10-28-13 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
_ October 28,, 2013
7:00 P
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 Plr
Roll Call; Mayor Jessic t ckarn ; Coundlr embers; Vern Flei ner, Jason Wrahime, Doug
Schroeder and Toni Darken rald.
Staff: Leri Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; Dan Jor et, Administrative Services Director; Ross Demant,
Parks and Recreation M anag e r; Ku rt Neidermeler, UtiIities Operator Supervisor and Tam1 Luff,
City Clerk. h
Pledoe of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
., Open Forum.
Otsego Rod and Custom Reprqsentative Ben Ames was present and thanked the City Council for
their support with the Otsego Festivalt
2, Consider a+ ena aporoval.
CM Heidner motioned to approve as written, en, Seconded by CM Schroeder. All in favor.
Lotion carried.
3# Consent Agenda.(Non-controversial ltems .
3,1 Approve Claims List,
3,2 Approve Ci ouncil Meetin I Inutes.
, October 14 13 Me
B. October 14,2013 S eci l # eetin .
33 Pay Fstit ate ire nests:
Final Payment In the amount of $543.50 for well roam plumbing -Soccer Fields t
G.i , Mechanical.
Br Final Payment ent in the amount of$15,,445,62 for the booster station um
Soccer Fields to Central Irriclation Systems.
Final Payment for installation of the QuIlIgy Avenue Storm Serer in the amount
of..$14,870,00 to Dave Perkins Contracting, Inc.
D. Pay Estimate #1 in the amount of $29,251.45 for Needham dham Ave Drainage t
Dave Perkins Contracting, Inc.
F. Final Pay Estimate in the amount of $1,500 for Soccer Fields Tree Removal to
Duke Treb Care Inc.
,F, Pay Estimate #1 in the amount of $48,.405-45 for the LaBeaux Aire
Improvement ent to Fehn Corn anies, Inc.
C. Final Payment in the amount of $1,454,95 Soccer Field Pond- Clay Liner to Fehr
Cans aril Inc.
3.4 Acknowledge temt)orary use of hcke boards.
CM eldner n t!o . ." } r :
. - written. Seconded Schroeder. All in favor.
Motion carried
��
, Public He rin I
A Caldwell Drainacie and Utility Easement vacation
A. Mavor will open the Public He
B, City Clerk attests to notice re uir ments,
City Attorney resent Request for Action,
D. Any. -public comments,
E. Mayor will close the _Public H_ rte.
F. Arve Resolution 2013-.
Mayor Stockamp: p opened the Public Hearing at 7:05 PM,
City Clerktoff attested all the proper noticing, posting and publication was completed.
City Attorney presented the staff report.
Hearing no public comment Mayor Stockamp closed the Public Hearing at 7;07 PNM,
CNS Darken aid motioned to approve Resolution 2013-57 vacating an existing
Drainage and Utility Easement on Lot 2. Block 2 Autumn woods. Seconded by CM
Schroeder. All in favor, Motion carried.
. Public Works:
.1 Resolution 01 � 7& street Trail
City Engineer Wagner presented the staff report,
CSI Schroeder .motioned to approve Resolution 2013-58 indicating Otsego"s
intention to fund the local share of 0t" street trail project estimated to he $35,000
and to instruct staff to complete the Notice of intent and send into MNDOT pursing
TAP funding, seconded by CM1lareh me. Lotion carried -0. CM Heldner abstained&
5,2 Martinson Lease.
City Planner Licht presented the staff report.
CM Heldner motioned to enter into a lease with Chad .Martinson for 01 allowing
thep lanting f crops on portion f Lo 1,, Brock , Otsego City Campus. Seconded
by Mayor sto lar p; All in favor,, Motion carried*
6. Administr tior r
6A Recommendation tion for hire of Finance Assistant If;
Administrative tive ervices Director Jordet presented the staff report noting start date of
November 1.
Coil Schroeder motioned to authorize the hiring of Nadean Inman as Finance
Assistant 11 at a starting wage of $20.24 per hour with prorated benefits on a 32
hour per weep scheduler Seconded by Cil Warehime., All in favor. Motion carried.
6.2 Ap al of the 70th Street Agreement.
City Attorney MacArthur and City Administrator Johnson reviewed the proposed agreement.
CM Darkenwald asked who was responsible for the framework of the agreement. City Attorney
said he was based on input from the other cities.
CM warehime motioned to approve Agreement between County of Wright and Cities
of Albertville,, Otsego and St. Michael regarding portions of County State Aid
Highway 37 and 70 " street 1n Otsego with the attached Exh1bit A. Seconded by C
Heldnerw Motion carried wo,t CM Darenwald abstained.
63 Consider Action on Nextera Lease.
City Attorney MacArthur thur pr sernted the staff report. There was discussion on access to the water
tower. Utilities Operator supervisor Neidern eEer stated the instrument maintenance staff was
present Inst week at his direction.
CM H idner motioned to direct City staff to initiate procedure to correct non-*
compliance with current lease (including sixty slay notice of termination if defaults
not corrected), and to 1 n itllate mod 1f1 cation of lease to address issues raised by Citi►
staff in this memo. Seconded CM Schroeder. All in favor. Motion carried.
6,4 Advisory Commi sion Apolication.
City Clerk L fF said the City received an application from Jim Br itb ch for the Parks and
Recreation Commission. Mr, Br itb ch is currently on the Otsego Police Commission. CM
H idn r questioned if it is allowed by the City to be on two commissions stating he thought in
the past it was not allowed, Other City Council members did not see an issue,
CM Schroder motioned to appoint Jing Britah to the Parks and Recreation
Commission until February 28, 2014 Tri to Freeburgfs vacant seat,,) Seconded by
CM Warehimei. All In favor. Motion carried
The City Council approved the 2014 application schedule.
6,5 Prairie Center Pro ` ,
City Administrator Johnson presented the staff* report. CM H [dner questioned if the City is
protected against lion waivers. City Administrator Johnson said she believes City building
projects are exempt from lien wavers but she would confirm before releasing payment. City
Attorney MacArthur Arthur concurred, Thorn was discussion on pay estimates provided, Mayor
Stockamp gave ars update on the curtain wall that was originally supposed to be in the bid but
is not. The City Council census was they were not comfortable approving these pay estimates
without more information. City Administrator Johnson said City staff will be coning back to the
City Council with that information and recommended ity Council add it to the Special meeting
already scheduled for November 4, 2013,
M Heidnr motioned to table this item and add to the November 4. 2013 Special
City Council meeting agenda Prairie Center Pay Estimates and Project update.
Seconded by CM Schroeder. All In favor. Motion carried,,
Community Development:
7,1 POUR Exan ion.
City Planner Licht presented the staff report noting one change to lower the total utility charges
noir due from $x,4,034.90 to $13,,968.00 due to a math error.
CM 1 air hime motioned to approve an agreement regarding utility charges for
expansion of the Pour restaurant at 15704 90th Street NE changing the utility
charges t $1 ,,968.00. Seconded by CM Heldner. All in favor. Motion carried.
t City Council Reports rid l dates.
CM H idner gave an update from the 7W transportation meeting he attended.
9" Staff Reports and Undates,
City Engineer Wagner gave an update on the Needham r and LaBeaux projects.
Parks and Recreation Manager Demant gave an update the Eagle Scout interested in
volunteering on the Prairie Center landscaping.
1^ Adjourn,
CM Dar nwald motioned to adjourn, Seconded by CM Warehime. « i
favor. Motion carried= Adjourned at 8:23 PME
ATrEST: • AQ�L
`tri L, City Clem
4
yor Jessica Stockamp