ITEM 3.2A 11.25.2019 MinutesITEM 3.2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
MONDAY, NOVEMBER 25, 2019
Call to Order.
Mayor Stockamp called the meeting to order at 7:01 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Tom Darkenwald, Corey Tanner, and Tina Goede. Absent:
Councilmember Jason Warehime. Staff: Adam Flaherty, City Adminstrator/Finance Director; Andy
MacArthur, City Attorney; Ron Wagner, City Engineer; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider Agenda Approval.
City Adminsitrator/Finance Director Flaherty said updated materials for Item 7.1 were distributed at the
dais this evening.
CM Darkenwald motioned to approve as amended. Seconded by CM Tanner. All in favor.
Motion carried 4-0.
3. Consent Agenda.
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. November 12, 2019 Meeting.
B. November 12, 2019 Special Meeting.
3.3 Received Commission Meeting Minutes.
A. Heritage Preservation Commission October 8, 2019.
B. Public Safety Commission October 8, 2019.
3.4 Adopt Ordinance 2019-23 Amending the City Code Regarding Peddlers, Solicitors, and Transient
Merchant License Exemptions.
3.5 Adopt Ordinance 2019-24 Repealing Section 11-17-12 of the Zoning Ordinance.
3.6 Adopt Ordinance 2019-25 Amending Provisions of the City Code Related to Water Utilities.
3.7 Motion to Close City Hall for One Hour on December 11, 2019 and to Close City Hall at noon on
Tuesday, December 31, 2019.
3.8 Motion to Cancel the December 23, 2019 City Council Meeting,
3.9 Adopt Resolution 2019-74 Accepting Public Improvements Associated with Martin Farms 3rd
Addition.
3.11 Approve Pleasant Creek Farms 6`n Addition Preliminary Plat and Planned Unit Development.
CM Darkenwald motioned to approve. Seconded by CM Goede. All in favor. Motion carried 4-
0.
4. Community Development:
4.1 Parkview Retail Tax Abatement Program
A. Adopt Resolution 2019-77 Abatement Program & Abatement Agreement.
Page 1 of 4
City Adminstrator/Finance Director Flaherty presented the staff report. A public hearing was held
October 28, 2019 and there were no public comments regarding the proposed property tax abatement
program.
CM Darkenwald motioned to adopt Resolution 2019-77 approving property tax abatements
and authorzing execution of an agreement with Wright County. Seconded by CM Goede. All
in favor. Motion carried 4-0.
5. Public Works:
5.1 Approve Hakanson Anderson to Prepare Plans and Specifications for the 2020 Street Micro -Surface
Project.
City Engineer Wagner presented the staff report.
CM Darkenwald motioned to approve for Hakanson Anderson to prepare plans and
specifications for the 2020 Street Mico -Surface Project, City Project No. 20-02. Seconded by
CM Tanner. All in favor. Motion carried 4-0.
5.2 Approve Hakanson Anderson to Prepare Plans and Specifications for the 2020 Street Maintenance
Project.
City Engineer Wagner presented the staff report. CM Goede asked about re -striping on Maciver Avenue
and 80th Street. City Engineer Wagner said City staff has had discussions on that as well and it will be
added to the project.
CM Goede motioned to approve for Hakanson Anderson to prepare plans and specifications
for the 2020 Street Maintenance Project City Project No. 20-01. Seconded by CM Tanner. All
in favor. Motion carried 4-0.
ue f78`' Street to
City Engineer Wagner presented the staff report. He stated the street is 17 years old and is experiencing
thermal cracking. He further explained that trapped water has caused these cracks to tent in recent
years. Mayor Stockamp asked if City staff will be checking the tenting through the winter. City Engineer
Wagner said yes. City Engineer Wagner explained further on how the overlay will be completed; he is
not expecting the tenting to return. Mayor Stockamp questioned what the plan is if we do see tenting
again. City Engineer Wagner said then a reclaim project would be needed and would be more expensive.
He also stated the concrete aprons and curbing would be reviewed and any portions in poor condition
will be replaced.
