ITEM 3.7 Request Special meeting-4
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MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Administration
City Administrator/Finance Director Flaherty
January 27, 2020
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
3.7
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
X
Is a strong organization that is committed to leading the community through innovative
communication.
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council call for a special meeting for Strategic Planning.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
In February 2018, the City developed a Strategic Plan (the Plan) through a facilitated discussion including
the Council and staff. The Plan created five practical vision statements for the City of Otsego, which are
included near the top of this document. To help achieve that vision, the Plan outlines three strategic
directions, which are: 1) positioning for growth; 2) empowering the organization; and 3) engaging
stakeholders. Embedded within the strategic directions, were focused implementation steps, which are
specific, measurable accomplishments to help keep the City on track.
One of the focused implementation steps was to provide at least an annual meeting to evaluate progress,
measure success and provide direction on implementation of the Plan. The City Council has concurred that
this annual meeting should rotate bi-annually between external and internal facilitation methods. The last
annual meeting was held on February 9, 2019, and was facilitated internally.
Richard Fursman with HueLife, whom conducted the 2018 Plan discussions has confirmed his availability to
facilitate the City's Strategic Planning efforts in 2020. The purpose of the 2020 efforts will be to:
- Reconfirm the Vision
- Realign the Strategic Priorities
- Determine Actions for 2020-2021
SUPPORTING DOCUMENTS ATTACHED:
0 Draft Agenda
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to call for a special City Council meeting on February 7, 2020 at 12:OOPM to be held at the Prairie
Center for the purpose of strategic planning.
BUDGET INFORMATION
FUNDING:
BUDGETED:
General Fund — City Council Department
101-41100-390
Yes
Otsego Team Retreat
February 7, 2020
Purpose of Retreat: Reconfirm Vision, Realign Strategic Priorities, determine 2020/21 actions
Introductions and Agenda Review
Review Vision
• What needs modification?
Break
Environmental Scan
• What has/is changing in the economy/demographics/politically that is
impacting the way we work/govern/make decisions?
• What is becoming critically important?
• What trends are emerging quickly?
Review strategic directions
• Successes
• Setbacks
• Push ahead for 2020 considering environmental changes
Break
Action Alignment 2020/21
• Define 2-year success (How will the situation be different?)
• Identify 2020 actions
o What
o Timeline
o Responsibilities
Reflection
Adjourn