ITEM 3.3D Needham Ave}
t�
Request for
Ot ITS' OF City Council Action
MINNESOTA
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT: REQUESTOR4 MEETING DATE:
Public Works City Engineer Wagner October 28, 2013
PRE ENTER s : REVIEWED BY: ITEM #:
Consent Agenda City Ad rn 1 n istrato r Johns n 3,3D
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff recommends approval of Pair Estimate 1 in the amount Of $29,251.45 for the Needham
Avenue Drainage Improvements — Phase 1 Project to Dare Perkins Contracting, Inc.
ARE YOU SEEKING APPROVAL OF A CONTRACT'S IS A PUBLIC HEARING REQUIRED?
No O
BA KGROUNDIJUSTIF[CATION;
Daae Perkins Contracting has completed the culvert replacements rid ditch grading for the entire
project. Site restoration and bituminous street patching remain to be completed.
Needham m Av nue Stora Sewer is a private system which has failed and is In need of improvement t
alleviate flooding and improve quality Of life in the area. The existing pipe system has ar section which
has collapsed and the existing culverts and ditches are at grades which do not promote drainage. The
Citi has held a public hearing on this project and at the May 13, 2013, Council meeting. The Council
authorized requests for quotes for the project. Needham dham Avenue Stora Sewer Improvement is in the
2013 CIP for ars estimated amount Of $44,000. The quotes cane in above that estimate.
A phasing Option was determined ined tO be an alternative which may work. Phase 1 entails re -grading the
ditches and resetting culverts. The outlet pipe would be replaced to just beyond its current break and
attached to the remaining existing section. This would remove the most costly portion of the project.
That portion would be considered phase 2. Phase 2 would be needed if that portion Of the pipe
collapsed Or could be completed in conjunction when the street is reconstructed. The section of the
pipe remainingin a future Phase 2 was televised and deemed structurally intact. The Council opted to
re -quote for Needham Avenue Stormwater Improvements ements - Phase I only.
It is expected that this project with be completed at or slightly below the bid price Of $39,234.00
SUPPORTING DOCUMENTS: N ATTACHED a NONE
0 Pair Estimate #1
POSSIBLE MOTION
------ - ------
Wase luorgd motion as you would like it to appear In the minutes.
Motion to approve payment to Dave Perkins Contracting, Inc. in the amount of $29,251.45 for the
Needham Avenue Drainage Improvements — Phase 1 Project.
BUDGET INFORMATION
FUNDING: BUDGETED: xYES
Assessment
2 20-Sto rm Water- 0 ut of District
NO
ACTION TAKEN
....... . . ............ ......... ....... ..... I .........
APPROVED AS REQUESTED DENIED ij TABLED o OTHER (List changes)
COMMENTS:
PAYESTIMATE #1 OWNER
CITY OF OTSEGO
Needham Avenue Drainage Improvements
October 1, 2013
Honorable Mayor & City Council
City of Otsego
13409 90th Street
Otsego, MN 55339
E; Needham Avenue Drainage Improvement
Contractor: Dave Perkins Contracting, Inc.
Contract Amount: $39,234.09
Award Bate: August 1r 2013
Completion Date: September 9, 2013
Dear Honorable Mayor and Council Members:
The follovring work has been completed on the above -referenced project by Leve Perkins Contracting, Inc.
Rid RrhnrhiIn All _ . frnMet nnri rytirlinrT
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT UNIT
PRICE CONTRACTAMOUNT
USED T
BATE
EXTENSION
EXTENSION
1
Mobilization ation
i
LS
x1,200.00
1
1
19
1,200.00
6
Remove Existing PVC Storm Seger Pipe
135
LF
$10.00 $
___1j200.00
1,350.00
135
15" RC Pipe Apron
1 360,00
3
Remove Bituminous Pavement
106
sy
$5.00
530.00
49
2
245.00
4
Sawing Bituminous Pavement Full Depth)
i50
LF
$3.00
454.00
154
LF
462.00
5
Ditch Gradin
'I
LS
$4,000.00
4,000.00
1
$38.00
4,000.00
6
Haul Exoess Dirt tq 's Stock p 11e
231
cy
$12.00 $
2,772.00
$38.00
1,216.00
-
7
Aggregate Base, Class 5
37
T
$23.00
1,036.00
20
32
560.00
8
1101 Bitu minous Surface (1.6")
0
SY
$25.40
150.00
1
$ 1,650.00
27
9
lype L114 Waadng Course i bdure
20
T
$200.00
4,000.00
600.40
-
10
Bltumlnous Material for Tack Coat
9
GAL
$10.00
90.00
..
11
Traffic Control
i
L
600.00 $
600.00
1
600.00
12
Silt Fence, T e Machine 811ced
62
LF
$4.00
248.00
248.00
13
Seedin
4
AC
$1,500.00
500.00
1
'i 500.00
14
Seed Mixture 270
g0
LBS
$3.50
280.00
40
140.00
46
Mulch Matedai T e 1
1
Til
$350.00
350,40
0.4
140.00
16
Erosion Control Blanket Category 3
225
S
$2.00
450.00
144
$
282.00
'17
Fertilizer, Type 3
264
LBS
$1.00
264.00
100
100.00
Total BId SchedUlo "A" 19,270.00 10,827400
Rir r_lintfilln ""111 . Rfnrm Antunr~
ENO.
ITEM D IPTi 1
ESTIMATED
QUANTITY
UNIT
NTI T UNIT
PRICECONTRACTAMOU IT
USED TO
DATE
EXTENSION
18
15" CS Pi ron
1
BA
$250.00
250.00
1
250.00
19
12" RC Pipe Apron
6
EA
$650.00
3,900.00
3 900.00
20
15" RC Pipe Apron
4
FA
$700.00
2,840.00
4
2,800.00
21.
24" RC Pipe Apron
2
EA
$950.00
4,940.40
1,900.00
22
15" HDPE Pipe Sewer
138
LF
$30.00
4,140.00
138
4,140.00
23
12" RC Pip a Sewer Des Ig n 3006 CL 111
46
LF
$38.00
1,748.00
46
4,748.40
24
15"RC PIp a Sewer Desig n 3006 CL 111
32
LF
$38.00
1,216.00
32
$ 1,216.00
25
24" RC Pipe Seger Design 3005 CL M
32
LF
$55.00 $
1,760.00
32
$ 1,760.00
26
Catch -Basin
1
EA
$1650.00
1,650.00
1
$ 1,650.00
27
Connect to EAsUng Drainage Pipe
1
FA
$600.00T $
800.00
1
600.40
Total Bid Schedule 11813 $$ 1964.00 $ 19,964.00
T435 PE - Phase 1 PE - I
Bid Schedule "N'
Bid Schedule "B"
TOTAL_
Total Work ompleted to Date
LES % RETAINAGE:
AVE RECOMMEND PA MEI T OF:
PAY ESTIMATE #1
CITY OF OTSEGO
Needham Avenue Drainage Improvements
19, 270.00
193964.00
APPROVALS:
CONTRACTOR: TOR: DAVE PERKINSTI A TIN , INC.
ertifi tf ontracto + rt` that all items and amounts are correct for the wort completed t abate.
Signed+01
0
Title: Dade
ENGINEER: HAKANSON ANDERSON
Certification by Engineer: We recon
Signed:
Title: d
OWNER: CITY OF OTSEGO
and payment for %vork and quantities as shown.
Gate
Signed:
Titre: Date
OT435 P - Prase I PE -2
OWNER
$
10,827.00
$
303791.00
30,791,00
$
1,539.55
29,251.45