CM Tanner motioned to order Hakanson Anderson to provide for preparation of plans and
specifications for the Page Avenue (78th Street to 85th Street) and 78th Street (Page Avenue
to 76th Street) Overlay Project, City Project No. 20-06. Seconded by CM Goede. All in favor.
Motion carried 4-0.
6. Legal:
6.1 Agreement for Legal Services.
City Attorney MacArthur presented the proposed agreement with Campbell Knutson P.A. for City
Attorney Services. He said office hours were dicussed and that would be at the direction of the City
Adminsitrator. He also stated he will be working on a transition plan that will be brought back at the next
meeting. Attorney David Kendall was present and thanked the City Council for choosing Campbell
Knutson P.A. and stated he looks forward to a good working relationship.
CM Darkenwald motioned to approve an agreement for legal services between the City of
Otsego and Campbell Knutson, P.A. to be effective January 1, 2020. Seconded by CM Goede.
All in favor. Motion carried 4-0.
7. Administration:
7.1 Debt Refunding.
11/25/19
City Adminsitrator/Finance Director Flaherty stated an updated Resolution 2019-78 was distributed at the
dais this evening. On October 28 the City Council adopted Resolution 2019-65 which provided the calling
of the of the 2027 maturity, along with the refunding bond issuance tonight, would achieve debt service
interest savings at an estimated $1.3 million.
Jessica Green, Northland Securties, Inc, presented the results of the bond sale. She also stated the
bonds were rated AA+ by Standard and Poor's. She also reviewed the rating report; very strong
budgeting and liquidity, strong management and budgetary performance as well as the strong
institutional framework of the city. She stated the two areas that received an upgrade were in the
debt profile section, with the comment being upgraded to adequate rather than weak and then in terms
of the economy it went from strong to very strong.
CM Darkenwald asked what are the callable features on this bond. Ms. Green said in this case because
we are only out until 2026 there is no call date.
CM Darkenwald motioned to approve Resolution 2019-78 Providing for issuance and sale of
$3,525,000 General Obligation Water and Sewer Revenue Refunding Bonds, Series 2019A
and Pledging for the Security thereof Net Revenues. Seconded by CM Tanner. All in favor.
Motion carried 4-0.
The City Council thanked City Adminsitrator/Finance Director Flaherty and Jessica Green for their work
on this.
8. City Council Reports and Updates.
8.1 Commission Liaison Updates.
A. Heritage Preservation Commission Liaison CM Tanner.
CM Tanner said the commissioners worked on coming up with a plan and names for the Prairie Center
conference rooms.
B. Parks & Recreation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the commission reviewed the Park CIP and also discussed the upcoming Santa
Day.
C. Planning Commission Liaison CM Darkenwald.
CM Darkenwald stated these items were on the agenda this evening. He also stated that the Planning
Commisison would like the City Planner to bring back options regarding the storm shelter item amended
this evening.
D. Public Safety Commission Liaison CM Warehime.
Mayor Stockamp said the commission reviewed the fire and sheriff reports and there were no new items.
She also stated the commission cancelled their December meeting due to no agenda items.
Other:
CM Goede stated she received an invitation by email for an I-94 Leadership Connection Conference in
January and she is interested in attending. City Adminsitrator/Finance Director Flaherty stated the
council budget does include funds for training. After discussion the City Council concurred for CM Goede
to attend.
9. Staff Reports and Updates.
City Adminsitrator/Finance Director Flaherty said he is working with Huelife on scheduleing the Strategic
Planning session for 2020. He noted that February 7 and 8 and February 28 and 29 are available. The
City Council concurred with February 7 and 8. They discussed if it could be held in one day. City
Adminsitrator/Finance Director Flaherty will bring back the final date and details.
11/25/19
City Clerk reminded the City Council of the Advisory Commission dinner scheduled for December 12 at
6:30 pm.
10. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Tanner. All in favor. Motion carried
4-0. Adjourned at 7:57 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
11/25/19