ITEM 3.7 Fleet Purchase for Utility Department0tSTe F o
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Utilities
Utility Manager Kurt Neidermeier
January 13, 2020
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director Flaherty
3.7
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
Has proactively expanded infrastructure to responsibly provide core services.
X
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends City Council approve purchase a vehicle for the Utility Department.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/J USTI FICATION:
The 2020 Utility Budget includes $40,000.00 for the addition of a 3/ ton vehicle with plow prep package.
The addition increases the department's transport fleet to five, for six staff members (5 full time and 1
seasonal); filling mobility needs of customer service responses, well house and lift station work and
collection and distribution maintenance.
The State Contract for 2020 has finalized fleet pricing, and the selected vehicle with tax and licensing is
$36,311.30. Strobes, radio, back rack, step bars and storage are installed outside of the factory pricing
generally totaling under $4,000.00. Lead time for the vehicle is 12-16 weeks.
The vehicle addition was reviewed at the December Public Works Subcommittee with recommendation of
consent at the January Council meeting.
SUPPORTING DOCUMENTS ATTACHED:
0 Quote — Midway Ford
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the quote from Midway Ford in the amount of $36,311.30 for the purchase of a % ton
vehicle addition to the Utility Department.
BUDGET INFORMATION
FUNDING:
BUDGETED:
Fund 601— Water Utility
Fund 602 — Sanitary Sewer Utility
Yes
Midway Ford Commercial
Fleet and Government Sales
2777 N. Snelling Ave.
Roseville MN 55113
FTM20 Contract # 169665
2020 F250 4X4- Super Cab- 6.75' Box
Automatic Transmission
Dual Front Air Bags
AM/FM Radio
Tow Hitch
Tilt Wheel
Sync
40/20/40 Vinyl Front Seat
Standard Base Upholstery
4-Wheel ABS Brakes
Air Conditioning
LT245/75r17 E All Season Tires
Shift on Fly 4x4
Travis Swanson
651-343-5212
tswanson(a)rosevillemidwayford.com
Fax # 651-604-2936
Front Tow Hooks
Rubber Floor Covering
Black Bumpers w/Rear Step
Matching Full Size Spare Tire
6.21- V8 E85
Rear View Camera
Options
Code
Price
Select
7.3L Gas
99N
$1,861
x
LT265/70rl7E AT Tires
TCD
$414
x
Cloth Seats
is
$91
x
Exterior Colors
Code
Select
XL Value Package
96V
$660
x
Blue Jeans Metallic
N1
Power Group
90L
$832
x
Race Red
PQ
Snow Plow/Camper Pkg
47B
$223
x
Stone Gray Metallic
LQ
Block Heater
41H
$91
x
Shadow Black
G1
Dual Batteries
86M
$191
x
Magnetic Metallic
J7
397 Amp Alternator
67B
$104
x
Ingot Silver Metallic
UX
Brake Controller
52B
$246
x
Oxford White
Z1
x
Tailgate Step
85G
$341
x
Spray -In bedliner
85S
$542
x"
Upfitter Switches
66S
$150
x
Extended Service Contracts
Cost
Select
Sync 3
913
$410
x
7 year/75,000 mile
PremiumCare Warranty
(Bumper to Bumper)
$2,570
Wheel Well Liners
61 N
$296
x
Mud Flaps
61S
$118
x
Daytime Running Lights
942
$41
x
Reverse Sensing
76R
$223
x
Option Total
$6,834
You must have a active FIN code to participate in this
purchase contract : FIN code # 1
Purchase Order required prior to order placement
PO #
Base Price Totals
6.2 Gas
Options Price Totals
Extended Warranty
Transit Impr Excise Tax
Tax Exempt Lic
6.5% Sales Tax
Document fee
Sub total per vehicle
Number of Vehicles
$27,096.80
$6,834.00
$20.00
$55.00
$2,205.50
$100.00
$36,311.30
1
Name of Organization
Address
Grand Total for all units
$36,311.30'
City, State, Zip
Acceptance Signature
Contact Person/ Phone #
Print Name and Title Date Contact's e-mail address and fax #