraph 24. CM Darkenwald asked when they planned on doing the soil borings. City Engineer Wagner replied they are ready to go immediately; Phase 1 within three weeks. CM Tanner inquired how many borings. City Engineer Wagner answered one per acre. Mayor Stockamp commented on the wetlands to the south. City Engineer Wagner said from the aerial view and topography area they were concerned it might be wetlands, but Hakanson worker Kaci has been out on site and determined no wetlands with fairly sandy soil. CM Darkenwald clarified each motion separate. CM Warehime motioned to Approve Purchase Agreement Between the City of Otsego and Scherer Limited Partnership for Conveyance of Outlot D, ASHWOOD, authorizing City Administrator to Execute the Purchase Agreement on Behalf of the City, and Further Authorizing of Immediate Payment of Earnest Money. Seconded by Mayor Stockamp. All in favor. Motion passed. CM Tanner motioned to Approve payment of costs and execution of quotes related to Due Diligence for Review of Property including proposal for Phase 1 Environmental Review and Soil Borings, by Haugo Geotechnical Services at $10,940.00, to Hakanson Anderson for survey work, estimated cost of $3,800.00, to Hakanson Anderson for wetland delineation and report estimated cost of $1,000.00 and estimated $5,000.00 for Title related costs, all not to exceed $25,000.00, and contingent upon execution of Purchase Agreement by both parties. Seconded by CM Warehime. All in favor. Motion passed. ITEM 3.2A CM Warehime motioned to Authorize Mayor, City Clerk, City Administrator, and City Attorney to execute any and all necessary documents for closing of the property purchase and authorizing payment of purchase price, subject to successful due diligence and satisfaction of contingencies and execution of the Purchase Agreement by both parties. Seconded by CM Tanner. All in favor. Motion passed. 8. City Council Reports and Updates. CM Tanner commented he receives calls from residents about 92 Street behind Boondox for high speed through neighborhood and asked if there is anything we can do besides call sheriff for immediate concern. City Administrator/Finance Director Flaherty said Street Operations Manager Lamson put out the speed wagon out last week. CM Warehime Public Safety Commission notice for Albertville Fire Chief not making it to the next meeting due to having interviews tomorrow; they will be in a meeting next week for new fire trucks. 9. Staff Reports and Updates. City Planner Licht mentioned next Monday's Planning Commission items. City Engineer Wagner commented on 85th and Nashua intersection being closed up to 3 months but all for the greater good; all developments are underway but Magnolia Landing might be behind. CM Darkenwald stated the Auto Auction was tabled by the Planning Commission for more information and difference between junk yard and auto auction. City Planner Licht added he is working to get everything in by June 3rd Planning Commission meeting. Mayor Stockamp next City Council meeting is Tuesday and starts at 6pm. 10. Adjourn. CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion carried. Adjourned at 8:44 PM. Mayor Jessica Stockamp ATTEST: Tami Loff, City Clerk ITEM 3.2A Written by Kelly Thelen, Administrative Assistant