ITEM 3 Budget meeting #8
City of Otsego│13400 90th Street NE, Otsego, MN 55330│Tel. (763) 441-4414 Fax (763) 441-9163
TO: Mayor and City Council
FROM: Adam Flaherty, City Administrator & Finance Director
DATE: November 12, 2019
SUBJECT: Budget Meeting #8
On Tuesday, Council and staff will continue the review of the 2020-2029 Capital Improvement
Plan. It should be noted that inclusion of a certain item within the Capital Improvement Plan does
not commit final approval by the City Council. Rather, it directs City staff to plan towards and
gather necessary information for an educated final approval on each respective item. Each
individual item is planned, researched and brought back to the City Council for final approval when
the respective purchase is ready to move forward. I have developed an outline of discussion topics
below.
Overview
The City Engineer and Street Operations Manager have prepared recommendations for those streets
to be included in the Street Maintenance Program each year based on the age and condition of the
City streets.
When a street’s condition has degraded to a condition where the Street Management Program is no
longer an effective measure of maintenance, it is placed into our Preventative Maintenance list.
Streets on this list will typically not receive any type of maintenance other than patching as failures
develop.
Each section of street is given an annual PCI rating from 0-100 and once a street is given a low
enough rating it is placed on a watch list. Once on this watch list, staff will determine what type
renewal process the street shall receive, in most cases an overlay, reclaim or complete
reconstruction. These recommendations will then be added to the CIP for ultimate approval from
the Council.
City staff presented this information to the Public Works Sub-Committee on September 18th.
City of Otsego│13400 90th Street NE, Otsego, MN 55330│Tel. (763) 441-4414 Fax (763) 441-9163
Materials have been included in your packets for review and discussion
Materials for Review and Discussion
1) Street Maintenance Program Analysis
2) Street Maintenance Cost Summary
3) Street Renewal Cost Summary
4) CIP Summary by Funding Source
Staff will review source and use cash flow projections with the City Council and further discuss
recommendations on how to continue to provide adequate funding for all future street maintenance
and renewal projects.
Franchise Fees
Over the course of the past few years budget discussions, the City Council and City staff have had
discussions regarding the use of franchise fees as an additional revenue source to finance the City’s
pavement management program, including street maintenance, reconstruction and construction
projects. City staff has developed some new information for the City Council to review. The
discussion at this meeting will be very preliminary in nature, and will allow the Council to discuss
in more depth and provide staff with direction on moving forward.
Materials for Review and Discussion
1) None, materials will be distributed at the Council meeting
General Fund
The City Council approved a preliminary General Fund budget of $6,302,944 in September. Staff
will review the proposed changes to that budget.
Materials for Review and Discussion
1) Budget Changes Tracking
Property Tax Levy
The City Council approved a preliminary property tax levy of $7,194,249 in September. There have
been no changes to the property tax levy since that approval.
Next Meetings
The schedule for the remaining budget meetings is as follows:
1) November 25th – Public Utility Operating Budgets and CIP
2) December 9th – Truth in Taxation Public Meeting
Staff would be seeking direction from the City Council on whether any additional review topics or
budget meetings are necessary, or if the City Council concurs with what has been presented and
reviewed thus far.
City of Otsego
General Fund Budget ‐ 2020
Budget Changes Tracking
Total Expenditures ‐ Preliminary Budget (September 9th) 6,302,944
Property & Liability Insurance Rates Finalized
City Council (1,671)
City Administrator (172)
Administration (484)
Finance (369)
Human Resources 446
Prairie Center (4)
Building Safety (216)
Streets Maintenance (699)
Parks Maintenance 1,164
Recreation (159)
Albertville Fire Budget Increased for Wages & Benefits
Fire Protection 11,892
Total Expenditures ‐ Final Budget (December 9th) 6,312,672
9,728 Change
X:\Budget\2020\General Fund\3.0 - 2020 FINAL BUDGETS INPUT
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b
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d
p
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2
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8
a
n
d
2
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1
9
CF
=
C
r
a
c
k
F
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FG
=
F
o
g
S
e
a
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SC
=
S
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a
l
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t
MS
=
M
i
c
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-
S
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r
f
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S:
\
M
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3
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R
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r
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a
n
(
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(
2
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2
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)
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x
l
s
x
Ru
r
a
l
/
L
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B
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=
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p
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(fe
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)
B-
B
Wi
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(fe
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)
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v
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(fe
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<-
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$
0
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1
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s
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f
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6
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<-
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y f
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6
6
Lo
c
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a
l
=
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2
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<
-
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<-
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<-
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=
C
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C
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M
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D
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D
PR
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R
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M
Co
l
l
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c
t
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r
St
r
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e
t
s
:
Fo
g
@ yr
2,
Mi
c
r
o
‐su
r
f
a
c
e
@ 13
an
d
23
ye
a
r
s
Lo
c
a
l
St
r
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e
t
s
:
Fo
g
@ yr
2,
Fo
g
& Se
a
l
Co
a
t
ye
a
r
7 an
d
Mi
c
o
ye
a
r
17
ST
R
E
E
T
T
Y
P
E
0
1
2
3
4
5
6
7
8
9
1
0
1
1
1
2
1
3
1
4
1
5
1
6
1
7
1
8
1
9
2
0
2
1
2
2
2
3
2
4
2
5
2
6
2
7
2
8
2
9
3
0
3
1
3
2
3
3
3
4
3
5
3
6
3
7
3
8
3
9
4
0
4
1
4
2
4
3
4
4
4
5
4
6
4
7
4
8
4
9
5
0
5
1
5
2
Ne
w
C
F
F
G
C
F
C
F
FO
G
SE
A
L
CF
C
F
C
F
C
F
C
F
M
S
C
F
C
F
C
F
C
F
O
V
E
R
L
A
Y
C
F
F
G
C
F
C
F
FOG SEAL CF
$4
,
5
2
0
.
