ITEM 3.2D SCC 10.28.2019 MinutesITEM 3-2C>
OTSEGO CITY COUNCIL SPECIAL MEETING
OTSEGO PRAIRIE CENTER
OCTOBER 28, 2019
6:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 6:02 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Corey Tanner, Jason Warehime and
Tom Darkenwald. Absent: Councilmember Tina Goede. Staff: Adam Flaherty, City
Administrator/Finance Director; Ron Wagner, City Engineer; Daniel Licht, City Planner; Ross
Demant, Parks and Recreation Director and Tami Loff, City Clerk.
1. Advisory Commission Interview.
This was rescheduled for Tuesday, November 12th, 2019 at 6:45 PM.
2. Childcare Proposal.
Additional attendance for this item; Mark Hanson, Mark Mueller, and Mike and Lisa Egan.
First Step Preschool and Extended Daycare is looking at relocating to Otsego from Elk River.
Mr. Hanson presented the project details and the business plan. Ms. Egan provided background
information on First Step and answered questions from the Council. Mr. Hanson outlined a pro -
forma analysis which shows a request for financial incentives including land sale discounts
and/or tax abatement. The purpose of the meeting was for the City Council to receive the
request with no actions needed this evening.
3. Debt Service Refunding.
City Administrator/Finance Director Flaherty reviewed some debt refunding options.
CM Darkenwald motioned at 6:52 PM to continue this meeting after the regular
scheduled City Council meeting. Seconded by CM Warehime. All in favor. Motion
carried 4-0.
Mayor Stockamp reconvened the special meeting at 7:48 PM and the discussion on debt service
refunding continued. The City Council concurred with the option to call (prepay) a portion of the
2009A bond issue, and further concurred to pursue refunding the remaining principal of the
2009A bond issue. City Administrator/Finance Director Flaherty summarized that those two
actions would save an estimated $1.3 million in interest savings. He passed out a draft
Resolution and noted in order to move forward with the call, the resolution would need to be
approved tonight. He further explained that in order to move forward with the refunding bond,
authorization would be needed for staff to enter into an engagement letter with S&P Global
Ratings, with an estimated cost of $13,000.
CM Darkenwald motioned to adopt Resolution 2019-65 calling for the redemption of
a portion of the outstanding general obligation water and sewer revenue refunding
bonds, series 2009A and direct City staff to enter into and engagement letter with
S & P Global Ratings. Seconded by CM Warehime. All in favor. Motion carried 4-0.
4. 2020-2029 Capital Improvement Plan Review.
City Administrator/Finance Director Flaherty and Parks and Recreation Director Demant
presented the Parks and Recreation CIP; the Fleet Vehicles & Equipment CIP; the Capital
Improvement Revolving CIP; and the City Buildings and Property CIP. City
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Administrator/Finance Director Flaherty noted that the City Buildings and Property CIP was
newly established in 2019 and the initial funding source was discussed as a transfer from the
Capital Improvement Revolving fund. He reviewed the need to establish this CIP separate from
others, and the Council concurred.
Mayor Stockamp motioned to transfer $90,000 from Fund #414 (Capital
Improvements) to Fund #439 (Building & Property Maintenance). Seconded by CM
Tanner. All in favor. Motion carried 4-0.
The City Council concurred with the CIP items as presented. The Council further directed City
staff to work aligning the Parks and Recreation CIP with the recently completed Master Plan.
There was further discussion that the City Council and Parks and Recreation Commission would
then determine prioritization based on community needs and available funding and the Council
further directed City staff to get a quote for the landscaping design from the Planning Company
for the CSAH 39 project in 2020.
The City Council agreed to gather at 5:30 PM on Tuesday, November 12, 2019 to tour the
Public Works Facility storage. City staff will post the change in meeting start time from the
previously approved 6:00 PM meeting start time.
Elections; The City has discussed in past budget meetings of taking on the absentee voting
from Wright County and taking on that service for our City residents. City staff stated the need
to finalize this discussion as soon as possible due to the March Presidential Primary in 2020;
absentee voting will start for that election in January. CM Darkenwald, Mayor Stockamp and CM
Tanner spoke in favor of bringing that in house stating this is a service other cities are providing
to their residents and that Otsego should be doing the same. CM Warehime stated he is
supportive of eventually doing so, but does not support bringing this in house at this time
stating staffing concerns.
CM Tanner motioned for the City to take over the absentee voting for the City from
Wright County. Seconded by CM Darkenwald. Motion carried 3-1. CM Tanner, CM
Darkenwald, Mayor Stockamp voted in favor. CM Warehime voted against.
5. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor.
Motion carried 4-0. Adjourned at 9:40 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp
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