ITEM 3.6 Pay Estimate #1 Street Maintanence40
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DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
November 12, 2019
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director Flaherty
3.6
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
ARE YOU SEEKING APPROVAL OF A CONTRACT?
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
BACKGROUND/JUSTIFICATION:
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
SUPPORTING DOCUMENTS ATTACHED:
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approval of Pay Estimate #1 (Final) for the 2019 Street Maintenance Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
The 2019 Street Maintenance Project has been completed.
Pay Estimate #1 (Final) is for $171,833.69. Included in this pay estimate is Change Order #1, which is a
reduction in fog sealing and seal coating quantities for the elimination of Odean Avenue, north of 85th
Street, from the project. This section of road received a micro -surface improvement instead. The total
construction cost is $171,833.69, which is 99.73% of the original bid and Change Order #1.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Estimate #1 (Final)
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to approve Pay Estimate #1 (Final) to ASTECH Corporation in the amount of $171,833.69 for the
2019 Street Maintenance Project, City Project No. 19-01.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund #201- Pavement Management Yes
PAY ESTIMATE #1 (FINAL)
CITY OF OTSEGO
2019 Street Maintenance Project
City Project # 19-01
November 6, 2019
Honorable Mayor & City Council
City of Otsego
13400 90th Street NE
Otsego, MN 55330
RE: 2019 Otsego Street Maintenance Project
Contractor: ASTECH Corporation
Contract Amount: $193,531.63
Award Date: March 20, 2019
Completion Date: October 1, 2019
Dear Honorable Mayor and Council Members:
The following work has been completed on the above -referenced project by ASTECH Corporation
Bid Schedule "A" - Fog and Seal Coat
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
I UNIT
CONTRACT
I UNIT PRICE
CONTRACT
AMOUNT
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
EXTENSION
1
BITUMINOUS MATERIAL FOR FOG SEAL - CSS -1H (DILUTED)
20,512
GAL
$1.87
$
38,357.44
19,123
$
35,760.01
2
BITUMINOUS SEAL COAT (RECYCLED AGGREGATE)
126,281
SY
$0.34
$
42,935.54
107,288
$
36,477.92
3
BITUMINOUS MATERIAL FOR SEAL COAT CRS -2P
29,045
GAL
$2.57
$
74,645.65
24,655
$
63,363.35
4
ITRAFFIC CONTROL
1
LS
$10,000.00
$
10,000.00
1
$
10,000.00
Total Bid Schedule "A" $ 165,938.63 $ 145,601.28
Bid Schedule "B" - Striping
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
I UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE
1
EXTENSION
5
PAVEMENT MARKING REMOVAL - 4"
3,904
LF
$ 0.63
$ 2,459.52
1,966
$
1,238.58
6
PAVEMENT MARKING REMOVAL - 24"
214
LF
$ 5.25
$ 1,123.50
0
$
-
7
4" DOUBLE SOLID LINE YELLOW - PAINT
46,608
LF
$ 0.12
$ 5,592.96
42,497
$
5,099.64
8
4" BROKEN YELLOW - PAINT
1,172
LF
$ 0.06
$ 70.32
228
$
13.68
9
4" SOLID LINE YELLOW - PAINT
1,528
LF
$ 0.06
$ 91.68
3,054
$
183.24
10
4" SOLID LINE WHITE - PAINT
84,996
LF
$ 0.06
$ 5,099.76
83,698
$
5,021.88
11
4" BROKEN LINE WHITE - PAINT
969
LF
$ 0.06
$ 58.14
110
$
6.60
12
24" SOLID LINE WHITE - PAINT
781
LF
$ 2.57
$ 2,007.17
1,140
$
2,929.80
13
24" SOLID LINE YELLOW - PAINT
1,335
LF
$ 2.21
$ 2,950.35
859
$
1,898.39
14
PAVEMENT MESSAGE (ARROW) - PAINT
155
EACH
$ 25.20
$ 3,906.00
86
$
2,167.20
15
CROSSWALK MARKING (3'X6' BLOCKS) - PAINT
2,880
SF
$ 1.471
$ 4,233.60
2,610
$
3,836.70
Total Bid Schedule "B" $ 27,593.00 $ 22,395.71
Change Order #1
ITEM
NO,
ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
1
BITUMINOUS MATERIAL FOR FOG SEAL - CSS -1H (DILUTED)
-1,900 GAL
$1.87
$ 3,553.00
$ -
2
BITUMINOUS SEAL COAT RECYCLED AGGREGATE)
-18,993 SY
$0.34
$ 6,457.62
$
3
BITUMINOUS MATERIAL FOR SEAL COAT (CRS -2P)
-4,369 1 GAL
$2.57
$ (11,228.33)
$
Total Bid Schedule "B" $ (21,238.95) $
OT387-2019 SMP PE.xlsx PE - 1
PAY ESTIMATE #1 (FINAL)
CITY OF OTSEGO
2019 Street Maintenance Project
City Project # 19-01
Bid Schedule "A"
Bid Schedule "B"
Change Order #1
TOTAL ALL BID SCHEDULES
TOTAL WORK COMPLETED TO DATE
WE RECOMMEND PAYMENT OF:
Please verify the amount of previous payments, and the receipt of the following items prior to making payment.
1. Certificate of claims payment (lien waiver),
2. Affidavit of payment of States taxes (MN State TAX Form IC 134),
3. Letter of consent from surety firm.
APPROVALS:
CONTRACTOR: ASTECH CORPORATION
Certification by Contractor: I certify that all items and amounts are correct for the work completed to date.
Title
ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC.
Certification by Engineer: We recommend payment for work and quantities as shown.
Title:
OWNER: CITY OF OTSEGO
Date
OT387-2019 SMP PE.xlsx PE -2
$ 165,938.63
$ 27,593.00
$ (21,238.95)
$ 172,292.68
$ 145,601.28
$ 3,836.70
$ 22,395.71
$ 171,833.69
$ 171,833.69
$ 171,833.69