ITEM 3.2E SCC 11.4.2013 Minutes1TaM 3.21E
SPECIAL CITY COUNCIL MEETING
OTSEGO CITY HALL
November 4,,2013
6:00 P
Call to Order.
Mayor Jessica Stockamp called the meeting to order at ■ 1 P I r
Roll ll: Mayor Jessica St cka p; C ndi rnb rs: Vern H idn r, Jason Warehime and Doug
Schroeder. Absent: Councilmember Toni Darkenwald.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner,, City Engineer;
Daniel J rd t, Administrative Services Director; Kurt Neidermeier,, Utilities Operator Supervisor;
Brad Belair, Street Supervisor; Ross D mant, Parks and Recreation Manager and Tani Loff, City
Clerk.
1, CIP Presentation.
City Administrator Johnson presented the Capital Improvement Plan IP for fiscal years 2014-
20181t
City Engineer Wagner reviewed the Public Works projects In detail. There was discussion on
street seal coating; it was recommended by CM Heidner to bring the older reads up to
standards; The City Council would life documentation of the evaluations of the roads including
photos if possible. City Administrator Johnson said there are policy decisions the Council reeds
to make which will be addressed through the adoption of a pavement management policy. She
recommended that the preventative maintenance project not proceed until the Council Inas
adopted the pavement management policy. City Engineer Ron Wagner stated that he could
have a policy ready for the Council in three months. City Administrator Johnson n and City
Engineer Wagner said they will prepare a draft policy and schedule a worksession for the City
Council to review.
There was discussion on CSAH 39 Service Road project. City Council recommended moving the
project to 2018 with a note that the project will probably happen with Wright Counter's CAH 39
expansion or if there are more resident complaints.
The City Council agreed to move the Nashua Avenue Realignment t t CSAH 39 to 2018. City
Administrator Johnson stated that there has been discussion about an extension of Nashua
Avenue to7oth Street. The Council stated the extension of 85th is a higher priority.
There was discussion about the $75,.000 programmed for the Stormwater Collection System
(Otsego reek.) City staff will bring back further documentation or a revision to the December
meeting.
City Administrator Johnson and Utilities Operator Supervisor Neidermeier reviewed tine Public
Utilities projects in detail. There was some discussion on Yater Meter r r pl cement; City staff
will review other options including battery replacement instead of replacing the whole meter..
CM Heidner noted item Util-1 -001- Well Hoose #4 Sc da is missing the funding source- should
note grant.
The City Council agreed with the Public Safety Projects as presented.
Parks and Recreation Manager Dernant reviewed the Parks and Recreation tion projects in d tally
There was discussion on Prairie Park Ball field water and electric project programmed for 2014.
The Parks and Recreation Commission is recommending upgrading the water- and electric
services at Prairie Park baseball fields due to requests from the athletic associations that use
the fields. The City Council agreed the associations should cover some the costs and directed
City staff to propose a per user fee amount and bring back to the City Council for review.
Council directed staff to contact youth sports associations to help pay for the water and electric
improvement.
Mayor Stockamp requested Mississippi Cove Park be added to the CIP. The City Council agreed
to add it in 2018.
There was discussion on ice rinks as follow-up to discussion at the Parks and Recreation
Commission meeting The City Council agreed that only two rinks will be flooded in 2013-2014
because of the staff and costs involved= The budget includes funding for only two rinks.
City f=acilities projects were reviewed with no change recommended t
City Administrator Johnson reviewed the Administration projects. After discussion the City
Council directed City Staff to remove the current project titled City Entrance Signs from the CIP
and allow Councilmember warehime to propose a different signage project at a future .meeting.
The area discussed for signage was the retail area. The Council directed City Planner Licht to
review the sign ordinance to address the unintended growing use of trailers for advertising
events with the City logo,
Administrative Services Director Jordet reviewed the 2014-2023 vehicles and equipment. Parks
and Recreation Manager De mint responded to questions on the need for an addition pickup.
Street Supervisor Belair discussed the use of the asphalt roller and stated he will bring an hours
report to the next t Public works Subcommittee meeting for review. There was discussion on
leasing anted of purchasing.
Administrative Services Director Jordet presented the Debt Service Plan for 2014. City
Administrator Jhas n stated additional research and analysis will be donne on the City's debt;
that analysis will be presented to the Council in the future.
Administrative Services Director- Jordet reviewed the water and Utility Funds and the City
Council agreed with the budgets as presented, Utilities Operator Supervisor I leidermeier
reviewed utility staffing for 2014. The City Council agreed. There was discussion on ADP
account codes. The City Council asked for a copy of all job codes be provided to then and
recommended additional codes per department to trach hers for implementation in January
20141
Y Prairie Center Pay Estimates and Project update._
Mayor Stockamp thanked City staff for detailed information provided.
CM Schroeder motioned to approve pay estimates totaling $143,090.86 to various
contractors for the Prairie Center project as stated in the Prairie Center Estimate
Summary dated October 28,, 2013. Seconded by CM Heid r. All in favor. motion
carried.
Parks rid Recreation Manger Demant reviewed the quotes for additional alternatives for Prairie
Center remodel.
Mayor Stockamp motioned to approve mill work in the amount of $2,524.00.
Seconded by CM Schroeder. All In favor. Matron carried.
City staff will bring back design for the logo at the dais on November 121
Parrs and Recreation Manger Demant reviewed the quotes for the accordion doors in the
Council Chambers. After discussion the City Council agreed on new doers with Kinghern funding
the removal and disposal of the existing doors.
Mayor Stockarnp motioned to approve purchase of new accordion doors in the
amount of $24jr146mSS to SI I. Hall Company,, Secondee[ by CM Schroeder. All In favor.
Motion carried.
3. Authorize Finance Assistant II hiring.
M Heldner motioned d t authorize the hiring of Rhonda Thilelen as Finance Assistant
II at a starring gage of $20.24 per hour with prorated benefits on a 32 hour per
week schedule. Seconded by CM Warehime. All in favor. Motion carried.
Ad'err.
CM Schroeder motioned to adjourn. Seconded by CM W rehime. All in favor.
Motion carried. Adjourned at 10.40 PM.
TrEsT:
Tara! Loff, City Clerk
Mayor Jessica stokr