8
0
$
2
7
,
3
8
9
.
3
2
$7
9
,
2
0
3
.
2
7
$3
2
6
,
1
9
9
.
7
5
$
9
,
7
1
9
.
7
6
$
5
8
,
8
8
7
.
2
3
Ne
w
C
F
F
G
C
F
C
F
C
F
C
F
C
F
M
S
C
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C
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FG
SH
L
D
R
CF
C
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M
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C
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C
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Y
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C
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C
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C
F
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S
$7
,
9
6
0
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1
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$1
2
2
,
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4
.
1
4
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4
5
,
0
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3
.
3
2
$
1
5
7
,
4
1
7
.
3
0
$7
7
3
,
1
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2
.
0
0
$
1
7
,
5
4
2
.
1
9
$
2
4
5
,
5
1
7
.
2
6
Total Maintenance (Local) =
P
e
r
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a
r
$
1
0
,
5
4
0
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0
0
p
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r
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To
t
a
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M
a
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n
a
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+
R
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c
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s
t
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u
c
t
(
L
o
c
a
l
)
=
P
e
r
Y
e
a
r
$
5
1
,
1
5
8
.
9
1
p
e
r
m
i
l
e
Total Maintenance (Collector) =
P
e
r
Y
e
a
r
$
2
7
,
3
9
3
.
3
3
p
e
r
m
i
l
e
To
t
a
l
M
a
i
n
t
e
n
a
n
c
e
+
R
e
c
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n
s
t
r
u
c
t
(
C
o
l
l
e
c
t
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r
)
=
P
e
r
Y
e
a
r
$
9
0
,
9
9
3
.
4
5
p
e
r
m
i
l
e
Cu
r
r
e
n
t
Pr
o
g
r
a
m
Fo
g
@ yr
2,
Fo
g
an
d
Se
a
l
Co
a
t
ev
e
r
y
7 ye
a
r
s
ST
R
E
E
T
T
Y
P
E
0
1
2
3
4
5
6
7
8
9
1
0
1
1
1
2
1
3
1
4
1
5
1
6
1
7
1
8
1
9
2
0
2
1
2
2
2
3
2
4
2
5
2
6
2
7
2
8
2
9
3
0
3
1
3
2
3
3
3
4
3
5
3
6
3
7
3
8
3
9
4
0
4
1
4
2
4
3
4
4
4
5
4
6
4
7
4
8
4
9
5
0
Ne
w
C
F
F
G
C
F
C
F
FO
G
SE
A
L
CF
C
F
C
F
FO
G
SE
A
L
CF
C
F
C
F
FO
G
SE
A
L
OV
E
R
L
A
Y
C
F
F
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C
F
C
F
FOG SEAL
$4
,
5
2
0
.
8
0
$
2
7
,
3
8
9
.
3
2
$
3
2
,
5
5
7
.
3
0
$3
8
,
7
0
0
.
4
0
$3
2
6
,
1
9
9
.
7
5
$
9
,
7
1
9
.
7
6
$
5
8
,
8
8
7
.
2
3
Ne
w
C
F
F
G
C
F
C
F
FO
G
SE
A
L
CF
C
F
C
F
FO
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SE
A
L
CF
C
F
C
F
FO
G
SE
A
L
OV
E
R
L
A
Y
C
F
F
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C
F
C
F
FOG SEAL
$7
,
9
6
0
.
1
3
$
4
8
,
2
2
6
.
5
1
$
5
7
,
3
2
6
.
1
6
$6
8
,
1
4
2
.
7
9
$7
5
4
,
3
1
4
.
1
4
$
1
7
,
1
1
4
.
3
3
$
1
0
3
,
6
8
7
.
