ITEM 3.11C Fleet Purchase Truck411-11-111
Oltsego�
MINNESOTA CY
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Public Works
Street Operations Manager Lamson
January 27, 2020
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director Flaherty
3.11C
STRATEGIC VISION
MEETS:
I THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council approve a Fleet purchase.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
The 2020 Fleet CIP includes the replacement of the City's 2003 Sterling single axle truck #15. As of January
14th, the truck had 50,133 miles on it. Staff is recommending that the City replace the truck with a single
axle chassis equipped with a rolloff body, stainless -steel elliptical body, sander, anti -icing skid and
plow/wing equipment.
Staff is recommending that the City continue to purchase Mack truck chassis for the larger truck builds.
There have been very few issues with Mack truck chassis builds and it is the intent to streamline from a
fleet maintenance perspective. Staff has requested State contract pricing on this truck chassis from Nuss
Truck and Equipment and received a quote of $117,306. Nuss Truck and Equipment has also offered the
City $15,000 for the 2003 Sterling; however, staff will be placing the truck on Govdeals auctions to see if
the City can get more than $15,000 for the truck.
Staff has also requested State contract pricing from Towmaster Truck Equipment for the buildout of the
truck and received a quote of $153,016. Staff has been very pleased with the buildouts the City has
received from Towmaster Truck Equipment and as a way to streamline from a fleet maintenance
perspective, staff is recommending that Towmaster Truck and Equipment complete the buildout on this
truck similar to the truck that was approved in 2019.
Staff is recommending that the City purchase the truck chassis from Nuss Truck and Equipment for
$117,306 and have the buildout done by Towmaster Truck Equipment for $153,016, The total purchase
price for the build is $270,322 or a net of $255,322 after the $15,000 trade in. This amount is less than the
2020 net budgeted amount of $257,000.
The Public Works Subcommittee was presented with this information at its January 22 meeting and
recommended that it be placed on consent agenda.
SUPPORTING DOCUMENTS ATTACHED:
• Quote: Nuss Truck and Equipment
• Quote: Towmaster Truck Equipment
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to approve the quote from Nuss Truck and Equipment in the amount of $117,306 for the purchase
of a 2020 Mack Truck Chassis.
Motion to approve the quote from Towmaster Truck Equipment in the amount of $153,016 for the
buildout of the chassis including rolloff body, stainless -steel elliptical body, sander, anti -icing skid and
plow/wing equipment.
Motion to accept the trade in value of $15,000 from Nuss Truck and Equipment for the 2003 Sterling single
axle truck; unless City staff is able to increase the return on the used equipment through an auction.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 206 — Capital Equipment Revolving Yes
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XMASTOR, A131 US HWY 12,1.ITCHFIRD, MN SSRSS
820•698.7909 FX:320-693.7921 IF:000.462.017
TOWMASTORTRUMCUM
Ship To: Cust: 3145
OTSEGO, CITY OF
13400 90TH ST NE
** QUOTATION
one: Dill To:
OTSEGO MN 55330
OTSEGO, CITY OF
13400 90TH ST NE
USA OTSEGO
Reference No.
QT 45113
i
Phone:
MN SS330 USA
.A.TTN: KEVIN LAMSON
PO# Salesman Terms Cr�aled Last Revised Appx Comp
TIM ERICKSON NTT 30 DAYB 10/18/19 11/01/19 D/00/00
1 9900871 - Switch TMTE BODY UP Installed (electric controls only) *175.00 $175.00
1 9900884 - Sensor Force Low oil indicator system, SLIM -LINE AND $235.00 $235.00
CABSHIELD MOUNTED w/light mounted in cab, installed
1 9905014 - Hydraulic Valve dose Guard installed $403.00 0403.00
**NOTE: STAINLESS STEEL "SPLASH PAN" UNDER VALVE
1-9900927 - Air Bag Canadian Load -Share kit, manual adj., western Star $1,005.00 $1,005.00
and Mack
1 9901757 - VariTech Ind. LDS A11300-DAS Anti -Ice System $8,529.00 $8,529.00
1 9901760 - VariTech Ind. "Slasher" Ball Baffle System 1300 $935.00 $935.00
1 9901752 VariTech Ind. 3 Lane Plumbing Package, A11035-2600 $1,588.00 $1,588.00
1 9901754 - VariTech Ind. 3 Lane Spray Bar Package (Stainless Steel) $589.00 *589.00
A11035-2600
1 9901748 - Anti -icing Installation of anti -icing system (A -FRAM $1,091.00 $1,091.00
H00XLIFT TYPE)
1 WARRANTY - TOWMASTER EXCLUSIVE WARRANTY: 5 yr Steel/Stainless Steel
Body Structure; 5 yr Whelen LED Light Systems; 3 yr Palfinger
Hoists) 4 yr SwapLoader hoists; 1 year Swenson Spreaders, 2 yr Hyd,
FALLS Snow Equip, Tale hoists, and all other items.
