ITEM 4.1 Well head protection planotCITY OF 0
A
MINNESOT q9
DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT:
REQUESTOR'
MEETING DATE:
Public Utilities 1
City Engineer Wagner
November 12, 2013
PRESENTER(s):
REVIEWED BY:
ITEM #:
City Engineer Wagner
City Administrator Johnson
4.1
AGFNDA ITEM DETAILS
RECOMMENDATION:
City Staff recommends awarding the Well Head Protection Plan Amendment Study to Barr Engineering
in the amount of $12,,135.
ARE YOU SEEXING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
Yes
No
BACKGROUND/JUSTI FICATION,
The City of Otsego is required by the Minnesota Department of Health (NADH) to update the Well Head
Protection Plan every 10 years. The City has added wells within the existing Drinking Water Supply
Management Area (DWSMA) and outside the existing DWSMA. The study will run computer models
based on the amount of water the City removes from the aquifer now and how much it is predicted to
remove in the future. The study will determine the limits of the new DWSMA' s and if any changes in the
borders of the existing DWSMA are necessary. The study will also determine the vulnerability of the
aquifer to either existing private well contamination and other sources of contamination. The, DWSMA
limits can preclude certain types of uses per zoning requirements within the boundary so as to ensure
safe drinking water. The MDH gave us a verbal estimate of $20,000 to budget for the study as those
were typical amounts for other Cities to complete similar studies. We sent out 8 requests for proposals
and received 3 proposals. All 3 met the criteria and were well under the $20,000 budget. Kurt
Neidermeler and I assigned a value between 0 and 10 and prorated it using the percentage given to us
by the MDH for each section of the proposal. All of the proposals met the criteria so some of the point
values were reduced for some of the proposals if another proposal had additional useful information or
value. This method was used so as to determine a discernible difference in the proposals as all proposals
met the criteria and any firm proposing would be able to complete the study. I have attached our point
determination spreadsheet with some reasoning behind Kurt and my evaluation of the more qualitative
and more subjective sections of the proposals. The spread sheet shows that although all firms scored
very well we determined Barr Engineering to meet or exceed the requirements and score the best.
Therefore we recommend awarding the study to Barr Engineering.
SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE
0 Proposals score sheet
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to award the Well Head Protection Plan Amendment Study to Barr Engineering in the amount of
$121135.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
Water Fund
ACTION TAKEN
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