11-04-13 SCCSPECIAL CITY COUNCIL MEETING
TSEGO CITY HALL
November 4,, 2013
m.00 PM
Cali to order.
Mayor Jessica Stockamp called the meeting to order at 6:01 PM.
Roll Call: Mayor Jessica tockar p; Councilmembers: bers: vera Heidner,. Jason Warehime and Doug
Schroeder. Absent: Councilmember Tori D rken rald.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, CityEngineer;
Daniel Jordet, Administrative Services Director; Kurt i eiderrneier# Utilities operator Supervisor;
Brad Belair,, Street Supervisor; Ross Demant, Parks and Recreation Manager and Tam! Lofi*, City
Clerk.
11 CIP Presentatiom
City Administrator Johnson presented the Capital Improvement Pian CIP for fiscal years 2014-
20189
City Engineer Wagner reviewed the Public Works projects In detail* There was discussion on
street seal coating; it was recommended by CM Heidner to bring the older roads up to
standards. The City Council would like documentation of the evaluations of the roads including
photos if possible* City Administrator Johnson said there are policy deci
There was discussion on Prairie Park Ball Herd water and electric project programmed for 2014.
The Parks and Recreation Commission Is recommending upgrading the water and electric
services at Prairie Park baseball fields due to requests from the athletic associations that use
the fields, The City Council agreed the associations should cover some the costs and directed
City staff to propose a per user fee amount and bring back to the City Council for review.
Council directed staff to contact youth sports associations to help pay for the water and electric
improvements.
Mayor Stockamp requested Mississippi Cove Park be added to the CIP. The City Council agreed
to add it in 20181
There was discussion on ice rials as follow-up to discussion at the Parks and Recreation
Commission meeting. The City Council agreed that only two rink will be flooded in 2013-2014
because of the staff and costs involved. The budget includes funding for only two rims.
City Facilities projects were reviewed with no change recommended.
City Administrator Johnson reviewed the Administration projects. After discussion the City
Council directed City Staff to remove the current project titled City Entrance Signs from the CIP
and allow Councilmember Warehime to propose a different signage project at a future meeting.
The area discussed for signage was the retail area. The Council directed City Planner Licht to
review the sign ordinance to address the unintended growing use of trailers for advertising
events with the City lege.
Administrative Services Director 3ordet reviewed the 2014-2023 vehicles and equipment. Pari
and Recreation Tanager Deant responded to questions on the need for an addition pickup.
Street Supervisor Belair discussed the use of the asphalt roller and stated he will bring an hours
report to the next Public worts Subcommittee meeting for review. There was discussion on
leasing instead of purchasing.
Administrative Services Director Jordet presented the Debt Service Plan for 2014. City
Administrator Johnson stated additional research and analysis will be done on the City's debt;
that analysis will be presented to the Council in the future.
Administrative Services Director , ordet reviewed the Water and Utility Funds and the City
Council agreed with the budgets as presented. Utilities Operator Supervisor Neldermeier
reviewed utility staffing for 2014. The City Council agreed. There was discussion on ADP
account codes. The City Council asked for a copy of all job codes be provided to therm and
recommended additional codes per department to trach hours for implementation entation in January
2014.
2, Prairie Center Pay Estimates and Pro;ecti update,
Mayor Stockamp thanked City staff for detailed information provided.
CM Schroeder actioned to approve pay estimates totaling $143,090.86 to various
contractors for the Prairie Center project as stated in the Prairie Center Estimate
Summary dated October 28,, 2013. Seconded by CM H ineer, All in favor. Motion
carried.
Parks and Recreation Manger Demant reviewed the quotes for additional alternatives for Prairie
Center remodel.
[payor Stockamp motioned to approve mill work in the amount of $2,524-100m
Seconded by CM Schroeder. All in favor. Motion carried.
City staff will bring back design for the logo at the dais on November r 1 .
Parks and Recreation Manger Demant reviewed tl quotes for the accordion doors its the
Council Chambers. After discussion the City Council agreed on new doors with Kingh rn funding
the removal rid disposal of the existing doors.
Mayor Stockamp motioned to approve purchase of new accordion doors in the
amount of $24,146.SS to WL Hall Company. Seconded by CM Schroeder. All in favor.
Motion carried.
3. Authorize Finance Assistant 11 iirrr
CM Held er{ motioned to authorize the airing of Rhonda Thielen as Finance Assistant
II at a starring wage o 0,4 per hour with prorated benefits on a 32 hour per
week schedule. Seconded by CM 11 are ime. All in 1~ or, Motion carriledO
t Adjourn.
CM Schroeder motioned to adjourn. Seconded by CM Warehir e. All in favor.
Motion carried, Adjourned at 10:40 P W
rrEST: ��
*Q k
Tam! Loff, City Clerk
3
ayor Jessica tockamp