Price: $153 , 016 . 0 0
Total Discounts:
Accepted by Date Net Cost: $153, 016.00
Freight
Total: $153, 016.00
TAT(QT3
EVENT G0210-2000006496 STATE OF MINNESOTA 1 of 21
PRICING PAGE
Print Date & Time 1/13/2020 15:26
VENDOR NAME NUSS TRUCK & EQUIPMENT
YEAR, MAKE AND„MODEL .....
,..,.......,..., .
".MACK GRANITE 42BR SA„„ „
.......... ,...,......., ............................
.........................................................This
section for use when ordering.............
WB
187"
CA
99"
Grand Total $ 116,806,00 I
AF
6211
I
4.3
`
Rear Ratio
I cab color
RED 944-7940 L2225
I Wheel
ALUM
Color
Noses.......................................................CITY
O..OTSEGO............... ................... ..........,......,,..........
........,..,..........,.,..........,.................... ..................,.......,
Spec#..`...............................................................Description
�...,,...1.'o...,.,
......
...,..,....,..,...,...........,,......,....,............
,Qty=......,,..Price........ Subtotal ........,,
;;
,.Price for base unit:.......................,......,.,..,.,.......,...,.....,.,..,.,......,.........,...,....,,...,.....,........,,...1.„I„..
82,069.00 L $ 82,069.00
2.o
2.10
2,20
2.30
2.40
2.50
2.60
2.70
2.80
2.90
2.10
2.11
2.12
2.13
2,14
2.15
2.16
2.17
2.18
2.19
2.20
2.21
2.22
2.23
2.24
2,25
VDAMM nr)TInUC
Front frame extension
1
$
886.00
$ 886.00
Custom hole punching in frame
$ .
100.00
$ -
Deduct for
no front bumper
$ -
Frame fastener option (bolt or huck spun)
1
STD
Frame, R.B.M., S,M,, PSI, CT
2,120, 000
17.7
120,000
87 -.112 CA .
$
64.00)
$ -
2,120,000
17.7
120,000
113 -133 CA
STD
2,120,000
17.7
120,000
134 - 152 CA
$
107.00
$ -
2,120,000
17.7
120,000
153 - 199 CA
$
406,00
$ -
2,120,000
17.7
120,000 200 - 236 CA
$
482.00
$ -
2,470,000
20.6
120,000
87 - 112 CA
$
176.00
$ -
2,470,000
20.6
120,000
113 - 133 CA
$
240.00
$ -
2,470,000
20.6
120,000
134 - 152 CA
$
347.00
$ -
2,470,000
20.6
120,000
153 - 199 CA
$
646,00
$ -
2,470,000
20,6
120,000 200 - 236 CA
$
722.00
$ -
2.820,000
23,5
120,000
87 - 112 CA
1
$
521.00
$ 521.00
2.820,000
23.6
120,000
113 - 133 CA
$
585.00
$ -
2.820,000
23.5
120,000
134 - 152 CA
$
692.00
$ -
2,820,000
23.6
120,000
153 - 199 CA
$
991,00
$
2,820,000
23.5
120,000
200 - 236 CA
$
1,067.00
$
3,160,000
26.3
120,000
87 - 112 CA
$
744.00
$ -
3,160,000
26.3
120,000
113 - 133 CA
$
808.00
$ -
3,160,000
26.3
120,000
134- 152 CA
$
915,00
$
3,160,000
26.3
120,000
153 - 199 CA
$
1,214.00
$ -
3,160,000
26.3
120,000
200 - 236 CA
$
1,290.00
$ -
AMENDMENT #1 FOR 2019 MODELS SA