3
2
Total Maintenance (Local) =
P
e
r
Y
e
a
r
$
1
1
,
0
6
6
.
1
0
p
e
r
m
i
l
e
To
t
a
l
M
a
i
n
t
e
n
a
n
c
e
+
R
e
c
o
n
s
t
r
u
c
t
(
L
o
c
a
l
)
=
P
e
r
Y
e
a
r
$
5
0
,
1
8
4
.
1
7
p
e
r
m
i
l
e
Total Maintenance (Collector) =
P
e
r
Y
e
a
r
$
2
3
,
4
8
3
.
8
1
p
e
r
m
i
l
e
To
t
a
l
M
a
i
n
t
e
n
a
n
c
e
+
R
e
c
o
n
s
t
r
u
c
t
(
C
o
l
l
e
c
t
o
r
)
=
P
e
r
Y
e
a
r
$
8
3
,
8
1
0
.
1
0
p
e
r
m
i
l
e
2.
5
0
%
$4
1
.
8
9
p
e
r
S
Y
EVALUATEEVALUATE
R
E
C
L
A
I
M
$1,949,707.78
EV
A
L
U
A
T
I
O
N
EV
A
L
U
A
T
I
O
N
EV
A
L
U
A
T
I
O
N
RE
C
L
A
I
M
R
E
C
O
N
S
T
R
U
C
T
$2,308,472.05 $3,855,264.63
EV
A
L
U
A
T
I
O
N
$505,920.13 $2,455,627.91 $1,369,666.33 $4,458,679.24
Lo
c
a
l
(
U
r
b
a
n
)
--
-
-
-
-
-
-
-
-
-
-
-
-
-
co
s
t
p
e
r
m
i
l
e
Co
l
l
e
c
t
o
r
(
U
r
b
a
n
)
--
-
-
-
-
-
-
-
-
-
-
-
-
-
co
s
t
p
e
r
m
i
l
e
RECLAIM $3,089,012.91 $497,974.55 $1,056,771.39
FG
/
S
C
=
F
o
g
S
e
a
l
O
v
e
r
S
e
a
l
C
o
a
t
O
V
E
R
L
A
Y
MS
=
M
i
c
r
o
-
S
u
f
a
c
e
RECLAIM
Co
l
l
e
c
t
o
r
(
U
r
b
a
n
)
--
-
-
-
-
-
-
-
-
-
-
-
-
-
co
s
t
p
e
r
m
i
l
e
$2,798,493.24$1,810,497.49
$0
.
3
1
p
e
r
S
Y
$
0
.
3
1
p
e
r
S
Y
$1
4
.
3
5
p
e
r
S
Y
$3
.
6
5
p
e
r
S
Y
$6
4
.
6
1
p
e
r
S
Y
20
1
9
R
e
c
o
n
s
t
r
u
c
t
A
v
e
r
a
g
e
20
1
9
O
v
e
r
l
a
y
A
v
e
r
a
g
e
$3
.
7
5
p
e
r
S
Y
$6
4
.
6
1
p
e
r
S
Y
$1
0
.
9
3
p
e
r
S
Y
20
1
9
R
e
c
l
a
i
m
A
v
e
r
a
g
e
$
3
6
.
7
7
p
e
r
S
Y
BI
T
U
M
I
N
O
U
S
P
A
V
E
M
E
N
T
M
A
I
N
T
E
N
A
N
C
E
P
L
A
N
EVALUATE EVALUATE
20
1
9
M
i
c
r
o
-
S
u
r
f
a
c
e
A
v
e
r
a
g
e
RECLAIM
To
t
a
l
S
Y
13
,
8
8
1
24
,
4
4
1
14
,
0
8
0
Lo
c
a
l
(
U
r
b
a
n
)
--
-
-
-
-
-
-
-
-
-
-
-
-
-
co
s
t
p
e
r
m
i
l
e
FG
=
F
o
g
S
e
a
l
20
1
9
C
r
a
c
k
F
i
l
l
A
v
e
r
a
g
e
$
0
.
1
8
7
p
e
r
S
Y
$
0
.
1
8
7
p
e
r
S
Y
20
1
9
S
e
a
l
C
o
a
t
A
v
e
r
a
g
e
$
1
.
3
5
p
e
r
S
Y
$
1
.
3
5
p
e
r
S
Y
20
1
9
F
o
g
S
e
a
l
A
v
e
r
a
g
e
S:
\
M
u
n
i
c
i
p
a
l
\
A
O
T
S
E
G
O
\
3
8
7
R
o
a
d
M
a
i
n
t
e
n
a
n
c
e
\
R
O
A
D
W
A
Y
M
G
M
T
P
L
A
N
\
2
0
2
0
\
2
0
2
0
P
r
o
g
r
a
m
C
o
s
t
A
n
a
l
y
s
i
s
.
x
l
s
x